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Home My WebLink AboutContract 59162-A1CSC No. 59162-A1 FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 59162 BETWEEN THE CITY OF FORT WORTH AND CITYSOUARE FOR RENTAL ASSISTANCE AND ADMINISTRATION FOR HOMELESS YOUTH This first amendment (the "First Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and CitySquare, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 59162, (the "Agreement"); WHEREAS, the Parties agreed to request a budget amendment from the Texas Department of Housing and Community Affairs and that amendment was granted, WHEREAS, the Parties now agree to amend the budget in this contract with Agency to be in alignment with the City's contract with Texas of Housing and Community Affairs; NOW THEREFORE City and Agency do hereby agree to the following: AMENDMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. The budget attached as EXHIBIT "B" to the Agreement is hereby deleted and replaced in its entirety with the budget consisting of three (3) pages attached hereto as Attachment 1 to First Amendment. B. This First Amendment and renewal is effective on the date of execution. C. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. D. This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns, if any. [SIGNATURE PAGE FOLLOWS] Amendment 1 to CSC 59162 CoFW and CITYSQUARE OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective as of May 31, 2023. FOR CITY OF FORT WORTH: Fernando Costa Assistant City Manager Date: Jul 25, 2023 APPROVAL RECOMMENDED Victor Turner, Neighborhood Services Director Date: J u [ 25, 2023 APPROVED AS TO FORM AND LEGALITY Leslie H nt (Jul 25, 2023 20:35 CDT) Leslie Hunt, Senior Assistant City Attorney Date: Jul 25, 2023 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. T O✓l c- —Pow Tara Perez (Jul 14, 2023 09:55 CDT) Tara Perez Manager, Directions Home Amendment 1 to CSC 59162 CoFW and CITYSQUARE FOR AGENCY: CitySquare Manofti'91reIle Mandy ShreXe (Jul 14, 2023 09:43 CDT) Mandy Shreve Interim Chief Executive Officer Date: Jul 14, 2023 o4440R ��Il OF F oaa T OaO ATTEST: o �� Pvo o=d 10,* o0 00*� as � �` B tEX A5o4p s ��daaaoo Jalmette S. Goodall, City Secretary Date: J u l 26, 2023 M&C No.. 23-0419 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 59162 BETWEEN THE CITY OF FORT WORTH AND CITYSQUARE FOR RENTAL ASSISTANCE AND ADMINISTRATION FOR HOMELESS YOUTH ATTACHMENT 1 TO FIRST AMENDMENT EXHIBIT B - BUDGET A2encv will submit invoices for reimbursement by the 15t" of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City/Directions Home. Electronic time sheets are acceptable but must show timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. Amendment i to CSC 59t62 CoFW and CITYSQUARE SALARIES TOTAL: ADMINISTRATION - FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses) ADMINISTRATION* TOTAL: $7,440.00 C. CASE MANAGEMENT SALARY_ AND BENEFITS_ Case Management $17 000.00 CASE MANAGEMENT** TOTAL: $17,000.00 D. ESSENTIAL SERVICES Essential services $14,086.00 ESSENTIAL SERVICES*** TOTAL: $14,086.00 - E. HOMELESS ASSISTANCE Homeless Assistance $35,886.00 HOMELESS ASSISTANCE**** TOTAL: $35,886.00 TOTAL PROGRAM COST: $74,412.00 *Administration costs include employee compensation and related costs for staff performance of management, reporting and accounting of HHSP activities, including office space. Costs associated with the purchase of licensing of HMIS or an HMIS-comparable databases are eligible administrative costs. ** Case management costs include staff salaries related to assessing, arranging, coordinating and monitoring the delivery of services related to finding or maintain housing. Costs include, but are not limited to, Household eligibility determination, counseling, coordination services and obtaining mainstream benefits for Program Participants, monitoring Program Amendment 1 to CSC 59162 CoFW and CITYSQUARE Participant progress, providing safety planning for persons under VAWA, developing a housing and service plan, and entry into HMIS or an HMIS-comparable database. *** Essential services costs are associated with finding and maintaining stable housing and include, but are not limited to, costs for: (1) Out -patient medical services; (2) Childcare; (3) Education services; (4) Legal services; (5) Mental health services; (6) Local transportation assistance; (7) Drug and alcohol rehabilitation; and (8) Job training **** Homeless Assistance costs are associated with housing relocation, stabilization and assistance costs. Staff time entering information into HMIS or an HMIS- comparable database related to homeless assistance is also an eligible cost. Homeless assistance costs include, but are not limited to, hotel or motel costs; transitional housing, rental and utility assistance; rental arrears, utility reconnection fees; reasonable and customary security and utility deposits; and moving costs. Amendment 1 to CSC 59162 CoFW and CITYSQUARE 7/5/23, 4:53 PM M&C Review Create New From This M&C Official site of the City of Fort Woith, Texas FL ORT VV0RTII REFERENCE **M&C 23- 19RATIFYACCEPTANCE OF DATE: 5/23/2023 NO.: 0419 LOG NAME: YOUTH HOMELESSNESS FUNDS CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Ratify Acceptance of Grant from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program -Youth in the Amount of $74,412.00, Authorize Execution of Related Agreement, Authorize Execution of Subgrant Agreement with CitySquare to Provide Rental Assistance and Case Management, Find that the Subgrant Agreement Serves a Public Purpose, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Ratify acceptance of grant and execution of contract with the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program -Youth in the amount of $74,412.00; 2. Authorize the execution of subgrant agreement with CitySquare in an amount up to $74,412.00 to provide rental assistance and case management to at least eight young people ages 18-24 experiencing homelessness; 3. Find that the subgrant agreement serves the public purpose of reducing youth homelessness and that adequate controls are in place; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in an amount up to $74,412.00, subject to receipt of the grant, for the purpose of funding rental assistance and services for homeless young adults. DISCUSSION: The City of Fort Worth (City) currently has a contract with the Texas Department of Housing and Community Affairs (TDHCA) for the Homeless Housing and Services Program -Youth (HHSP-Youth). This program provides rental assistance and case management to young adults ages 18-24 who are experiencing homelessness. TDHCA asked the City to accept additional funds that were unused by other cities from its 2021 HHSP-Youth program year budget. The City accepted additional funds which allow more robust services to be provided to young adults. The City subgrants 2023 HHSP-Youth and also the additional HHSP-Youth funds to CitySquare. By approval of this Mayor and Council Communication, the City Council ratifies the acceptance of these additional grant funds in the amount of up to $74,412.00 and ratifies the execution of the contract related to same. City Council further finds that funding the subgrant agreement will meet the public purpose of helping to reduce youth homelessness and that adequate controls are in place through the contract to ensure that the public purpose is carried out. Upon acceptance, the grant will begin December 1, 2022. The Neighborhood Services Department will administer HHSP-Youth funds and monitor the subgrantee. An Assistant City Manager is authorized to execute the contracts. FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/council packet/mc_review.asp?ID=31047&councildate=5/23/2023 1/2 715/23, 4:53 PM M&C Review The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. 01 Fund Department Account Project Program Activity Budget Reference # Amount I ID I I ID I Year (Chartfield 2) FROM Fund Department Account I Project I Program Activity I Budget I Reference # I Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by. Fernando Costa (6122) Originating Department Head: Victor Turner (8187) Additional Information Contact: Tara Perez (2235) ATTACHMENTS Executed HHSP Youth 2021 Rollover Budget Arnendrnent.ocif (Public) Form 1295 CitySquare.pdf (CFW Internal) ORD.APP 19RATIFYACCEPTANCE OF YOUTH HOMELESSNESS FUNDS 21002 A023(r4).docx (Public) apps.cfWnet.org/council_packeUmc_review.asp?ID=31047&councildate=5/23/2023 2/2