HomeMy WebLinkAboutContract 59286-CA1CONSENT TO ASSIGNMENT
City Secretary Contract 59286 59286-CA1
RE: City Secretary Contract 59286, GTS TECHNOLOGY SOLUTIONS ("Product Seller/Assignor")
and City of Fort Worth ("Customer"), Dated April 25, 2023 ("Agreement")
Customer hereby consents to the assignment of the Rental Payments portion in the above -
referenced Agreement and all other amounts now or hereafter becoming pursuant to the
Agreement to Dell Financial Services LLC (Assignee")
Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set
offs that Customer may have against Product Seller/Assignor.
GTS Technologv Solutions INC
Product Seller/Assignor
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Vice President of PMO and Facilities m/1 ni%n%3
Title Date
Citv of Fort Worth
Customer
x Valerie Was gton (Jul 17, 202313:15 CDT)
Signature Valerie Washing ton Assistant City Manager Jut 17, 2023
Title Date
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
[Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED
AND AGREED:]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0293
Approved: 4/25/2023
Form 1295: 2023-994920
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
PdAl-g
Name: Jeff Park
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Jannette Goodall
Title:
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FoRT0�T11
Create New From This M&C
REFERENCE **M&C 23- 04AUTHORIZE EXECUTION
DATE: 4/25/2023 NO.: 0293 LOG NAME: OF PURCHASE AGREEMENT
GTS TECHNOLOGY
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement for Mobile Data Computers with GTS
Technology Solutions, Inc. for a Five -Year Cost Up to $8,672,625.00 and Authorize
Execution of a Purchase Agreement for Mobile Data Computers Implementation Services
with GTS Technology Solutions, Inc. for a Cost of $550,704.00, Using Cooperative
Contracts for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a purchase agreement for Mobile Data Computers with GTS Technology Solutions, Inc. for a five-year
cost up to $8,672,625.00 using cooperative contract Texas Department of Information Resources DIR-TSO-3763; and
2. Authorize execution of a purchase agreement for implementation services of Mobile Data Computers with GTS Technology
Solutions, Inc. for a cost of $550,704.00 using cooperative contract Texas Department of Information Resources DIR-CPO-
4754.
DISCUSSION:
On October 10, 2017, City Council approved Mayor and Council Communication (M&C) P-12110 for execution of a five-year lease
contract for mobile data computers and a five-year managed services contract for implementation services, maintenance and support
services, using cooperative agreements. The lease and managed services contracts expired in 2022.
This M&C request is for authorization to execute a cooperative purchase agreement to purchase up to 1,770 new mobile data computers
to replace existing, aging mobile data computers (MDC) with GTS Technology Solutions, Inc. using Texas Department of Information
Resources DIR-TSO-3763. The cost of the MDCs will not exceed $8,672,625.00 over five years. This M&C also requests authorization
to execute a cooperative purchase agreement with GTS Technology Solutions, Inc. (GTS) for MDC implementation services to include
warehousing, imaging, asset tagging, configuration of cellular routers, and installation using DIR-CPO-4754. The cost for implementation
services will be $550,704.00.
The first -year MDC purchase and implementation costs will be funded from Information Technology Solutions Capital Program and
Information Technology Solutions Department Fiscal Year 2023 operating budget. Subsequent yearly payments have planned funding
under the Information Technology Solutions Capital Program and Information Technology Solutions Department operating budget.
FID FY 2023 FY 2024 FY 2025 FY2026 FY 2027
30112-0040419-5330201-104658-CAPEXP-
9999* $ 1,500,000.00 $ 1,800,000.00 $ 1,800,000.00 $ 1,800,000.00 $ 1,800,000.00
60105-0048003-5330201 $ 344,665.63 $ 44,665.63 $ 44,665.63 $ 44,665.63 $ 44,665.63
TOTAL $ 1,844,665.63 $ 1,844,665.63 $ 1,844,665.63 $ 1,844,665.63 $ 1,844,665.63
*New Capital Project Number each Fiscal Year
TOTAL PROJECT COST $9,223,328.15
Dell Financial Services, LLC is providing a lease purchase agreement for a five-year period. GTS will purchase the MDCs for the City and
process payments to Dell Financial Services, LLC for the lease purchase.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. Texas Department of
Information Resources contracts are competitively bid to increase and simplify the purchasing power of government entities.
SUCCESSOR CONTRACTS: In the event the DIR agreements are not renewed, staff would cease purchasing at the end of the last
purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would
stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired.
The City will initially use the DIR contract to make purchases authorized by this M&C. DIR-TSO-3763 is set to expire January 10, 2024.
DIR-CPO-4754 expires March 5, 2026. If DIR-TSO-3763 is extended, this M&C authorizes the City to purchase similar equipment and
supplies under the extended contract. If DIR-TSO-3763 is not extended but DIR executes a new cooperative contract with Dell
Marketing LP and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new
DIR contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than
three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement shall begin upon execution and expire in accordance with the terms
and conditions of the Texas Department of Information Resources contracts.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have
been appropriated.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30920&councildate=4/25/2023 7/10/2023
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund
for Fiscal Year 2023 PD MDC and in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to
support the approval of the above recommendations and execution of purchase agreements. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
I I ID I Year (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID 1 Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Valerie Washington (6192)
Oriainatina Department Head: Kevin Gunn (2015)
Additional Information Contact: Sallie Trotter (8442)
ATTACHMENTS
04AUTHORIZE EXECUTION OF PURCHASE AGREEMENT WITH GTS TECHNOLOG funds availabilitv.Ddf
(CFW Internal)
FID Table GTS MDC purchase 4-17.XLSX (CFW Internal)
GTS Form 1295 Certificate 101019858-COFW.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30920&councildate=4/25/2023 7/10/2023