HomeMy WebLinkAboutContract 56836-R2CSC No. 56836-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 6, 2023
Defense Solutions Group, Inc.
6100 Conveyor Dr
Cleburne, TX 76031-0988
Re: Contract Renewal Notice
Contract No. CSC No. 56836 ("Contract")
Renewal Term No. 2: August 15, 2023 to August 14, 2024
The above -referenced Contract with the City of Fort Worth expires on August 14, 2023
("Expiration Date"). Pursuant to the Contract, the Contract may be renewed by the mutual
agreement of the parties. This letter memorializes the parties' mutual agreement to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgement letter, along with a copy of your current
insurance certificate, to the address set forth below, acknowledging receipt of the Contract
Renewal Notice.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
'Veronica .Alcazar
Veronica Alcazar
Administrative Assistant
Veronica.Alcazar@fortworthtexas.gov
817-392-4834
Contract Renewal -56836 -R2 Page 1 of 2-R
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By:
ensuring all performance and reporting
Name: Fernando Costa
requirements.
Title: Assistant City Manager
J u 125, 2023
Date:
By:
APPROVAL RECOMMENDED:
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
By: Robe-rtAllen eJr.(Jul25,202315:44CDT)
LEGALITY:
Name: Robert A. Alldredge
Title: Executive Assistant Chief
ATTEST:
By:
Name: Taylor Paris
Title: Assistant City Attorney
By: -
CONTRACT AUTHORIZATION:
Name: Jannette Goodall
M&C: 20-0824
Title: City Secretary
Date Approved:11/10/20
Form 1295 Certification No.: N/A
r
DEFENS , +F, TIONS GROUP, INC.
In i
By: 11
Name: R ell e
Title: President/ er
Contract Renewal -56836 -R2 Page 2 of 2-R
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/10/20 M&C FILE NUMBER: M&C 20-0824
LOG NAME: 13PCOOP SPECIAL WEAPONS AND TACTICS SUPPLIES AR PD
SUBJECT
(ALL) Authorize Cooperative Agreement with Defense Solutions Group, Incorporated, d/b/a DSG Arms in an Annual Amount Up to $200,000.00
for Special Weapons and Tactics Supplies for the Police Department Using General Services Administration (GSA) Contract GS-07F-6007R
RECOMMENDATION:
It is recommended that the City Council authorize a cooperative agreement with Defense Solutions Group, Incorporated, d/b/a DSG Arms in an
annual amount up to $200,000.00 for the Police Department using GSA Contract GS-07F-6007R.
DISCUSSION:
The Police Department approached the Purchasing Division to procure special weapons and tactics supplies using GSA Contract GS-07F-
6007R. The agreement will be utilized to purchase special purpose clothing and specialized law enforcement equipment for the Special Weapons
and Tactics (SWAT) group and others.
Staff recommends awarding to Defense Solutions Group, Incorporated, d/b/a DSG Arms using GSA Contract GS-07F-6007R. No guarantee was
made that a specific amount of these goods will be purchased. Staff reviewed the pricing and found it to be fair and reasonable.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The agreement is based on GSA Contract GS-07F-6007R. State law provides that a local government purchasing an item under a cooperative
purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. GSA contracts
have been competitively bid to increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This agreement will end on August 14, 2025 to correspond with the term of the GSA cooperative contract.
In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement
coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract
is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended
contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Defense Solutions Group, Incorporated,
d/b/a DSG Arms with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under
the new cooperative contract.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Police
Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Jesus J. Chapa 5804
Oriainatina Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585