HomeMy WebLinkAboutContract 23897 D
CITY SECRETARY
CONTRACT NO. f,3�1
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS contract is made and entered into by and between the City of Fort Worth ("City"), acting and
through Charles Boswell, its duly authorized Assistant City Manager, and Soutliside Area Ministries, Inc.
("Contractor"),by and through Linda Freeto,its duly authorized Executive Director. Contractor's business
address is 305 West Broadway, Fort Worth TX 76104.
WHEREAS,the City of Fort Worth has been notified that it will receive grant monies from the United
States Department of Housing and Urban Development("HUD")through the Community Development
Block Grant ("CDBG")for Year XXIV; and,
WHEREAS,the primary pin-pose of the CDBG Program is to benefit low and moderate income citizens
of Fort Worth; and,
WHEREAS, the citizens of Fort Worth,the Coininuility Development Council, and the City Council
of Fort Worth have detennined that Public Services Programs are needed by low and moderate income
citizens of Fort Worth;
NOW, THEREFORE, THIS AGREEMENT FURTHER WITNESSETH:
THAT,the parties covenant and agree as follows:
1. Scope of Services
a. Contractor will administer Senior Citizens services to citizens of the City of Fort Worth under the
program name Mid-South Senior Citizens Center ("Program"),for the term I June 1998 to 31 MAY
1999.
b. Contractor will provide the services and activities delineated in Exhibit A, Program Stiminary in
accordance with Exhibit B,Program Services Schedule.
c. Contractor agrees to meet the National Objective of activities benefitting low and moderate income
individuals and to maintain fill doctunentation supporting ftilfillment of this National Objective in its
files.
d. City will monitor the performance of the Contractor against the goals and performance standards
required herein. Substandard performance as determined by City will constitute non-compliance with
this Agreement. If action to correct such substandard performance is not taken by Contractor within a
reasonable period of time after being notified in writing by City, contract suspension or termination
procedures will be initiated.
2. Funds -Disbursement
City will disburse CDBG Year XXIV monies in an amoLuit tip to $3,173 to Contractor on a
reimbursement of expenses basis.
3. Funds -Requirements
a. Payments will be processed by City following receipt from Contractor of Attaclunent I,Sub-Grantees
Request For Fluids and applicable supporting documents described in paragraph 5. Reimbursement for
the payment of eligible expenses shall be made against the line item budget specified in Exhibit C,
Program Operating Budget.
b. Contractor agrees to utilize all disbursed CDBG fields for the benefit of the Program. Contractor
agrees that fluids will be expended in accordance with the Program Operating Budget. Contractor may
not increase or decrease line-item amounts in the approved CDBG Program Operating Budget without
prior written approval by the City.
c. It is understood that the total cost for operation of this program is $10,416 and that Contractor will
obtain the remaining funds in excess of the CDBG amount as detailed in the Program Operating Budget.
Contractor will notify City promptly of any additional fuulding it receives for operation of the Program,
and City reserves the right to amend the Program Operating Budget in such instances.
d. Contractor agrees to keep all CDBG monies on hand hi interest bearing accounts. All interest earned
shall be reported to City on a monthly basis, at the same time as submission of the monthly report
following the end of the contract month during which the interest was earned. Interest in an amount of
$25.00 or less per month may be used for authorized program expenses. These amounts must be
reported on the monthly financial statements filed pursuant to this contract. Interest earned in excess
of$25.00 per month is subject to remittance to City as directed by City.
e. Contractor will not commingle CDBG monies with any other fluids in any manner which would
prevent City from readily identifying program expenditures for operation of the Program.
f. Contractor agrees that all program income from operation of the Program in proportion to the amount
of CDBG firnds received hereunder will be expended prior to expending CDBG monies and that any
such program income is subject to the terms of this contract. CDBG monies may be expended by the
Contractor only if program income is insufficient to meet all eligible program activity expenses.
Contractor agrees to return to City at the end of the Contract any remaining program income earned
from operation of the Program in proportion to the amount of CDBG fluids in the overall operating
budget.
g. The Contractor shall comply with City policy concerning the purchase of equipment and shall
maintain inventory records of all non-expendable personal property, as defined by such policy ,
procured with funds provided herein. The Contractor shall procure all materials,property, or services
in accordance with the requirements of OMB circular A-110
4. Uniform Ad7ninistrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
The Contractor agrees to comply with OMB Circular A-110 and agrees to adhere to the accounting
principles and procedures required therein,utilize adequate internal controls,and maintain necessary
source documentation for all costs incurred.
ii. Cost Principles
Contractor shall administer the Program in conformance with OMB Circular A-122, "Cost
Principles for Non-Profit Organizations" and attaclunents and revisions thereto,regarding principles
for determining costs for the Program.
2
b. Documentation and Record Keeping
i. Contractor shall maintain all records pertinent to the activities to be funded-under this Agreement
required by HUD regulations specified iri 24 CFR§ 570.506. In addition, Contractor agrees to keep
records to fully document all expenditures charged to the CDBG program. The doctunentation must
support the amo-unts charged to Program and demonstrate that the expenditures were appropriate
to the stated goals of the Program and allowable wider applicable federal, state and City guidelines.
ii. Retention
(1) All records pertaining to Program shall be retained for five (5) years following the date of
termination of this contract. Contractor may destroy Program records at the end of this five(5)year
period if no outstanding audit finding exists.
(2) Contractor will retain Program loan records until five (5)years after the expiration of the loan.
(3) Contractor will maintain real property inventory records which clearly identify propel-ties
purchased, improved, or sold. Properties retained shall meet eligibility criteria and shall conform
with 24 CFR § 570.505.
iii. Close Outs
Contractor's obligation to City shall not end until all close-out requirements are completed.
Activities during this close-out period shall include,but are not limited to: making final payments,
disposing of program assets (including the return of all-unused materials, equipment, unspent cash
advances, program income balances, and accounts receivable to City), and determining the
custodianship of records.
iv. Audits and Inspections
(1) City, HUD, and the United States Comptroller General, or their representatives, shall have
access to any books, documents, records and papers relating to the operations of Contractor under
this Agreement for the purpose of audit, examination, exception and transcription at all reasonable
hours at all offices of Contractor.
(2) For all contracts in the amo-urit of$300,000 or more, Contractor must submit to City an annual
audit prepared in accordance with 24 CFR Sections § 570.502-570.503 generally, with specific
reference to OMB Circulars (with attachments) A-122 and A-133 as appropriate. The audit may
cover either Contractor's fiscal year during which this contract is in force or cover the period of this
contract. The audit must be prepared by an independent certified public accountant, be completed
within twelve (12)months following the end of the period being audited and be submitted to City
within thirty(30) days of its completion. Contractor's audit schedule is attached hereto as Exhibit
D -Audit Schedule. Costs of preparation of this audit may be all allowable expenditure of CDBG
funds in an amount proportional to that of the CDBG fiends used in contractor's total agency
operating budget.
(3) City reserves the right to perform an audit of Contractor's program operations and finances at
any time during the term of this contract, if City determines that such audit is necessary for City's
compliance with OMB Circular A-128. City will perform six(6)month and year-end financial and
programmatic audits with periodic site visits as appropriate. Contractor agrees to allow access to
all pertinent materials. If such audit reveals a questioned practice or expenditure, such questions
in-List be resolved within fifteen (15) days after notice to Contractor. If questions are not resolved
within this period, City reserves the right to withhold farther funding wider this and/or fature
contract(s).
(4) If as a result of any audit it is determined that Contractor has misused, misapplied or
misappropriated all or any part of the grant funds described herein, Contractor agrees to reimburse
the City the amount of such monies so misused, misapplied or misappropriated, plus the amount
of any sanction,penalty or other charge levied against City because of such misuse, misapplication
or misappropriation.
3
5. Reporting Procedures
a.Financial Reports
Contractor will submit to City on a monthly basis: (1)Attachment II,Detailed Statement of Costs; and
(2) Attaclunent III,Expenditures Worksheet Report, as applicable, for expenses incurred for services
and activities accomplished by Contractor in performance of this Contract. The reports must be signed
by a duly authorized agent of Contractor and submitted by the 15"of the month following the month
being reported. The City is under no obligation to authorize payments for expenditures which occurred
prior to the first day of the month for which the report is submitted.
b. Performance Reports
Contractor will submit to City on a monthly basis: (1) Attaclmnent IV and (2) Attaclunent IV(A),
Program Services Report to City for services and activities accomplished by Contractor in performance
of this contract. The report will be signed by a duly authorized agent of Contractor and submitted by
the 15" of the month following the month which is reported.
6. Reversion of Assets
a. Contractor agrees to return to City any CDBG farads remaining on hand at the end of the Contract.
b. All property purchased with CDBG fluids under this contract will be used solely for operation of the
Program. Contractor agrees to obtain City approval prior to purchase of property. Contractor agrees to
notify City upon receipt of property so that it may be properly tagged and inventoried. Title to such
property will be vested with the City, and, at the termination of the Program for which CDBG fiinds
have been received, Contractor will deliver all such property to City for disposition at City's sole
discretion.
7. Applicable Laws
a. Federal
Contractor agrees to comply with the following laws and the regulations issued thereunder as they are
currently written or are hereafter amended during performance of this contract:
• Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq)
• Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq)
• Executive Orders 11063, 11246, as amended by 11375 and as supplemented by Department of
Labor regulations (41 CFR, Part 60)
• The Age Discrimination Act of 1975 (42 USC 6101-07 and implementing regulations at 24
CFR part 146
• Section 504 of the Rehabilitation Act of 1973 (29 USC 794)
• The Immigration Reform and Control Act of 1986 (Pub. L. 99-603, 100 Stat. 3359 , as
amended), specifically including the provisions requiring employer verification of the legal
status of its employees
• The Housing and Community Development Act of 1987 (Pub. L. 100-242, 101 Stat. 1815, as
amended)
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq)
• The Drug Free Workplace Act of 1988 (24 CFR part 23, subpart F)
b. Other Laws
Contractor covenants and agrees that its officers,members,agents,employees,program participants and
subcontractors shall abide by and comply with all other laws, federal, state and local, relevant to the
performance of this contract, including all ordinances,rules and regulations of the City of Fort Worth
and the Housing and Community Development Act of 1974 (Pub. L. 93-383, 885 Stat. 633,), as
. 4
amended, and all regulations pertaining thereto. Contractor ftu-ther promises and agrees that it has read,
and is familiar with,terns and conditions of the Community Development Block Grant under which
fiutds are granted and that it will fully comply with salve. It is agreed and understood that, if City calls
the attention of Contractor to any such violation on the part of Contractor or any of its officers,
members,agents,employees,program participants or subcontractors,then Contractor shall inumdiately
desist from and correct such violation.
8. Nondiscrimination
a. Contractor, in the execution,performance or attempted performance of this contract and agreement,
will not unlawfully discriminate against any person or persons because of sex, race, religion, age,
disability, color or national origin,nor will Contractor permit its officers,members, agents, employees,
subcontractors or program participants to engage in such discrimination.
b. In accordance with the policy of the Executive Branch of the federal govermnent, Contractor
covenants that neither it nor any of its officers, members, agents, employees,program participants or
subcontractors, while engaged in performing this contract, shall, in comlection with the employment,
advancement or discharge of employees or in connection with the terms,conditions or privileges of their
employment, discriminate against persons because of their age except on the basis of bona fide
occupational qualification, retirement plan or statutory requirement.
c. Contractor further covenants that neither it nor its officers, members, agents, employees,
subcontractors,program participants, or persons acting on their behalf, shall specify, in solicitations or
advertisements for employees to work on this contract, a maximum age limit for such employment
unless the specified maximurn age limit is based upon a bona fide occupational qualification,retirement
plan or statutory requirement.
d. In accordance with the provisions of the Americans with Disabilities Act of 1990 ("ADA"),
Contractor warrants that it and any and all of its subcontractors will not uullawfully discriminate on the
basis of disability in the provision of services to the general public, nor in the availability, terms and/or
conditions of employment for applicants for employment with Contractor, or employees of Contractor
or any of its subcontractors. Contractor warrants it will fully comply with RDA's provisions and any
other applicable federal, state and local laws concerting disability and will defend, indemnify and hold
City harmless against any claims or allegations asserted by third parties or subcontractors against City
arising out of Contractor's and/or its subcontractors'alleged failure to comply with the above-referenced
laws concerning disability discrimination in the performance of this agreement.
e. This agreement is made and entered into with reference specifically to the ordinances codified at
Chapter 17,Article III,Division 3 ("Discrimination in Employment Practices"), of the City Code of the
City of Fort Worth, and Contractor hereby covenants and agrees that Contractor, its officers, members,
agents, employees and subcontractors, have fully complied with all provisions of same and that no
employee, employee-applicant or program participant has been discriminated against by the terms of
such ordinances by either the Contractor or its officers,members, agents, employees or subcontractors.
9. Prohibition Against Interest
a. No member,officer or employee of City or its designees or agents;no member of the governing body
of the locality in which the Program is situated; and no other public official of such locality or localities,
who exercises any functions or responsibilities with respect to the Program fanded hereunder during
his or her tenure or for one year thereafter,shall have any interest, direct or indirect, in any contract or
subcontract,or the proceeds thereof,for work to be perforned hereunder. Contractor shall incorporate,
or cause to be incorporated, like language prohibiting such interest in all contracts and subcontracts
hereunder.
5
b. No member, officer, employee,or program participant of Contractor or its subcontractors shall have
a financial interest, direct or indirect, in this contract or the monies transferred hereunder or be
financially interested, directly or indirectly,in the sale to Contractor of any land, materials, supplies or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as all officer,
employee,member or program participant. Any willful violation of this paragraph with the kriowledge,
expressed or implied, of Contractor or its subcontractors shall render this contract voidable by the City
of Fort Worth.
10. Minority and Women Business Enterprise Commitment
Contractor agrees to abide by the City of Fort Worth's policy to involve Minority and Women Business
Enterprises (MWBE)in all phases its procurement practices and to provide them an equal opportunity
to compete for contracts for construction,provision of professional services,purchase of equipment and
supplies and provision of other services required by City. Therefore, Contractor agrees to incorporate
City Ordinance No. 11923, and all amendments or successor policies thereto, into all contracts and will
finther require all persons or entities with whom it contracts to comply with said Policy.
11. Non-Assignment
Contractor will not assign any or all of its rights or responsibilities wider this contract without the prior
written approval of City. Any purported assignment without such approval will be a breach of this
contract and void in all respects.
12. Independent Contractor
a. Contractor shall operate hereunder as all independent contractor and not as all officer, agent, servant
or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the
details of the work and services performed hereunder, and all persons performing same, and shall be
solely responsible for the acts and omissions of its officers, members, agents, servants, employees,
subcontractors,program participants,licensees or invitee. The doctrine of respolideat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be construed as
creating a partnership or joint enterprise between City and Contractor. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the Contractor,
nor any program participant hereunder, is in the paid service of City and that City does not have the
legal right to control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
b. City shall in no way nor wider any circ-umstances be responsible for any property belonging to
Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees
or invitees, which may be lost, stolen, destroyed or in any way damaged; and Contractor hereby
indemnifies and holds harmless City and its officers, agents, and employees from and against any and
all claims or suits.
13. Insurance and Bonding
a. Contractor covenants and agrees to indemnify, hold harmless and defend, at its own expense, City
and its officers,agents,servants and employees from and against ally and all claims or suits for property
loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or
character, whether real or asserted, arising out of or in connection with the execution, performance,
6
attempted performance or nonperformance of this contract and agreement and/or the operations,
activities and services of the Program described herein, whether or not caused, in whole or in part, by
alleged negligence of officers, agents, servants, employees, contractors or subcontractors of City; and
Contractor hereby assurnes all liability and responsibility of City and its officers, agents, servants, and
employees for any and all claims or suits for property loss or damage and/or personal injury, including
death,to any and all persons, of whatsoever kinds or character, whether real or asserted, arising out of
or in connection with the execution, performance, attempted performance or non-performance of this
contract and agreement and/or the operations, activities and services of the programs described herein,
whether or not caused in whole or in part,by alleged negligence of officers,agents,servants, employees,
contractors or subcontractors of City. Contractor likewise covenants and agrees to and does hereby
indemnify and hold harmless City from and against any and all injury,damage or destruction of property
of City, arising out or in connection with all acts or omissions of Contractor, its officers, members,
agents,employees,subcontractors, invitees, licensees, or program participants, or caused, in whole or
in part,by alleged negligence of officers, agents, servants, employees,contractors or subcontractors of
City.
b. Contractor will maintain a blanket fidelity coverage in the form of an insurance bond in the amount
of$ 3,173, to insure against loss from the fraud, theft or dishonesty of any of Contractor's officers,
agents,trustees, directors or employees. The proceeds of such bond shall be used to reimburse City for
any and all loss of CDGB monies occasioned by such misconduct. To effectuate such reimbursement,
such bond shall include a rider stating that reimbursement for any loss or losses thereunder shall be
made directly to City for the uses and benefit of Contractor.
c. Contractor shall furnish a certificate of insurance as proof that it has secured and paid for policies
of public liability and automobile liability insurance covering all risks incident to or in collection with
the execution,performance, attempted performance or nonperformance of this contract and agreement.
d. The amounts of such insurance shall not be less than the maximum liability which can be imposed
on City under the laws of the State of Texas. Contractor understands and agrees that such insurance
amounts may be revised upward at City's option and that Contractor shall revise such amounts within
thirty (30) days following notice to Contractor of such requirements.
e. Contractor will submit documentation to City that it has obtained insurance coverage and has
executed bonds as required in this contract within thirty(30) days of the execution of this contract and
prior to payment of ally monies hereunder.
14. Waiver of Immunity
If Contractor, as a charitable or nonprofit organization, has or claims all immunity or exemption
(statutory or otherwise) from and against liability for damages or injury, including death, to persons or
property; Contractor hereby expressly waives its rights to plead defensively such inun-unity or
exemption as against City. This section shall not be construed to affect a governi-nental entity's
inununities under constitutional, statutory or cominon law.
15. Termination
a. In addition to, and not in substitution for, other provisions of this Agreement regarding the provision
of public services with CDBG fluids,pursuant to Title I of the Housing and Community Development
Act of 1974, as amended, it is expressly understood and agreed by and between the parties hereto that
this agreement is wholly conditioned -upon the actual receipt by City of Federal CDBG Year XXIV
funds; that all monies distributed to Contractor hereunder shall be exclusively from Federal monies
received wider said grant and not from any monies of City; and that if such fluids under said grant are
not timely forthcoming, in whole or in part, City may, at its sole discretion, terminate this contract and
7
agreement and City shall not be liable for payment for any work or services performed by Contractor
under or in connection with this contract.
b. City may terminate this contract whenever such termination is determined to be in the best interest
of City, in event of Contractor's default, inability or failure to perform or to comply with any of the
terms herein, or for other good cause.
c. The parties ackriowledge that CDBG fluids paid hereunder are intended to provide only partial
fielding for Contractor's program operations. If non-CDBG funds included in the Operating Budget are
not forthcoming to Contractor during the contract term, City may terminate this contract.
d. CDBG funds provided hereunder may not be used as collateral for loans to Contractor to defray
program operation expenses, and any attempted use of CDBG funds for this purpose will result in
termination of this contract by City.
e. Termination will be effected by written notice to Contractor, specifying the portions of the contract
affected and the effective date of termination. Upon Contractor's receipt of such termination notice,
Contractor will:
• Stop work,under the contract on the date and to the extent specified by City;
• Cease expenditures of CDBG monies, except as necessary for completion of the portions of the
contract not terminated; and
• Terminate all orders and contracts to the extent that they relate to terminated portions of the
contract.
f. Contractor will return to City any tiriused monies previously advanced by City-under this contract
within thirty(30) days of the effective date of contract termination. City will have no responsibility or
liability for Contractor's expenditures or actions occurring after the effective date of contract
termination.
16. Certification Regarding Lobbying
a. The undersigned representative of Contractor hereby certifies, to the best of his or her knowledge
and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of
Contractor, to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress or an employee of a member of
Congress in connection with the awarding of any federal contract, the making of any federal grant,the
making of any federal loan, the entering into of any cooperative agreement and the extension,
continuation,renewal, amendment, or modification of any federal contract, grant, loan or cooperative
agreement. Contractor shall require that the language of this certification be included in all subcontracts
or agreements involving the expenditure of federal fluids. 0
b. If any finds other than federal appropriated fiends have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, an
officer or employee of Congress, or an employee of a member of Congress in connection with this
federal contract, grant,loan or cooperative agreement, Contractor shall complete and submit Standard
Form-LLL,Disclosure Form to Report Lobbying, in accordance with its instructions.
8
17. Miscellaneous Provisions
a. All terms of this contract shall apply to any and all subcontractors of Contractor who are in any way
paid with CDBG fiulds or who perform any work in connection with Contractor's program.
b. The provisions of this agreement are severable, and, if for any reason a clause, sentence, paragraph
or other part of this agreement shall be determined to be invalid by a court or federal or state agency,
board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
c. The failure of the City to insist upon the performance of any term or provision of this agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to arty
extent of City's right to assert or rely upon any such term or right on any future occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nonperformance of this contract and agreement,venue for said
action shall lie in Tarrant County, Texas.
e. This written instrument and the exhibits attached hereto, which are incorporated by reference and
made a part of this contract for all purposes, constitute the entire agreement between the parties hereto
concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral
or written agreement which purports to vary from the terms hereof shall be void. Any amendments to
the terms of this contract must be in writing and must be approved by each party to this contract.
9
IN WITNESS WHEREOF,the par hereto have e uted three copies of this co tract in Fort Worth,
Tarrant County, Texas,this_�% �day of_ , A.D. 19 .
CITY OF PORT WORTH Southside Area Ministries,Inc.
By: y� C By: 2G --
Charles R. Boswell Efnda Freeto
Assistant City Manager Executive Director
APPROVED AS TO FORM AND LEGALITY:
i7A orney
Date
ATTEST:
contractL horization --
CitySecretaiy /
Date
10
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day
personally appeared Charles Boswell, known to me to be the person whose name is subscribed to the
foregoing instrument,and acluiowledged to me that the same was the act of the City of Fort Worth and that
he executed the same as the act of said City of Fort Worth for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this d6tkay of Mkt A.D. 19
ROSELLA BARN]ES Notary Public in and for
N
PUBLIC C
NOTARY PUBLIC
U LI the State of Texas
f T
State of Texas
X S
0 1 001
of Comm. Exp.03-31-2001
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME,the undersigned authority, a Notary Public in and for the State of Texas, on this day
personally appeared Linda Freeto,luiown to me to be the person whose name is subscribed to the foregoing
instrument, and aclu-iowledged to me that he\she executed the same for the purposes and consideration
therein expressed, as the act and deed for Southside Area Ministries, Inc. and in the capacity therein stated
as its duly authorized officer or representative.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 19
- - - - - - -- - - - -
BETTY S.HAMMONDS
Notary Oublic in and for
Notary Public,State of Texas the State of Texas
My CommLqsim E*=Apt.11,20ZM
OF
EXHIBIT A
CDBG XXIV
PROGRAM SUMMARY
Southside Area Ministries, Inc.
AGENCY
Mid-South Senior Citizens Center
PROGRAM
1 June 1998 to 31 MAY 1999 $ 3,173
CONTRACT NO. PERIOD AMOUNT
PROGRAM DESCRIPTION
Provide a nutritious breakfast and socialization activities to 50 senior citizens weekly at the Mid-South Senior
Citizens Center.
Council District(s) 9
PROGRAM GOAL
• Enhance the quality of life of participants
PROGRAM OBJECTIVES
• Increase the mental and physical wellness of participants
PROGRAM SERVICES and ACTIVITIES GOALS
• Provide nutritious breakfast to participants (units) 1200
• Provide information and assistance programs 48
• Conduct service projects 9
• Conduct field trips 2
• Unit = 1 participant for 1 day
O 00 (3)
p0 Q 0
X
uj
CC C)
CL
CO
LU 0 d .
LL -
Z o
C)
LLJ W 0
CD
4-J
M > 0
W0 0
ui z -
(D 0
r C.) o
C/) 4-j (1) 0
> U) N• IL 0
X ui 73 0
<
,x 0 u
z cc
0
< •r cc:
ui 0
C)
Z o
0
cc
4
O
CL 0
CL
>- CL m
ca
0 4
> U)
(n
m 0
m
CD
CD W m
Cl.
O O 4� m
E
> B CL
0
a) V-
cn
C II
CD (1) v v 4W
0
> >
0
CL 0 L)
0 0
CL
EXHIBIT C
CDBG XXIV
OPERATING BUDGET
AGENCY PROGRAM CONTRACT#
Southside Area Ministries, Inc. Mid-South Senior Citizens Center
Cost Category Account Program CDBG (a) (b) (c) (d)Bud et Funds
PERSONAL SERVICES
Salaries 516010 5,206 2,876 1,126 1204
FICA 518010 398 297 101
Life Insurance 518 050
Health Insurance 518060
Unemployment Tax-State 518090
Worker's Comp 518040
Retirement 518 070
Supplies
Office Supplies 521 010
Postage 521 020 150 150
Teaching Aids 522030 354 354
Food Supplies 522030 284 284
Other Operating Supplies 522030 2,010 1,030 480 500
CONTRACTUAL SERVICES
Telephone 535 040
Electric 535 020
Gas[Utility] 535 010
Water/Waste Disposal 535030
Rent[Building] 537 010
Custodial Services 539 220
Office Equipment Rental 537 030
Printing 533 030
Repairs 536010
Fidelity Bond 538 210
Liability Insurance 534020 250 250
Professional Services 531 200
Legal &Accounting 538 050
Private Auto Allowance-Local 532 130 359 359
Advertising 533 010
Conferences &Seminars 531 180
Transportation/Field Trips 1,405 1405
Contractual Services 539 120
CAPITAL OUTLAY
Furniture,Fixtures 541 330
Equipment, Computers 541 370
Office Equipment 541 320
TOTAL 10,416 3,173 1,030]]
IL-------------i
(a) Gil &Dody Weaver
(b) Catholic Diocese
(c) H. G. Sparks Trust
(d) Southside Area Ministries, Inc.
Linda Fre
Name&Title of Executive Director
Authorized Officer Signature Date
ATTACHMENT
CITY OF FORT WORTH
FISCAL.SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
SUB-GRANTEE'S REQUEST FOR FUNDS
NAME AND ADDRESS OF SUB-GRANTEE
PROGRAM NAME MID-SOUTH SENIOR CITIZENS CENTER
SOUTHSIDE AREA MINISTRIES, INC.
CONTRACT NO.
305 WEST BROADWAY
DATE OF REQUEST
FORT WORTH TX 76 104
MONTH
SECTION I ( AGENCY)`- CURRENT MONTH .CUMULATIVE
I. REIMBURSEMENT REQUEST
1. EXPENDITURES: $ $ -
2. INCOME:
A. PROGRAM INCOME
B. ADVANCE PAYMENTS
C. INTEREST EARNED CDBG FUNDS
3, REIMBURSEMENT REQUESTED(I MINUS 2)
11. ADVANCE PAY REQUESTS
I. ESTIMATED EXPENDITURES $
2. INCOME:
A. PROGRAM INCOME
B. UNPAID REQUEST OF PAYMENT PREVIOUSLY SUBMITTED
3.ADVANCE AUTHORIZED(I MINUS 2)
III. REPORTING INTEREST
I.INTEREST OVER$25 PER QUARTER RETURNED TO CITY
SECTION II (CITY)
1. MARS - PURCHASING REQUEST
A. MARS INPUT:VENDOR/PO(`)UMBER/REQUISITION NUMBER:
B. FUND/ACCOUNT/CENTER: GR76 01320,5122400 539 1 20
C.TOTAL AMOUNT OF THIS REQUEST:
SECTION III
I. VERIFICATION
A.CONTRACT MANAGER: M. A. JONES
(NAME) (SIGNATURE) (DATE)
B.MARS-PURCHASING;
(NAME) (SIGNATURE) (DATE)
C.ACCOUNTING:
(NAME) (SIGNATURE) (DATE)
11. AUTHORIZATION
A.AGENCY: LINDA FREETO
(NAME) (SIGNATURE) (DATE)
B.CONTRACT SERVICES ADMINISTRATOR:
(NAME) (SIGNATURE) (DATE)
C.ASSISTANT TO THE CITY MANAGER:
(NAME) (SIGNATURE) (DATE)
DISTRIBUTION
WHITE ACCOUNTING
BLUE IAGM
GREEN AGENCY IA&GM FORM 96-01
�
ATTACHMENT 11
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
DETAIL STATEMENT OF COSTS
maswn, REPORT PERIOD
Mid-South Senior Citizens Center
pnnonxm CONTRACT NO. DATE opREQUEST
PROGRAM MONTHLY CUMULATIVE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE
PERSONAL SERVICES
Salaries 516 010 $2,876.00
FICA 518010 $297.00
Life Insurance 518 050
Health Insurance 518 060
Unemployment Tax- State 518090
Worker's Comp 518040
Retirement 518070
SUPPLIES
Office Supplies 521 010
Postage 521 020
Teaching Aids 522030
Food Supplies 522030
Other Operating Supplies 523 300
CONTRACTUAL SERVICES
Telephone 535040
Electric 535 020
Gas[Utility] 535 010
Water/Waste DiHJosal 535030
Rent[Building] 537010
Custodial Services 539 220
Office Equipment Rental 537 030
Printing 533 030
Repairs 536 010
Fidelity Bond 538 210
—Liability Insurance 634020
Legal &Accounting_ 538050
Private Auto Allowance-Local 532 130
Advertising 533 010
Conferences&Seminars 531 180
Contractual Services 539 120
CAPITAL OUTLAY I
Furniture, Fixtures 541 330
—Office Equipment, Computers 541 370
—Other Equipment 541 320
Contractors Certification: |certify that the costs incurred are taken from the books vf account and that such costs are valid and consistent with the terms
agreement,of the
—Linda Freeto Executive
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
PREPARE ONE FORM FOR EACH SOURCE opFUNDS
omTmauTmm
White Accounting
Blue maM
| omen :Agency munm FORM,s-03
�
ATTACHMENT III
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
EXPENDITURES WORKSHEET
Southside Area Ministries, Inc. T 0
AGENCY REPORT PERIOD
Mid-South Senior Citizens Center
PROGRAM CONTRACT NO. DATE OF REQUEST
NO. DATE CHECK NO. PAYEE DESCRIPTION ACCOUNT NO. AMOUNT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
is
19
20
21
22
23
24
126 1
TOTAL
Linda Freeto Executive Director
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
DJ33BIBDJJDN
White Accounting
Blue :IAGM
Green :Agency IA&GM FORM 95-04
ATTACHMENT IV(A)
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
1.NAME AND ADDRESS opoua'onxwrss 2.PROJECT NAME: Mid-South Senior Citizens Center
nnutxoiue Area Ministries, Inc. a.CONTRACT No:
an5 West Broadway
�.DATE OF
Fort Worth TX 76104
nsuusor
MONTH&YEAR
5. CURRENT CUMULATIVE
Provide nutritious breakfast to participants (units)
Provide information and assistance programs
CondUGt service projects
Conduct field trips
Unit = 1 participant f day
-- Q. SCOPE OF WORK NARRATIVE:
7. PROBLEMS ENCOUNTERED /SOLUTIONS PROPOSED:
8. ANTICIPATED ACTIVITY DURING THE NEXT MONTH:9. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in
this report is true and accurate, and if o non-profit agency, has been approved by the governing body nfthe organization prior to
submission.
DATE: SUBMITTED �»HON� �JUK8:
menn/m|e'RpT FORM rx
ATTACHMENT IV
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
CDBG XXIV
PUBLIC SERVICE PROJECT
1.NAME AND ADDRESS OF SUB-GRANTEE 2.PROJECT NAME: Mid-South Senior Citizens Center
Southside Area Ministries, Inc. 3.CONTRACT No:
305 West Broadway
Fort'Worth TX 76104 4.DATE OF
REQUEST:
MONTH&YEAR
5. PROGRAM SERVICES AND ACTIVITIES
CURRENT MONTH CUMULATIVE
Number of New Households and/or Persons Served
6A. DIRECT BENEFIT DATA(New Household and/or Persons Served)
American Total
White Black- Hispanic Asian Pacific Indian Female-
Non- Non- Islander Alaskan Head-
Hispanic Hispanic Native Of
Household
CURRENT MONTH
CUMULATIVE
6B. DIRECT BENEFIT(CONTINUED)
Low/Mod Low Income
Beneficiaries Beneficiaries
CURRENT MONTH
CUMULATIVE
7. AGE
0-4 5-17 18-24 25-54 55-64 64+
CURRENT MONTH
CUMULATIVE
8. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in
this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the organization prior to
submission.
Date: Submitted by: Phone Num:
IAGM/IDIS-RPT FORM 3
CD
0
M LL
(L
cr
CD
CL
(1)
Z
4�
as
0
a) CL
uj
o
<
ctt
•ID
2)
E
CD
C
u
m 0
C
N
0
U CL
.0
a) Cl) 4w
C13
r 0
ru uj -'d a)
0 E 'I...
z 4— 0
d8
ui
0 o r D r 0 4�
Z E 0
U Z —
u <
pro 16 e -6 m
w t
CD
pr-4 94 f = .
U r-
0 w 4�
0 In
u LLJ ol vi u 'i 4�0
>
4w 0
u
V uj
U cn CD<4 u CD
(n
(D m 0
< rL
Q❑ L
>
tm r
>. a)
CD
.0
tj
cn
D M n
-0
LD u (D
4: C
(D M < m a It
'0 'o < 0 RED E
x
C
a 2 ui ui
m �E 0
<
E T;w o z qm
0 3: F- a
z 0 0
CD 0 0 .. r_
V) M. < Z cC
0
Z -
0 F-
ca
U4�
cr Co as
❑ uj
4�
co co
N
U
Q
H
z
O
U
w
O
Q
ru
ui
^L,
W
W
U o
LU
Vl �
® = 5 s`
UQ 0 ITJ W
= p 0 z
0
V) '� a
o' h Q
Q = H
® z O o �_
Z Q w
d
w
Q
c
N
v_
'L
}
U
w
LLJ :2
U ZL Q
^Q
W
y
O
N
City of Fort Worth., Texas
"nuor and Council Communication
DATE REFERENCE NUMBER LOG NAME I PAGE
4/21/98 **C-16733 13GRANT 1 of 3
SUBJECT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) YEAR XXIV, EMERGENCY
SHELTER GRANT (ESG) YEAR 1998-1999, AND HOUSING OPPORTUNITIES FOR
PERSONS WITH AIDS (HOPWA)YEAR 1998-1999 CONTRACT ACTIVITIES
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute CDBG Year XXIV, ESG
Year 1998-99 and HOPWA Year 1998-99 contracts with the following organizations to administer their
respective programs, contingent upon approval and receipt of adequate funding from the U.S.
Department of Housing and Urban Development, for a term beginning June 1,1998 and ending May 31,
1999:
COMMUNITY DEVELOPMENT BLOCK GRANT
Contract with the listed agencies for an amount not to exceed the following:
A. NHS of Fort Worth, Inc. $ 69,084
B. Liberation Communities $ 80,000
C. Habitat for Humanity $ 25,000
D. Communities In Schools $ 49,500
E. Southside Area Ministries $ 8,675
(After School Program)
F. Good Samaritan Ministries $ 25,358
G. Boys & Girls Club (JACKS) $ 23,693
H. Boys.& Girls'QU (KEYS) $ 34,992
I. JMAC Yo-u—t—hCenter $ 19,440
J. Youth.for Education and Success $ 11,917
K. Bee & Bell Education Center $ 43,740 -
L. Big Brothers & Sisters $ 18,635
M. YWCA (AIM Program) $ 39,489
N. YWCA $ 77,513
O. Day Care'Association $ 130,000
P. Fort Worth Housing Authority $ 30,000
Q. YMCA $ 120,375
R. Clayton Child Care $ 31,500
S. Southside Area Ministries $ 3,173
T. Senior Citizen Services $ 21,724
(Como Seniors)
U. Meals on Wheels $ 33,696 -
V. Senior Citizen Services $ 18,853
(Riverside Seniors)
W. Mental Health Association $ 17,500
(Ombudsman)
City of'Fort Worth, Texas
"agor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
4/21/98 **C-16733 13GRANT 2 of 3
SUBJECT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) YEAR XXIV, EMERGENCY
SHELTER GRANT (ESG) YEAR 1998-1999, AND HOUSING OPPORTUNITIES FOR
PERSONS WITH AIDS (HOPWA)YEAR 1998-1999 CONTRACT ACTIVITIES
X. Women's Center of Tarrant County $ 11,700
(Jobs Now)
Y. American Indian Chamber $ 27,000
Z. Fort Worth Hispanic Chamber $ 90,900
AA. Tarrant County Asian Chamber $ 27,000
BB. Fort Worth Black Chamber $ 86,400
CC. Business Assistance Center $ 142,500
DD. Job Inc. $ 137,734
EE. Fort Worth SER $ 45,900
FF. A-Prep Center of Tarrant County $ 135,000
GG. FWEDC (Micro Loan/Revolving Loan Fund) $ 124,408
HH. William Mann CDC $ 50,000
II. MBE Services, Inc. $ 135,000
EMERGENCY SHELTER GRANT
Contract with the listed agencies for an amount not to exceed the following:
A. YWCA $ 30,000
B. Cornerstone Assistance Network .$ 18,407
C. Presbyterian Night Shelter _ $ 184,747
D. Bridge Emer ncy-Youth Shelter $- 9,600
E. Women's Haven of Tarrant Cty $ 29,416
F. Salvation Army $ 11,880
HOUSING OPPORTUNITIES FOR PERSONS MTH AIDS
Contract with the listed agencies for an amount not to exceed the following:
A. AIDS Outreach Center $ 386,365
B. Tarrant County Samaritan House $ 166,905
C. AIDS Resources of Rural Texas $ 27,880
DISCUSSION:
On March 31, 1998, the City Council approved and adopted the budgets and the appropriation
ordinance increasing estimated receipts and appropriations for the Twenty-Fourth (24th) Year
Community Development Block Grant and (1998-1999) Emergency Shelter Grant (ESG) and Housing
Opportunities for Persons With AIDS (HOPWA) as part of the City's Consolidated Plan. The
Consolidated Plan as adopted by the City Council included program descriptions for each of the above
funded programs.
City of Fort Forth, Texas
®
"avow and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
4/21/98 **C-16733 13GRANT 3 of 3
SUBJECT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) YEAR XXIV, EMERGENCY
SHELTER GRANT (ESG) YEAR 1998-1999, AND HOUSING OPPORTUNITIES FOR
PERSONS WITH AIDS (HOPWA) YEAR 1998-1999 CONTRACT ACTIVITIES
The above programs are consistent with the City's approved priorities and the City Council's prior
policies and meet the requirements of the Department of Housing and Urban Development regulations
concerning "eligible activities".
FISCAL INFORMATION/CERTIFICATION:
The Director of Fiscal Services certifies that funds are available in the current operating budget, as
appropriated, of the Grant Fund.
CB:m
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511 AMOVED
Originating Department Head: CITY-COUNCL
Jim Keyes 8517 (from) API �j jg98
fa
Additional Information Contact: 4Ua4e4oP
city&Fort TMM
Judy Harrell 8334