HomeMy WebLinkAboutContract 56835-A2csc N0.56835-A2
SECOND AMENDMENT TO
CITY SECRETARY CONTRACT NO. 56835
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation organized under the laws of the State of Texas, with
its principal place of business at 200 Texas St, Fort Worth, Texas, and JusticeTrax,
Inc (hereafter "Vendor"), an Arizona limited liability company.
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 56835 beginning August 1, 2021 (the "Agreement"); and
WHEREAS, On March 13, 2023 City and Vendor amended the Agreement to update the
compensation amount to include the annual maintenance cost of $30,125.26 for years two and
three of the Agreement.
WHERAS, City and Vendor now wish to amend the Agreement a second time to permit
the redistribution of milestone payment allocations.
NOW, THEREFORE, City and Vendor, acting herein by the through their duly
authorized representatives, enter into the following agreement to amend the contract:
AMENDMENT TO AGREEMENT
Exhibit B- Milestone Payment Schedule is herein amended to include the provision as
follows:
"The City will be billed upon acceptance of the milestones in accordance with Exhibits A
and B of this agreement. City agrees to pay all invoices of Vendor within thirty (30) days
of receipt of such invoice. The individual milestone payment allocations may be
redistributed with prior written mutual agreement by the City's Police Department Chief
or an authorized designee) and the Vendor.
2. All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
[SIGNATURE PAGE FOLLOWS]
Amendment No. 2 to CSC No. 56835
Page 1 of 5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Executed on the day signed by the Assistant City Manager
ACCEPTED AND AGREED:
CITY OF FORT WORTH
7�c,.—
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Jul 12, 2023
APPROVAL RECOMMENDED:
By: Robert Il eJr.(Ju112,202312:34CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
JUSTICETRAX INC
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By:
Name: Adam Schwartz,
Title: Chief Revenue Officer
Date: 7 Jul 2023
Amendment No. 2 to CSC No. 56835
Page 2 of 5
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
,Le�,c� Ce' �emcuv
By:
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0461
Date Approved: 6/22/21
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit B — Milestone Payment Schedule
MILESTONE PAYMTr SCEEDULE
The City will be billed upon acceptance of the milestones in accordance with Exhibits A and flof this
agreement. City agrees to pay all invoices of Vendor within thirty (30) days of receipt ofsuch invoice.
The individual milestone payment allocations may be redistributed With prior Written mutual agreement
by the City's Police Department Chief (or an authorized designee) and the Vendor,
�&
1.0
Finalize Contracts
$68,830.93
Agreements. 50'A of LIMS-
plus, LIMS-plus DNA, and
CIMS license cost
2.0
System Configuration and
$2,500.00
Deployment of LIMS-plus,
LIMS-plus DNA, and CIMS
2.1
Software & Year One
$30,125.26
Maintenance** Fees
Invoiced 90 days after
contract execution or 30 days
after milestone 2.1 is
achieved. 401A of LIMS-plus
and LIMS-plus DNA license
cost, $55,064.74 and
Maintenance costs forLlMS-
plus, LIMS-plus DNA, CIMS
and LIMS-plus Portal annual
service fee
2.2
Install and Set -Up LIMS-plus
$2,000.00
Portal
Info gathering&
$12,00n.nn
I3.0
administrator training on
LIMS-plus and LIMS-plus DNA
4,0
Confi urationSu ort
�� p
$37,500.00
4.1
3usticeT." LIMS p us, LIMS-
plus DNA, CIMS, and LIM5-
plus Portal configuration
4.2
Three (3) two-day training
classes for Basic,
Intermediate, and Advanced
concepts of Crystal Reports,
an -site, using Fort Worth
networked computers, which
are connected tothe LIM5-
plus test environment
database.
4.3
Fort Worth PD finalizes
report mockups for Crystal
Reports authoring
Amendment No. 2 to CSC No. 56835
Page 3 of 5
5.0
JusticeTrax custom Crystal
$15,000.00
Reports templates delivered
5.1
Level 4data migration
Discovery, Mapping and
Testing
5.2
Final Data Migration into
$45,000,00
LIMS-plus
End user remote training
$6,000.00
I5.3
support, all systems
6.0
"Go Live" 10% of LIMS-plus,
$13,766.19
LIMS-plus DNA, and CIMS
license cost
Total, excluding SAP Crystal
$287,787.12
Reports softwa re, bar code
scanners, and bar code
printers
Amendment No. 2 to CSC No. 56835
Page 4 of 5
Milestone Ref #
Milestone Date
Milestone Description
Comments (if needed):
Approved by fustkalliax
Signature:
Printed Name:
Title;
Do te:
Amendment No. 2 to CSC No. 56835
Page 5 of 5
City Secretary Contract No,, _
MILESTONE PAYMENTTEMPLATE FORM
Insert Milestone Reference #here
Insert Date of reauestof Milestone acceptance
Insert Milestone Description here
Enter anv additional comments here if needed
Approved by City Executive Sponsor
Signature:
Printed Name;
Title:
Date;
CSC 56835 JusticeTrax A2 Draft
Final Audit Report 2023-07-06
Created: 2023-07-06
By: David Epstein (david.epstein@justicetrax.com)
Status: Signed
Transaction ID: CBJCHBCAABAAbHrxtXZVedOA0OMNKuw3PKIUEFGNFLiQ
"CSC 56835_ JusticeTrax_A2_Draft" History
Document created by David Epstein (david.epstein@justicetrax.com)
2023-07-06 - 8:50:11 PM GMT- IP address: 98.170.135.226
Document emailed to Adam Schwartz (adam.schwartz@versaterm.com) for signature
2023-07-06 - 8:50:47 PM GMT
Email viewed by Adam Schwartz (adam.schwartz@versaterm.com)
2023-07-06 - 8:57:45 PM GMT- IP address: 104.47.75.254
Document e-signed by Adam Schwartz (adam.schwartz@versaterm.com)
Signature Date: 2023-07-06 - 8:57:58 PM GMT - Time Source: server- IP address: 65.113.157.110
Agreement completed.
2023-07-06 - 8:57:58 PM GMT
a Adobe Acrobat Sign
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
PORT WOR111
Ir-
REFERENCE **M&C 21- 13P COOP GSA
DATE: 6/22/2021 NO.: 0461 LOG NAME: 47QTCA19DOOJQ JUSTICE
TRAX LIMS ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Agreement with Justice Trax, Inc., for Laboratory Information
Management Solutions Software Utilizing a General Services Administration Cooperative
Contract in an Amount Up to $301,710.12 for the First Year with Annual Maintenance
Costs of $30,125.26
RECOMMENDATION:
It is recommended that City Council authorize an agreement with Justice Trax, Inc., for Laboratory Information
Management Solutions software utlilizing a General Services Administration Cooperative contract in an Amount Up to
$301,710.12 for the first year with annual maintenance costs of $30,125.26
DISCUSSION:
The Information Technology Department approached the Purchasing Division to procure Laboratory Information
Management Solutions (LIMS) through a Cooperative Contract with General Services Administration contract number
47QTCAl9DOOJQ on behalf of the City of Fort Worth Police Department using Justice Assistance Grant (JAG) grant
funding. The first year cost will be $301,710.12 followed by annual maintenance costs of $30,125.26. These costs will
cover 28 licenses.
The software and maintenance being procured is a comprehensive case management software tool that assists the
users and laboratories in evidence tracking, analytical results, and lab management information cases. The
software also assists managers in maintaining historical data for workflow milestones by allowing review and business
analysis. Additionally, the software management reporting feature will allow the crime lab to utilize a default system of
pre -designed reports or the capability to create their own reports to monitor laboratory operations. This software will
be utilized in The City of Fort Worth's crime lab.
Annual Maintenance Costs
JActivity
Quantity
Rate
Amount
Annual Maintenance - JusticeTrax LIMS-Plus Software -
Calculated at 18\% of current undiscounted software
28
$687.36
$19,246.08
license price - GSA Pricing
Annual Maintenance - JusticeTrax LIMS-Plus DNA
Software - Calculated at 18\% of undiscounted software
6
$601.44
$3,608.64
price - GSA Pricing
LIMS-plus V3.8 Portal annual fee calculated at 5\% of
total LIMS-plus License cost, based on GSA Pricing
106,921.92
$0.05
$5,346.10
above.
Annual Maintenance-CIMS Software -Calculated at 18\%
28
$68.73
$1,924.44
of total un-discounted software price - GSA Pricing
TOTALS 106,983.92 $1,357.58 $30,125.26
BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity
AGREEMENT TERMS - Upon City Council's approval, the agreement will begin upon the execution of the contract and
expire in accordance with GSA contract 47QTCAl9DOOJQ on September 8, 2024.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as
long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in
the Grants Operating Federal Fund for the FY2019 JAG and FY2020 JAG projects to support the approval of the
http://apps.cfwnet.org/council_packet/me_review.asp?ID=29011 &councildate=6/22/2021 7/28/2021
M&C Review
Page 2 of 2
above recommendation and authorize an agreement. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2) 1 i
FROM
Fund Department Account I Project I Program Activity Budget ( Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv:
Oriciinatina Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Valerie Washington (6192)
Kevin Gunn (2015)
Reginal Zeno (8517)
Cynthia Garcia (8525)
Ashley Kadva (2047)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29011 &councildate=6/22/2021 7/28/2021