HomeMy WebLinkAboutContract 57477-A3CSC No. 57477-A3
AMENDMENT NO. 3
TO
CITY OF FORT WORTH CONTRACT 57477
This Amendment is entered into by and between the City of Fort Worth (hereafter
"Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and AXON ENTERPRISE, INC. ("Vendor"), Buyer and Vendor may be referred
to individually as a Party and collectively as the Parties.
WHEREAS, on April 27, 2022, the Parties entered into City Secretary Contract 57477
to provide Axon Devices and Services ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add Axon Devices and
Services for the Marshal Division.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Vendor's quote, beginning at page 40 of the Agreement, is hereby amended to include
the additional quote for Axon devices and services attached below as Exhibit A.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Jul 26, 202310:50 CDT)
Name: Valerie R. Washington
Title: Assistant City Manager
Date: Jul 26, 2023
APPROVAL RECOMMENDED:
By:
Name: William F. Rumuly
Title: Municipal Court Director
ATTEST:
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By: a
Name: Jannette Goodall
Title: City Secretary
VENDOR:
By: Robert E. Driscoll, Jr. (Jul 25, 2023 13:28 )
Name: Robert Driscoll
Title: VP, Associate General Counsel
Date: Jul 25, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Shelley Hollars(Jul 25,202312:29 CDT)
Name: Shelley Hollars
Title: Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By: ,4.1.
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0316
1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
SHIP TO BILL TO
Delivery-1000 Throckmorton St Fort Worth Marshal's Office - TX
1000 Throckmorton St
1000 Throckmorton St 3rd FI
Fort Worth,
Fort Worth
TX
TX
76102-6312
76102-6312
USA
USA
Email:
Quote Summary
0
SALES REPRESENTATIVE
Andrew Grayson
Phone:602-350-8111
Email: agrayson@axon.com
Fax: (480) 991-0791
Discount Summary
Q-496912-45117.704E C
Quote Expiration: 07/14/2023
Account Number: 455172
Payment Terms: N30
Delivery Method:
PRIMARY CONTACT
John Rablee
Phone: (817) 999-2040
Email: john.rablee@fortworthtexas.gov
Fax:
Program Length 60 Months Average Savings Per Year $0.00
TOTAL COST $1,446.40 TOTAL SAVINGS $0.00
ESTIMATED TOTAL WI TAX $1,446.40
Payment Summary
Date Subtotal Tax Total
Jul 2023 $1,446.40 $0.00 $1,446.40
Total $1,446.40 $0.00 $1,446.40
Page 1 Q-496912-45117.704EC
Quote Unbundled Price:
Quote List Price:
Quote Subtotal:
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
$1,446.40
$1,446.40
$1,446.40
Item Description
Qty Term Unbundled List Price
Net Price
Subtotal
Tax
Total
A la Carte Hardware
70117 AXON SIGNAL UNIT, CABLE ASSEMBLY
4 $25.00
$25.00
$100.00
$0.00
$100.00
70112 AXON SIGNAL UNIT
4 $279.00
$279.00
$1,116.00
$0.00
$1,116.00
A la Carte Warranties
80379 EXT WARRANTY, AXON SIGNAL UNIT
4 48 $1.20
$1.20
$230.40
$0.00
$230.40
Total
$1,446.40
$0.00
$1,446.40
Page 2 Q-496912-45117.704EC
Delivery Schedule
Hardware
Bundle
Item
Description
QTY Estimated DeliveryDate
A la Carte
70112
AXON SIGNAL UNIT
4 08/15/2023
A la Carte
70117
AXON SIGNAL UNIT, CABLE ASSEMBLY
4 08/15/2023
Warranties
Bundle
Item
Description
CITY Estimated Start Date Estimated End Date
A la Carte
80379
EXT WARRANTY, AXON SIGNAL UNIT
4 08/15/2024 08/14/2028
Page 3 Q-496912-45117.704EC
Payment Details
Jul 2023
Invoice Plan
Item
Description
Qty Subtotal
Tax
Total
Up Front
70112
AXON SIGNAL UNIT
4 $1,116.00
$0.00
$1,116.00
Up Front
70117
AXON SIGNAL UNIT, CABLE ASSEMBLY
4 $100.00
$0.00
$100.00
Up Front
80379
EXT WARRANTY, AXON SIGNAL UNIT
4 $230.40
$0.00
$230.40
Total
$1,446.40
$0.00
$1,446.40
Page 4 Q-496912-45117.704EC
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Master Services and Purchasing Agreement:
ACEIP
Axon Enterprise Inc. Sales Terms and Conditions
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement
(posted at www.axon.com/leqal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 5 Q-496912-45117.704EC
Signature
7/10/2023
Date Signed
Page 6 Q-496912-45117.704EC
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
DATE: 4/26/2022 REFERENCE NO.: M&C 22-0316 LOG NAME: 35AXON CONTRACT
CODE: C TYPE: NON -CONSENT PUBLIC HEARING: NO
SUBJECT. (ALL) Authorize Execution of a Master Services and Purchasing Agreement with Axon
Enterprises Inc., for a Twelve -Year Term for an Amount Up to $3,699,999.90 for the First
Year and Up to $6,962,876.74 Per Year for the Succeeding Eleven Years for a Total
Amount of $74,224,200.26 to Provide Bundled Tasers, Body Worn Camera Systems, In
Car Video Systems, Interview Room Systems, Including Peripherals, and Software,
Support and Storage Using Crime Control and Prevention District Funds for the Police
Department and the Special Revenue Fund for Municipal Courts
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Master Services and Purchasing
Agreement with Axon Enterprises Inc. for a twelve-year term for an amount up to $3,699,999.90 for
the first year and up to $6,962,876.74 per year for the succeeding eleven years for a total amount of
$74,224,200.26 to provide bundled tasers, body worn camera systems, in car video systems,
interview room systems, including peripherals, and software, support and storage using Crime
Control and Prevention District Funds for the Police Department and the Special Revenue Fund for
Municipal Courts.
DISCUSSION:
The Fort Worth Police Department (FWPD) is seeking to combine and update the scope of work for
Police Department officer safety technology contracts. These contracts provide tasers, body worn
cameras, in -car video systems, interview room camera systems, and related software from Axon
Enterprises. The proposed contract will replace Contract # 55053 (Mayor and Council Communication
(M&C) 21-0530, 20-0972, P-12254) and previous Contract # 54679 (M&C 19-0230, P-12271). The
combined contract will leverage and upgrade existing vital, technical and service level agreements into
one contract.
The purpose of the combined contract is to secure pricing for 12-years for both existing and updated
technology and equipment. First year pricing will accommodate current Fiscal Year (FY) 2022
appropriations of $3.5M before increasing to $5.8M in Fiscal Year 2023 to account for additional users,
new and upgraded technology and technology price increases.
Vendor pricing for current contracts is expiring. This would result in a 61\% increase from $3.5M to an
estimated $5.65M for the same technology. Additional increases should be expected in subsequent
years when using traditional CO-OP pricing. This is estimated to be $400,000.00 per year. These
increases do not include the vital, updated technology proposed in this contract. Furthermore, the
pricing difference between the new technology, provided in this combined contract ($5.8M in FY23),
and current technology ($5.65M in FY23) is $232,000.00 (4\% difference). Thereafter, the combined
contract will increase less than 2\% over the life of the contract. This does not account for quantity
changes resulting from increase in FWPD personnel though quantity pricing would follow the
contracted amounts.
Traditional
CO-OP Pricing Combined Pricing
(
(Current Technology) Updated Technology)
FY2022 $3.9M $3.5M
FY2023 $5.65M $5.8M
Traditional
CO-OP Pricing Combined Pricing
(
(Current Technology) Updated Technology)
Est. Annual Increase - 7\% < 2\% Since 2018, the Police
Department has
upgraded 1493 Taser X2 Models to the Taser 7 Model as part of the Officer Safety Plan. This plan
similarly provides warranty of all equipment as well as maintenance, upgrades, repair services, and
cloud storage of all data. It also provides FWPD with replacement tasers and includes batteries,
holsters, field cartridges, and simulation cartridges to support annual usage. Body worn cameras will
be refreshed or replaced at a minimum of 30-months after deployment. Tasers, fleet cameras, and
interview room cameras will be refreshed or replaced at a minimum of 60-months after deployment.
The software applications include Axon Performance, Aware, and Axon Standards and will allow the
department to set performance metrics. The proposed contract addresses the need to increase
quantities of tasers (100) and body worn cameras (50) for new officers. Contract upgrades include in -
car video system and body worn cameras. The new technology added by the contract includes
additional software included in Axon's Officer Safety Plan 7 Plus Premium Plan which includes Fleet 3
Advanced and the Pro License, Dynamic, and Hardware bundle. These emerging technologies include
a record management system (RMS), video live streaming, an automated redaction system, automatic
verbal transcription to report software, license plate reader cameras, a firearm sensor (automatically
activates body cam), integrated drones/cameras, and enhanced performance audits for supervisors
and internal affairs.
This purchase is approved as exempt from competitive bidding since it is necessary to preserve or
protect the public health or safety of the City of Fort Worth's residents. Currently, the Taser 7, body
worn cameras, in -car cameras, interview room cameras, and the software platform are one integrated
system. Having the integrated system provides automatic activation of all devices when one is
activated, which could be several officers or vehicles that are on -scene. This reduces the number of
tasks the officer is focusing on, and allows the officer to address the immediate cause of concern,
which increases total public safety. Because this is an integrated system, all of the collected data is
uploaded into the same software platform, which is then linked together. Axon has developed a report
management system (RMS), which will directly import the needed information, to complete the report
writing process in less time. This will allow the officer to be available for additional calls for service
from citizens. The cumulative data from all of the integrated devices will be linked to the existing data
from the associated reports/incidents. Having all files linked together in a single software platform
dramatically increases efficiency for criminal and administrative cases. Furthermore, officers cannot
access or modify any recorded data, and data that is downloaded is tracked with unique serial number,
which identifies the user. This provides accountability for officers, and allows for audits, investigations,
and assists in identifying unacceptable conduct. The program will automatically detect Use of Force
events and link all associated files, to include videos, reports, and Taser activity, from all devices
present during the event. This will ensure that the assigned investigator, and reviewing officials, have
all available information to make a determination on the event. This transparency increases public
trust and confidence in officers, which leads to better relationships, and dramatically increases public
safety
If the City solicited bids for these items, the additional technology and features mentioned above
would not be included. Additionally, the Taser 7 is a proprietary device which is only produced by
Axon. The integrated system offered by Axon is unique and has historically provided the FWPD the
tools they need to serve and protect the citizens of Fort Worth.
Below are the yearly costs of the contract.
Police Department
Fiscal Year Yearly Cost
CCPD
FY22 $3,499,999.90*
FY23 $5,882,113.51
Municipal
Courts Yearly Annual
Cost Special Total
Revenue Fund
$200,000* $3,699,999.90
$200,000 $6,082,113.51
FY24 1 $6,290,064.45 $200,000 $6,490,064.45
FY25
FY26
FY27
FY28
FY29
FY30
FY31
FY32
FY33
Total
Total
(minus existing
appropriations)
$5,860,727.93
$6,139,989.84
$5,988,949.32
$6,044,119.74
$5,990,975.80
$6,762,876.74
$6,454,794.35
$6,454,794.32
$6,454,794.36
$71,824,200.26
$68,324,200.36
$200,000
$6,060,727.93
$200,000
$6,339,989.84
$200,000
$6,188,949.32
$200,000
$6,244,119.74
$200,000
$6,190,975.80
$200,000
$6,962,876.74
$200,000
$6,654,794.35
$200,0001
$6,654,794.32
$200,000 1
$6,654,794.36
$2,400,000
$74,224,200.26
*No additional appropriation required
The contract will be funded in the Crime Control and Prevention District Operating Fund and Special
Revenue Fund. There is no impact to the FY22 budget.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds will be
available in the current operating budget, as previously appropriated, in the Crime Control and
Prevention District Fund and General Fund. Prior to an expenditure being incurred, the Fort Worth
Police Department and Municipal Courts Department has the responsibility to validate the availability
of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I I Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Ty Hadsell (4141)
ATTACHMENTS
35AXON CONTRACT.docx (CFW Internal)
Axon Exemption (1.12.21).(Signed).pdf (Public)
Copv of MC Axon Combined 3.8.22 with Municipal Courts.XLSX (CFW Internal)
In -Car Video Budaet.PNG (CFW Internal)
Municipal Courts SRF Budget.png (CFW Internal)
Officer Safety Equipment Budget.PNG (CFW Internal)
Q-362520 Ft Worth Combined - rev 44 (004).,pdf (Public)