The URL can be used to link to this page

Home My WebLink AboutContract 49493-R6CSC No. 49493-R6 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 22, 2023 AskReply, Inc. dba 132Gnow Attn: Legal Dept 725 W. McDowell Rd. Phoenix, AZ 85007 Re: Contract Renewal Notice Contract No. CSC No. 49493 (the "Contract") Renewal Term No. 6: August 6, 2023 to August 5, 2024 The above referenced Contract with the City of Fort Worth expires on August 6, 2023. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at httns://www.fortworthtexas.aov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Amy McCormick IT Finance Contract Technician 200 Texas Street Fort Worth, TX, 76102 Amy.mcCormick@fortworthtexas.gov (817) 392-6082 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Valerie Waslhington (Jul 17, 2023 13:08 CDT) Name: Valerie Washington Title: Assistant City Manager Date: Jul 17, 2023 AskReply, Inc. dba 132Gnow By: Name: Frank Begalke Title: Chief Operating Officer Date: 06/22/2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Van ever(Ju 17, 202309:30 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: a Name: Jannette Goodall Title: City Secretary a44Upn fORto�p�dpd duo o o •IP 00 °s oo ly oo Oda nEup54ba OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 GN4.,W City of Fort Worth Quote Date: 7/7/2023 Quote Expiration (60 days): 9/29/2023 725 W. McDowell Rd. Phoenix, AZ 85007 602.325.9277 1.b2gnow.com 1. Included Modules, Functions, and Services Annual Fees: Modules & Services • Baseline System & Vendor Management module (required) B2Gnow hosted & managed SOC 2 certified technology infrastructure Software licenses and system maintenance 24/7 unlimited access to the B2Gnow system Unlimited staff accounts in system Access to standard system upgrades and enhancements Access to standard reports and ad -hoc tool Phone and email support for staff First level email support for vendors Training manuals and quick guides Online staff training • Contract Compliance module • Goal Setting • Proposals & Bid Tracking • Outreach & Event Management Module • Power Bl Service • Connection to existing in -system certified directories • Connection to Sarri and SBA directory Prepared for. Name: Gwen Wilson Email: gwen.wilson@fortworthtexas.gov Phone: (817) 392-2676 Base Price Discount Units Y1 One-time Costs Annual Subscription Capacity/Notes $6,545 5% 1 $6,201 Included Included Included Included Included Included Included Included Included Included $6,545 5% 1 $6,201 up to 200 active contracts $6,545 5% 1 $6,201 up to 250 goals $6,545 5% 1 $6,201 up to 250 proposals $6,545 5% 1 $6,201 up to 200 campaigns $215 25% 2 $321 $22,452 0% 1 $22,452 $5,613 0% 1 $5,613 Y1 One-fime costs Annual Subscription $0 $59 393 Yl only on rac I a- 'Subject to escalation terms 0 S/O612023 - 08105/2024 and subsequent years' Proposal includes all setLw, configuration and training: • Project kickoff & planninq session • Comprehensive project management • Baseline system configuration • Activation and configuration of included modules • Accounts set up for all staff users • Configuration of notfication templates Configuration of login portal • Staff training 2. Additional Optional Modules and Optional Services (not included in above quote but can be added at any time) Additional Modules Annual capacity • Contract Compliance module (additional capacity) $6,545 per 200 active, monitored contracts • Goal Setting module (additional capacity) $6,545 per 200 goals • Proposals & Bid Tracking module (additional capacity) $6,545 per 200 proposals • Outreach & Event Management module (ad fifional capacity) $6,545 per 100 campaigns • Power BI Service (additional capacity) $215 per license Ootlonal Services Annual • SAML 2.0 Single Sign -On for staff users $5,445 per year • Additional standard interfaces for data import (per record type) $5,445 per year • Interfaces for data export (per record type) $5,445 per year • Connection to new (not currently in the B2Gnow library) certified directory for periodic loading $5,445 per year • Program Consulting $396 perhour • Development (Custom Reporting, System Customizations) $198 per hour • Data Entry $99 perhour • Additional Onsite Travel At cost • LCPtracker- Account Management Services Beyond Standard Implementation $150 per hour (Custom documentation and training, etc.) • LCPtracker - Flat Rate Travel Fee $1,200 flat rate (flight, car, hotel for one night) 3. Terms ■ 4. Contact • Pricing is effective for 60 days from proposal date. B2Gnow • Invoiced upon contract execution Ayanna Lawrence • Annual fee escalation limited to the greater of (a) the applicable percentage of the CPI or (b) 5%, per annum ayanna.lawrence@b2gnow.com • Additional services are invoiced Net 30 upon delivery. (602) 325-9277 ext. 1214 • Travel and other out-of-pocket expenses are invoiced Net 30 at actual cost • Pricing does not include any applicable sales or use tax. ACKNOWLEDGED AND ACCEPTED: By (Print Name and Title): Date: