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Home My WebLink AboutContract 56195-A3CSC No. 56195-A3 AMENDMENT No.3 TO CITY SECRETARY CONTRACT No.56195 WHEREAS, the City of Fort Worth (CITY) and Burns & McDonnell Engineering Company, Inc., (ENGINEER) made and entered into City Secretary Contract No. 56195, (the CONTRACT) which was administratively authorized on the 19 day of August, 2021 in the amount of $98,870.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $2,288,958.00 which was authorized by M&C 22-0530 on June 28, 2022, Amendment Number 2 in the amount of $210,301.00 which was authorized by M&C 22-0873 on October 25, 2022; and WHEREAS, the CONTRACT involves engineering services for the following project: Ray White Road, CPN 103270; and WHEREAS, it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $8,000.00. (See Attached Funding Breakdown Sheet, Page -4-) 0 Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,606,129.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort worth, Texas CITY SECRETARY Ray white Road Prof Services Agreement Amendment Template FT. WORTH, TX CPN 103270 Revision Date: November 23, 2021 Page 1 of 4 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth William Johnson (J 24, 2023 10:00 CDT) William Johnson, P.E. Assistant City Manager DATE: J u [ 24, 2023 APPROVAL RECOMMENDED: ENGINEER Burns & McDonnell Engineering Company, Inc. XndreW. Reid P.E. Regional Global Practice Manager DATE: 06/22/2023 X Lauren Prieur (Jul 21, 202307:15 CDT) Lauren Prieur, P.E. Director, Transportation & Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Alejandra Ayala, P.E. Sr. Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN 103270 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C: N/A Date: N/A i DB[ack (Jul 24, 202309:25 CDT) Douglas W. Black Sr. Assistant City Attorney 4,dg40pn�Il Av A O FORt41 a1 ATTEST: a ,0000 oo 000 �=d oo }� s 4 IIis000000 11n. 454�4 Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 3 of 4 Ray White Road CPN 103270 FUNDING BREAKDOWN SHEET City Secretary No. 56195 Amendment No. 3 Department Fund -Account -Center TPW 34027 0200431 5330500 103270 002330 Total: Amount $8,000.00 City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 4 of 4 Ray White Road CPN 103270 BURNS �MS DONNELL. May 19, 2023 Mrs. Alejandra (Alex) Ayala, P.E. Senior Project Manager - City of Fort Worth Transportation & Public Works Department 1000 Throckmorton Street Fort Worth, Texas 76102 817-392-8883; aleiandra.avala@fortworthtexas.aov Re: Proposal for Professional Services for Peer Review of proposed roundabout at the intersection Ray White Rd at Wyndrook St. Mrs. Ayala: Burns and McDonnell is pleased to submit this proposal in the amount of $8,000.00 to provide independent third -party roundabout peer review services of the proposed roundabout at the intersection of Ray White Rd and Wyndrook St. Project Overview Kimley-Horn & Associates will be added to Burns and McDonnell (Consultant) Ray White Rd contract as a Subconsultant to provide independent third -party roundabout peer review services for the 30% and 60% construction drawing submittals. Scope of Work: Kimley-Horn (Subconsultant) will provide the following services: Task 1: Communications and Reporting 1.1 Subconsultant Administration • Manage and direct peer review team activities. • Ensure Quality Control / Quality Assurance (QC/QA) is practiced by Subconsultant in performance of the work. • Task and allocate team resources. 1.2 Communications and Reporting 1. Attend up to four (3) coordination meetings with the Consultant in preparation of the peer reviews and discussing peer review comments for each of the two milestone reviews. 2. Submit monthly invoices to the Consultant. 13737Noel Rd • 6alleria North Tower 1/Su1te 700 • Pahas, Tr75240 Tek 971-455-.?100 • Fax. 971486-4016 • www.harasmrd.com BURNS &MEDONNELL Proposal for Professional Services for Peer Review of Proposed Roundabout at the intersection Ray White Rd at Wyndrook St. May 19, 2023 Page 2 Task 2: Third -Party Roundabout Peer Review 2.1 The Subconsultant will provide an independent third -party roundabout peer review for the proposed roundabout geometrics for the subject intersection. Peer review will be conducted for two milestone submittals (30% and 60%) with reviewable plans and files being provided by the Consultant. Peer review services will be conducted within ten (10) business days of the Subconsultant's full receipt of applicable files and documents at each milestone review. 2.2 The Subconsultant will review the following roundabout performance checks to validate the proposed roundabout follows current industry standard modern roundabout geometrics. These roundabout performance checks are assumed to be initially performed by the Consultant and peer reviewed by the Subconsultant. 2.2.1 Theoretical maximum fastest path speed (NCHRP Report 6.7.1) 2.2.2 Design and accommodation vehicle. It is recommended that the Consultant receive the City of Fort Worth acceptance of both the design and the accommodation vehicle prior to performing initial sketching and concept design. 2.2.3 Sight distance checks for intersection sight distance and stopping sight distance as outlined in NCHRP Report 6.7.3 2.2.4 Path overlap (path tangency) checks for all multilane entries and exits. 2.2.5 Phi/entry angle checks for all entries 2.2.6 Visibility -to -the -left checks for all entries 2.3 The Subconsultant's peer review is anticipated to take place within CAD files and PDF files short memo will accompany each review that outlines the performance checks reviewed and any recommended modifications to the performance checks or the roundabout -related construction drawings. 2.4 The Subconsultant anticipates peer reviewing the following roundabout -related construction drawing sheets at each milestone review: 2.4.1 Roundabout Typical Section(s) 2.4.2 Roundabout Paving Details 2.4.3 Roundabout Horizontal Alignments 2.4.4 Roundabout Paving Plan 2.4.5 Roundabout Vertical Profiles 2.4.6 Roundabout Grading Plan 2.4.7 Roundabout Pavement Markings 2.4.8 Roundabout Signage I59SONorth Dallas Parkway • Tower 11/Suite 700 • Dallas, TX7S748 Tel. 977-455--3100 • Fax. #77-386-4076 • www.harasmrd.rom BURNS &MEDONNELL Proposal for Professional Services for Peer Review of Proposed Roundabout at the intersection Ray White Rd at Wyndrook St. May 19, 2023 Page 3 2.4.9 Roundabout Jointing Layout 2.4.10 Roundabout Illumination Plan General Assumptions: Burns & McDonnell assumes that any services not specifically provided in the above -listed scope of work will be billed as additional service and performed at Subconsultants' hourly rates. Additional services may include: 1. Meeting beyond those identified in this scope of services. 2. Subconsultant's preparation of independent performance checks. 3. Subconsultants' preparation of traffic projection, operations analyses, or independent preparation of a roundabout capacity model. We look forward to working with you towards completion of the independent roundabout review. Please contact me if you have any questions and/or if you require any additional information. Sincerely, Dennis R. Ingram, P.E. Project Manager Burns & McDonnell Engineering Company, Inc. (214) 336-5560 / dringram@bumsmcd.com Enclosures: 1) Proposal Letter from KHA. 2) cc: BMcD Project File: T:\TRN\City of Fort Worth\135963 Ray White Road\Management\Proposal Development\Amend-3 I59SONorth Dallas Parkway • Tower 11/Suite 700 • Dallas, TX7S748 Tel. 977-455--3100 • Fax. #77-386-4076 • www.harasmrd.rom Ia:Zo71ol�_m:k194Aa:is]ivi1:/a_\;101A 7_11]»4AZATBATITA94:01114 Kimley>>> Horn 05/05/2023 Dennis R Ingram, P.E. Burns & McDonnell, Inc. Galleria North Tower 1 13737 Noel Rd., Suite 700 Dallas, TX 75240 Re: Letter Proposal for Professional Services for Ray White Road at Wyndrook St Roundabout Peer Review Services, Fort Worth, TX Dear Mr. Ingram: Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Subconsultant") is pleased to submit this Letter Proposal to Burns & McDonnell, Inc. ("Consultant") for providing modern roundabout peer review services for the subject intersection in Fort Worth, TX. Project Understanding It is our understanding that Kimley-Horn will provide modern roundabout peer review services for up to two milestone construction drawing submittals (30% and 60%). It is also understood that a separate Subconsultant Agreement will be executed at the appropriate time once the City of Fort Worth has fully authorized these services with the Consultant, using the Consultant's EC-1 form. Scope of Services Kimley-Horn will provide the services specifically set forth below. Task 1. Communications and Reporting 1.1 Subconsultant Administration • Manage and direct peer review team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. • Task and allocate team resources 1.2 Communications and Reporting 1.2.1 Attend up to four (3) coordination meetings with the Consultant in preparation of the peer reviews and discussing peer review comments for each of the two milestone reviews 1.2.2 Submit monthly invoices to the Consultant Task 2: Third -Party Roundabout Peer Review 2.1 The Subconsultant will provide an independent third -party roundabout peer review for the proposed roundabout geometrics for the subject intersection. Peer review will be conducted for Kimley»>Horn Page 2 two milestone submittals (30% and 60%) with reviewable plans and files being provided by the Consultant. Peer review services will be conducted within ten (10) business days of the Subconsultant's full receipt of applicable files and documents at each milestone review. 2.2 The Subconsultant will review the following roundabout performance checks to validate the proposed roundabout follows current industry standard modern roundabout geometrics. These roundabout performance checks are assumed to be initially performed by the Consultant and peer reviewed by the Subconsultant. 2.2.1 Theoretical maximum fastest path speed (NCHRP Report 6.7.1) 2.2.2 Design and accommodation vehicle. It is recommended that the Consultant receive the City of Fort Worth acceptance of both the design and the accommodation vehicle prior to performing initial sketching and concept design. 2.2.3 Sight distance checks for intersection sight distance and stopping sight distance as outlined in NCHRP Report 6.7.3 2.2.4 Path overlap (path tangency) checks for all multilane entries and exits 2.2.5 Phi/entry angle checks for all entries 2.2.6 Visibility -to -the -left checks for all entries 2.3 The Subconsultant's peer review is anticipated to take place within CAD files and PDF files. A short memo will accompany each review that outlines the performance checks reviewed and any recommended modifications to the performance checks or the roundabout -related construction drawings. 2.4 The Subconsultant anticipates peer reviewing the following roundabout -related construction drawing sheets at each milestone review: 2.4.1 Roundabout Typical Section(s) 2.4.2 Roundabout Paving Details 2.4.3 Roundabout Horizontal Alignments 2.4.4 Roundabout Paving Plan 2.4.5 Roundabout Vertical Profiles 2.4.6 Roundabout Grading Plan 2.4.7 Roundabout Pavement Markings 2.4.8 Roundabout Signage 2.4.9 Roundabout Jointing Layout 2.4.10 Roundabout Illumination Plan Kimley-Horn is being retained to perform a limited review of the proposed modern roundabout at Ray White Road and Wyndrook Street. Kimley-Horn will perform only those tasks specifically stated in our scope of services. This peer review may be relied upon only by Kimley-Horn's Client. It is not intended for use by any other party. Kimley-Horn will perform peer review in accordance with the scope, budget, and schedule agreed to with the Consultant. This peer review is based on our knowledge as of the day the corresponding files are sent to Kimley-Horn by the Subconsultant and is based solely on the documents provided to us by the Consultant. Our review may not disclose all errors or defects that might be in the documents. By conducting this limited evaluation, Kimley-Horn is not assuming responsibility for the content and accuracy of the construction drawings, which remain the sole responsibility of the Engineer of Record. Kimley»>Horn Additional Services Page 3 Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following: Meetings beyond those identified in this scope of services Subconsultant's preparation of independent performance checks Subconsultant's preparation of traffic projections, operational analyses, or independent preparation of a roundabout capacity model Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client's consultants or representatives. The Client shall provide all information requested by Kimley-Horn during the project, including but not limited to the following: • Traffic projections, lane configuration analysis, and/or roundabout capacity analysis • City -approved roundabout design parameters • CAD files containing the proposed roundabout geometry, horizontal alignments, pavement markings, and jointing line work Schedule We will provide our services as expeditiously as practicable with the goal of meeting a mutually agreed - upon schedule. Fee and Expenses Kimley-Horn will perform the services in Tasks 1 - 2 for the total lump sum fee below. Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the Client. Task 1 Communications and Reporting $1,500 Task 2 Third -Party Roundabout Peer Review $6,500 Total Lump Sum Fee $8,000 Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. Payment will be due within 25 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number. Kimley»>Horn Page 4 We appreciate the opportunity to provide these services. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Signed. l "'' Printed Name: J.L. VonAhsen Title: Sr. Project Manager 103270-EPAM-Ray White Road Amendment No. 3 Interim Agreement Report 2023-07-20 Created: 2023-06-28 By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Out for Filling Transaction ID: CBJCHBCAABAAuBN2w9dY1cAgJLMHbyTw4UEkucHOFXYQ Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "103270-EPAM-Ray White Road Amendment No. 3" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2023-06-28 - 11:51:53 PM GMT- IP address: 204.10.90.100 Document emailed to wendi.hedlund@fortworthtexas.gov for filling 2023-06-29 - 0:01:57 AM GMT Document emailed to Alejandra.Ayala@fortworthtexas.gov for filling 2023-06-29 - 0:01:57 AM GMT Email viewed by Alejandra.Ayala@fortworthtexas.gov 2023-06-29 - 1:45:36 PM GMT- IP address: 204.10.90.100 Signer Alejandra.Ayala@fortworthtexas.gov entered name at signing as Alejandra Ayala 2023-06-29 - 1:45:53 PM GMT- IP address: 204.10.90.100 -- Form filled by Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) Form filling Date: 2023-06-29 - 1:45:55 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by wendi.hedlund@fortworthtexas.gov 2023-06-30 - 6:02:46 PM GMT- IP address: 204.10.90.100 Signer wendi.hedlund@fortworthtexas.gov entered name at signing as Wendi Hedlund 2023-06-30 - 7:18:05 PM GMT- IP address: 204.10.90.100 Form filled by Wendi Hedlund (wendi.hedlund@fortworthtexas.gov) Form filling Date: 2023-06-30 - 7:18:07 PM GMT - Time Source: server- IP address: 204.10.90.100 Ft7RTW❑RTHg I Pawered6v Adobe Acrobat Sign Document emailed to Raul. LopezRoura@fortworthtexas.gov for filling 2023-06-30 - 7:18:09 PM GMT Email viewed by Raul.LopezRoura@fortworthtexas.gov 2023-07-05 - 2:38:09 PM GMT- IP address: 204.10.90.100 Signer Raul.LopezRoura@fortworthtexas.gov entered name at signing as Raul E Lopez 2023-07-05 - 2:42:09 PM GMT- IP address: 204.10.90.100 wo Form filled by Raul E Lopez (Raul.LopezRoura@fortworthtexas.gov) Form filling Date: 2023-07-05 - 2:42:11 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette.Acevedo@fortworthtexas.gov for filling 2023-07-05 - 2:42:13 PM GMT FORTW❑RTHg I Paw m"Y Adobe Acrobat Sign FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Ray White Road Professional Services Agreement Amendment No. 3 M&C: CPN: 103270 CSO: 56195 DOC#: Date: To: Name Department Initials Date Out 1. Wendi Hedlund TPW — review Jun 30, 2023 2. Alejandra Ayala TPW - review Jun 29, 2023 3. Raul Lopez TPW — review 1 Jul 5, 2023 4. Lissette Acevedo TPW — review Clew Ju120, 2023 5. Patricia Wadsack TPW — review Jul 20, 2023 7. Lauren Prieur TPW — Signature Jul 21, 2023 8. Doug Black Legal - signature we Jul 24, 2023 9. William Johnson CMO - signature Jul 24, 2023 10. Jannette Goodall CSO - signature ,SG3SG Jul 24, 2023 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts cni fortworthtexas.aov at ext. 7233 for pick up when completed. Aleiandra.Avala(c)..fortworthtexas.aov email executed document when completed. I ICPN: Project Name: (Consultant: I Contract CSN 56195 Administratively Approved 8/19/2021 Amendment No. 1 CSN 56195-A1 M&C 22-0530 6/28/2022 Amendment No. 2 CSN 56195-A2 M&C 22-0873 10/25/2022 Amendment No. 3 CSN 56195-A3 Administratively Approved JUSTIFICATION OF CONTRACT CHANGES 103270 I I Ray White Road Widening Improvements Burns & McDonnell Contract Change Total to Date Justification $98,870.00 Original contract to expedite design services. Amendment for full engineering design services. $ 2,288,958.00 $ 2,387,828.00 Added utility relocation services and right-of-way $ 210,301.00 $ 2,598,129.00 acquisition services. Peer review services for roundabout review. $ 8,000.00 $ 2,606,129.00