HomeMy WebLinkAboutContract 56657-A1CSC No. 56657-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 56657
WHEREAS, the City of Fort Worth ("City") and Tarrant Area Food Bank ("Agency")
made and entered into City Secretary Contract No. 56657 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development (HUD) through the Community Development Block Grant ("CDBG)
Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, a national objective of the CDBG program is to benefit low and moderate
income citizens in accordance with 24 CFR Part 570, as amended from time to time;
WHEREAS, Agency will address food deserts in the City of Fort Worth by providing
mobile food bank and benefits enrollment services in neighborhoods where 51 % of the population
is low and moderate incomes;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a budget amendment from the City in order to adjust
multiple line item amounts, as reflected in the attached amended Exhibit B;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Exhibit "B"- Budget attached to the Contract is hereby deleted and replaced in its entirety with
EXHIBIT "B"- Budget revised 06/01/2023, attached hereto.
II.
Unless otherwise specified, this amendment is effective as of June 1, 2023 and the Agency may
request reimbursement for allowable costs directly related to implementation CDBG funds.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC No. 56657 Page 1
Tarrant Area Food Bank -Red Bus. (CDBG)
ACCEPTED AND AGREED:
TARRANT AREA FOOD BANK
Su&,
By:
Julie Butner, President and CEO
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By:
Jannette Goodall, City Secretary
M&C: 21-0388
1295 Certification No. 2021-736333
Date: June 8, 2021
RECOMMENDED:
By: v C
Victor Turner, Neighborhood Services Director
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By:
G ull
Jessika Williams, Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Charletta Moaning, Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC No. 56657 Page 2
Tarrant Area Food Bank -Red Bus. (CDBG)
EXHIBIT "B" - BUDGET
Account
Grant Budget
Remaining
Balance
Increase
Decrease
Amendment
Grant Total
PROGRAM PERSONNEL
Salaries
FICA
Life/Disability Insurance
Health/Dental Insurance
Unemployment -State
Worker's Compensation
1001
$
154,704.00
$
- $ 34,041.08
1002
$
11,834.85
$
20.97 $ 2,500.00
1003
$
2,310.00
$
430.20
1004
$
26,730.00
$
3,024.85
1005
$
1,188.00
$
3.75
1006
$
633.60
$
209.31
Retirement 1007 $ 6,188.16 $ 3,527.96
SUPPLIES AND SERVICES
Computer/Telecomm Equipment/
Software 2004 $ 6,480.00 $ 4,634.00 $ (4,634.00) $ -
MISCELLANEOUS 7W
$
34,041.08
$
2,520.97
$
430.20
$
3,024.85
$
3.75
$
209.31
$ (2,500.00) $
1,027.96
Food Supplies 3002 $ 172,260.00 $ 50,177.14 $ 50,177.14
FACILITY AND UTILITIES
Gas
Cleaning Supplies/ Services
Vehicle Maintenance
(repairs/service
3006 $ 9,900.00 $ 5,343.33
4007 $ 1,650.00 $ 1,407.82
4008 $ 14,136.39 $ 8,122.08
$ (5,000.00) $ 343.33
$ 1,407.82
$ (8,122.08) $ -
Page 1
LEGAL, FINANCIAL)
INSURANCE
Insurance: Liability, D&O, Fidelity
Bond 5004
BUDGET TOTAL
20,625.00 $ 16,285.00 $ (16,285.00) $
S 428,640.00 S 93,186.41 $ 36,541.08 $ (36,541.08) $ 93,186.41
Page 2
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on the
first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part
of the terms and conditions of the Contract. Agency must have prior written approval by the City to make
changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make
changes to EXHIBIT "B" — Budget is
SALARY DETAIL -PROGRAM PERSONNEL
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Community Resource Specialist $ 45,760.00 55.0% $ 25,168.00
Community Resource Specialist $ 48,000.00 55.0% $ 26,400.00
TOTAL
FICA
Health/Dental Insurance
Life/Disability Insurance
Unemployment Taxes
Workers Compensation
Retirement Plan
TOTAL
$ 93,760.00
E9
FRINGE DETAIL -PROGRAM PERSONNEL
Percent of
Est. Percent to
Payroll
Amount
Grant
7.65%
$
7,173.00
55.0% $
$810/FTE
$
16,200.00
55.0% $
$700/FTE
$
1,400.00
55.0% $
$360/FTE
$
720.00
55.0% $
$192/FTE
384
55 % $
4.0%
$
3,750.00
55.0% $
$
29,627.00
$
SUPPLIES AND SERVICES
Office/Program Supplies $
Printing $
Computer/Telecomm Equipment/Software $
Food Supplies $
TOTAL
9
Total Budget
100.00
100.00
6,000.00
104,400.00
110,600.00
MISCELLANEOUS
Est. Percent to
Grant
0% $
0% $
36% $
55% $
51,568.00
Amount to
Grant
3,945.15
8,910.00
770.00
396.00
211.20
2,062.50
16,294.85
Amount to
Grant
2,160.00
57,420.00
TOTAL
Telephone
Electric
Vehicle Fuel
Water and Wastewater
Solid Waste Disposal
Rent
Cleaning Supplies
Other(Vehicle Maintenance)
TOTAL
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Other()
TOTAL
TOTAL
Total Budget
FACILITY
AND UTILITIES
Total Budget
$
6,000.00
$
1,000.00
$
8,570.00
Est. Percent to Amount to
Grant Grant
#DIV/0! $ -
Est. Percent to Amount to
Grant Grant
LEGAL, FINANCIAL AND INSURANCE
55.0% $ 3,300.00
55.0% $ 550.00
55.0% $ 4,713.50
Est. Percent to
Amount to
Total Budget
Grant
Grant
$
12,500.00
55%
$ 6,875.00
$
12,500.00
DIRECT
ASSISTANCE
Est. Percent to
Amount to
Total Budget
Grant
Grant
$
-
0.0%
$ -
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/08/21 M&C FILE NUMBER: M&C 21-0388
LOG NAME: 19NS TARRANT AREA FOOD BANK RED BUS PROGRAM
SUBJECT
(CD 9) Authorize Change in Use and Expenditure of $428,640.00 of Prior Year's Unprogrammed Community Development Block Grant Funds for
the Tarrant Area Food Bank Resources and Education Delivered Bus Program, Authorize the Execution of a Contract for Up to Three Years,
Authorize a Substantial Amendment to the City's 2019-2020 Action Plan, and Authorize the Substitution of Funding Years
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a change in use and expenditures of $428,640.00 of prior year's unprogrammed Community Development Block Grant to the
Tarrant Area Food Bank Resources and Education Delivered Bus Program;
2. Authorize the City Manager, or his designee, to execute a contract with Tarrant Area Food Bank in an amount up to $428,640.00 for the
Resources and Education Delivered Bus Program with a term of up to three years;
3. Authorize a substantial amendment to the City's 2019-2020 Action Plan; and
4. Authorize the City Manager, or his designee, to substitute funding years in order to meet United States Department of Housing and Urban
Development commitment, disbursement and expenditure deadlines.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to reallocate available unprogrammed Community Development Block Grant
funds to provide additional funding for a targeted food assistance program.
The COVID-19 pandemic and ensuing economic crisis has disproportionately affected communities of color and the poor, worsening already poor
health outcomes. Feeding America, the national association of food banks, has indicated that the percent of Tarrant County residents who are
food insecure has risen from 13.9% to 17.5% during the pandemic.
Tarrant Area Food Bank (TAFB) is renewing its focus on underserved communities within the City of Fort Worth and is working on strategies to
make a long-term impact in these neighborhoods. In a concerted effort to address food insecurity and the number of identified food deserts within
Tarrant County and Fort Worth, in particular, TAFB has proposed a partnership with the City of Fort Worth to serve the most impacted communities,
including neighborhoods in the following zip codes: 76104, 76105, 76106, 76107, 76116, and 76119. The services of TAFB are a critical first step
in positioning families for success. Access to healthy, nutritious food is a basic need that must be paramount in the quest to alleviate poverty and
transform the lives of Fort Worth's most vulnerable residents. The Resources and Education Delivered (RED) Bus Program will play a critical role
in TAFB's efforts to remediate these effects.
The RED Bus Program will take the food bank's service directly to those most in need. At the heart of the program is a mobile service delivery unit
- a specialty built vehicle, which provides space for the display of grocery items and office space for staff. Utilizing this vehicle, TAFB will provide
(1) emergency food distribution; (2) nutrition education; and (3) assistnace for enrollment of eligible families into federal benefits programs such as
SNAP, TANF, CHIP and Medicaid. TAFB will be able to customize the unit to allow for half of it to be designed as a grocery store, providing clients
with a selection of fresh foods to select and take home. The remainder of the vehicle will be equipped with computer space for TAFB's staff to
assist clients with applying for benefits. As a one -stop shop, the unit will be able to travel throughout the community and help to eliminate barriers
to food access. No fees will be assessed to the individuals and families benefitting from the RED Bus Program for any services or benefits. An
estimated number of 500 persons per month (6000 persons annually) will be served through the program at an estimated cost of $33.00 per
person.
The funds will be used for the mobile service delivery staff costs for up to three years. Provision of these funds to TAFB constitutes a proposed
change in use of unprogrammed 2019-2020 Community Development Block Grant funds received from the United States Department of Housing
and Urban Development (HUD). These funds will be used to prevent, prepare for, and respond to the benefit programs. This will aid the
preservation of health for vulnerable populations by improving access to healthy food while increasing social distancing and reducing potential
exposure to the virus for the elderly and disabled by reducing need to go to the grocery store or public benefits facilities.
A public comment period on this proposed substantial amendment to the 2019-20 Action Plan was held from April 19, 2021 to April 23, 2021. All
comments received are maintained by the Neighborhood Services Department.
Funds will be allocated as follows:
General Operating Expenses - $428,640.00
Tarrant Area Food Bank is located at 2600 Cullen Street in COUNCIL DISTRICT 9. The program will be available in low -to -moderate income
areas in Council Districts 2, 3, 5, and 8, serving zip codes 76104, 76105, 76106, 76107, 76116, and 76119.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be
responsible for the collection and deposit of funds due to the City. Prior to expenditures being incurred, the Neighborhood Services has the
responsibility to validate the availablitlity of funds. This is a reimbursement grant.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner 8187
Additional Information Contact: Sharon Burkley 5785
Sean Stanton 5811