HomeMy WebLinkAboutContract 59515-A1CSC No. 59515-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59515
This First Amendment to Fort Worth City Secretary Contract No. 59515 ("First
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and Flip
Five Enterprise, LLC. ("Vendor").
WHEREAS, the City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 59515 beginning May, 312023 (the "Agreement"); and
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended as follows:
The paragraph concerning scope of services in the Agreement is amended to read as
follows:
Vendor will provide officials for Adult Sports in the Park & Recreation Department in
accordance with ITB 23-0042 ("Services"), which are set forth in more detail in Exhibit A,
attached hereto and incorporated herein for all purposes.
Exhibit B has been updated to include the fee schedule.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 1 of 8
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: op��
Name: Jesica McEachern
Title: Assistant City Manager
Date: 07/13/2023
Approval Recommended:
Name:
Dave Lewis
Title:
Interim Director
Attest:
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By:
Name:
Jannette S. Goodall
Title:
City Secretary
VENDOR:
Flip Five Enterprise, LLC
By: Ashley Frin (Jul 3, 202318:40 CDT)
Name: Ashley Franklin
Title: Executive Vice President
Date: 07/03/2023
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
0' 66� 5'
By:
Name: Robbie Samuel
Title: Athletic Coordinator
Approved as to Form and Legality:
aBy: Nico Arias 10:07 CDT)
Name: Nico Arias
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0056
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 2 of 8
EXHIBIT A
SCOPE OF SERVICES AND/OR SPECIFICATIONS
1.0 VENDOR RESPONSIBILITIES
1.1 History
1.1.1 The Adult Sports Program of the City of Fort Worth has been inexistence since
1991 and serves approximately 2,000 to 3,000 adults per year.
1.1.2 The Athletics Program provides a variety of year-round programs and facilities for
Fort Worth residents of all ages. The City of Fort Worth through the Park and
Recreation Department is dedicated to offering athletic programs geared toward
providing participants a release from stress, and an opportunity to enhance
physical conditioning and quality of life.
1.1.3 The Park and Recreation Department will provide the seasonal sports calendar
and projected games per age division after the bid award. An annual sports
calendar is already in place, please refer to Attachment G — Additional
Resources for link so Vendors will know when each season will start. The
finalized schedule for each league will be sent to the Vendor seven (7) days
calendar before the first game day.
1.2 The Vendor shall provide umpires and referees for the Adult Sports Program on an as
needed basis. Game officials, umpires and referees, for a seasonal adult sport
program currently serving:
1.2.1 Seventy-five (75) yearly slow -pitch softball teams;
1.2.2 Fifty (50) yearly basketball teams;
1.2.3 and one hundred and twenty (120) yearly volleyball teams.
1.3 Umpires, Referees and Vendor's representatives
1.3.1 Under rare circumstances, if the vendor cannot provide officials for a scheduled
game, they are required to give City staff at least 24 hours' notice.
1.3.2 Umpires and Referees shall inspect sporting equipment and facilities prior to each
game and/or examine participants in ensure compliance with league/tournament
safety regulations. If the Vendor finds the City facility not meeting the minimum
requirements, the Vendor shall communicate with the City representative by using
the different medium described in Section 1.2.2.
1.3.3 Umpires and Referees shall confer with league administrators, coaches, players
and site monitors in order to provide information, coordinate activities, and
discuss problems that may arise.
1.3.4 Vendor shall provide quality umpires and referees to officiate City of Fort Worth
adult recreational and/or competitive athletic or sporting events, detect infractions of
rules, and decide penalties in accordance with established league rules and
regulations.
1.3.5 No scorekeepers are needed for any of the sports. The City will provide
scorekeepers for each game.
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 3 of 8
1.3.6 Attendance to Meetings, Clinics
Vendor shall:
1.3.6.1 Conduct a minimum of one (1) pre -season meeting prior to each sports
league with members of their association to review league rules and
regulations.
1.3.6.2 Conduct a minimum of one (1) field/court clinic to review proper game
mechanics and positioning of umpires and referees prior to each sport's
beginning.
1.3.6.3 Uphold any Umpires and Referees added between leagues to have
completed the field/court clinic prior to working.
1.3.6.4 Send an association representative to all pre -season coaches'
meetings to assist in the explanation and/or interpretation of sports -
specific league rules.
1.3.6.5 The City will not pay the Vendor any hourly rate or fees for the Vendor
representative to attend the meetings or activities listed in this section.
1.3.7 Licenses, Fees, Certifications
Vendor shall:
1.3.7.1 Be responsible for all officiating license fees, certifications fees, and
membership dues.
1.3.7.2 Provide:
1.3.7.2.1 One (1) official per slow -pitch softball game
1.3.7.2.2 Two (2) officials per basketball game; and
1.3.7.2.3 One (1) official per volleyball game.
1.3.7.3 Bidders must have all members within their association possess a
current membership and certification with one of the following:
1.3.7.3.1 Slow -Pitch Softball: USA Softball, or another comprehensive
training program provided by the bidder and approved of by
the City.
1.3.7.3.2 Basketball: Texas Amateur Sports Officials (TASO),
University Interscholastic League (UIL), Texas Amateur
Athletic Federation (TAAF), or another comprehensive
training program provided by the bidder and approved of by
the City.
1.3.7.3.3 Volleyball: Texas Amateur Sports Officials (TASO),
University Interscholastic League (UIL), Texas Amateur
Athletic Federation (TAAF), or another comprehensive
training program provided by the bidder and approved of by
the City.
1.3.8 Rosters, background checks and experience
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 4 of 8
Vendor shall:
1.3.8.1 Have a roster of certified officials, umpires, and referees for the
basketball, slow -pitch softball, and volleyball to cover scheduled
games during league and tournament play.
1.3.8.2 Provide a roster of officials, outlining the years of experience per game
official, referee and umpire for each sport. Minimum requirement of one
(1) year of experience in related sport(s).
1.3.8.3 Provide verification of executing background checks for all officials
listed on the association's official roster. All officials shall have
background checks from the past year. Level 3 background checks are
done annually by the certifying agencies. Officials must renew certification
annually.
1.4 Response Time
1.4.1 Vendor shall respond to a City request within 24 (twenty-four) minimum to a
maximum of 48 (forty-eight) hours from the time is contacted by City personnel.
1.4.2 Communication medium:
1.4.2.1 Email
1.4.2.2 Phone
1.4.2.3 Text Message or another electronic medium.
1.5 Minimum Services Requirements
1.5.1 Vendor shall have enough officials to cover games, for instance, two officials for a
basketball game and one for a volleyball or softball game.
1.6 Uniforms and/or Equipment
1.6.1 Officials are expected to dress appropriately for all games/matches in accordance
to the rules of the specific sport and approved by the City. Vendor is responsible
for arranging their own uniforms. The City will NOT provide uniforms for officials.
1.6.2 Vendor shall provide their own sports equipment, to include masks, protective
gear, etc.
1.6.3 The remote used for the scoreboard is provided by the City.
1.7 Point of Contact:
1.7.1 For accessibility, the Contractor must designate at least one (1) person as Point of
Contact with a current office phone number or cell phone number and an email
address.
1.7.2 The Contractor's Point of Contact must respond to calls, voicemails, and emails
within one (1) business day.
1.8 Hours of Operations:
1.8.1 Hours of Operations varies depending on Sport schedule, please refer to
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 5 of 8
Attachment G, Additional Resources to access the current Adults Sports League
schedule.
1.9 City observed holidays:
1.9.1 New Year's
1.9.2 Martin Luther King
1.9.3 Memorial Day
1.9.4 Juneteenth
1.9.5 July 4th
1.9.6 Labor Day
1.9.7 Thanksgiving Thursday and the following Friday
1.9.8 Christmas
1.10 Contractor Personnel:
1.10.1 Identification
1.10.1.1 Contractor's employees are required to wear an identification badge, at
all times while performing services under this agreement.
1.10.1.1.1 There maybe times when the requesting department will
issue City Contractor I.D. badges for the Contractor's
employees. The I.D. badges shall be surrendered to the
department representative upon the completion of each
project.
1.10.2 Supervision
1.10.2.1 The Contractor shall, during all periods of contract performance,
provide competent supervision of his/her employees to assure
complete and satisfactory fulfillment of the work and the terms of this
Contract. The Contractor or a capable, fully authorized representative
must be immediately available during all work activities to receive any
and all special instructions from the authorized City employee.
1.10.2.1.1 The City shall have the right to require that the Contractor
dismiss from the premises covered by this contract any
employees of the Contractor whose conduct is improper,
inappropriate, or offensive and such employees shall not be
re-employed on the subject premises by Contractor without
written consent of the City.
2.0 SPORT OFFICIALS QUALITY ASSURANCE
2.1 Umpires and referees shall operate in a legitimate manner and in accordance with all City
of Fort Worth and adult sport league rules and regulations, adhere to regulations of
identified sport governing bodies, and adhere to all city ordinances governing indoor and
outdoor facilities.
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 6 of 8
2.2 Umpires, referees and sports officials are expected on site 30 minutes prior to game time
prior to game time and will refrain from use of any illegal drugs or alcohol before or during
games/matches.
2.3 Vendor shall be penalized $10.00 for each increment of 10 minutes if officials arrive past
the start of a game. The Vendor should also account for this when they submit their
invoice. The recreation programmer will check the invoice to ensure the tardiness has
been accounted for before submitting the invoice for payment.
2.4 The City of Fort Worth reserves the right to prohibit specific umpires and referees whom
are not meeting the standards or the league. The City will document any issues
that may occur and will ask the Vendor to remove an official if there is any violation of
PARD policies.
2.5 Softball umpires are expected to keep time and score with hand held remotes
First Amendment to Fort Worth City Secretary Contract No. 59515 A-1 Page 7 of 8
EXHIBIT B
PAYMENT SCHEDULE
City will pay Vendor a total amount of up to One Hundred Thousand Dollars and Zero Cents
($100,000.00) for services received annually. Following delivery, and acceptance of the services
delivered by the City, the Vendor must provide the City with an invoice summarizing (i) the services
delivered, (ii) requesting payment, and (iii) listing the purchase order number on the invoice. If the City
requires additional reasonable information, it will request the same promptly after receiving the above
information, and the Vendor must provide such additional reasonable information to the extent the same
is available. Invoices must be submitted to the City of Fort Worth by email at
Supplierinvoices@fortworthtexas.gov or by mail to Attn: Accounts Payable, 200 Texas Street, Fort
Worth, Texas 76102.
Item Description
Adult Sports - Slow Pitch Softball - Officials
Adult Sports - Slow Pitch Softball - Officials Scheduling
Fee
Adult Sports
- Basketball - Officials
Adult Sports
- Basketball - Officials Scheduling Fee
Adult Sports
- Basketball - Assistant
Adult Sports
- Basketball - Assistant Scheduling Fee
Adult Sports - Volleyball - Officials
Adult Sports
- Volleyball - Officials Scheduling Fee
Fee
$50.00
$4.00
$50.00
$4.00
$20.00
$4.00
$50.00
$4.00
Unit of
Measure
First Amcndmcnt to Fort Worth City Secretary Contract No. 59515 A-1 Pagc 8 of 8
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