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Home My WebLink AboutContract 57944-R1 (2)CSC No. 57944-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 27, 2023 Romance Services, LLC Attn: Jackey R. Dunn Jr. P.O. Box 136513 Fort Worth, Texas 76136 Re: Contract Renewal Notice —1st Renewal Contract No. CSC No. 57944 Renewal Term: August 4, 2022 to August 3, 2024 Renewal Amount: $307,737.50 The above referenced Contract with the City of Fort Worth expires on August 3, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $307,737.50, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. r' Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Regina Jones Contract Compliance Specialist 817-392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Data 591-a do# By: Dana BurBhd off (Ju12'202320NCDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: By: Chnstopher Haffder(Jul 27, 202312:49 CDT) Name: Chris Harder Title: Water Director F a ORT OIl oF000eo... 4t a 09� v �o ATTEST: 41i, XA?4db By: U Name: Jannette Goodall Title: City Secretary Romance Services, LLC By: { f Name: Jackey R. n Jr. Title: Owner CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ,Re.o&a powd, Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: DBlack(Jul 27 8CDT) Name: Doug Black Titic: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0499 Date Approved:6/28/2022 Form 1295 Certification No.: 2022-895067 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0499 LOG NAME: 13P ITB 22-0110 PLUMBING SERVICES SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with A & G Piping Services, Inc., and Jackey Ray Dunn, Jr. d/b/a Romance Services, for Plumbing Services in an Annual Amount of Up to $879,250.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with A & G Piping Services, Inc., and Jackey Ray Dunn, Jr. d/b/a Romance Services, for plumbing services in an annual amount of up to $879,250.00 and authorize four one-year renewals for the same annual amount for the Water Department. DISCUSSION: The Water Department, approached the Purchasing division to procure an agreement for Plumbing Services. The Purchasing Division issued an Invitation to Bid (ITB) 22-0110. The bid detailed specifications describing the required services. The ITB was advertised in the Fort Worth Star -Telegram on Wednesdays from April 13, 2022 through May 4, 2022, and three (3) responses were received. Staff evaluated the responses based on the best value to the City and compliance with a five (5) percent Business Equity Goal. A & G Piping, Inc, O'Grady Plumbing, and Jackey Ray Dunn, Jr. d/b/a Romance Services were the three responding bidders, however, O'Grady Plumbing was deemed non -responsive for failure to meet the Business Equity requirements. A team of three evaluators consisting of members from the Water and Transportation and Public Works Departments evaluated and scored A & G Services and Romance Services on the following criteria: A) Contractor's Qualifications, Experience, and References B) Availability of resources to provide services C) Contractor's approach to perform services. The scores were averaged as follows: 11 A B C I FINAL SCORE IA & G Piping, Inc 11 22.OI 5.711 12.71 75.861 Romance Services 11 25#1 6.011 12.71 83.67I FUNDING: The maximum annual amount allowed under this agreement will be $879,250.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the Water Department's rollup within the Water & Sewer Fund. Funding will be split as follows: IA & G Piping, Inc Romance Services II$571,512.50 $307,737.50 BUSINESS EQUITY - A & G Piping, Inc. and Jackey Ray Dunn, Jr. d/b/a Romance Services are in compliance with the City's Business Equity Ordinance by committing up to 5% Business Equity participation on this project. The City's Business Equity goal on this project is 5%. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for Citv Manager's Office by: Reginald Zeno Oriainatina Business Unit Head: Additional Information Contact: Dana Burgdoff Anthony Rousseau Chris Harder Cynthia Garcia Ashley Kadva 8517 8018 8338 5020 8525 2047 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Romance Services Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 12955 1 of 1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-896404 Date Filed: 06/08/2022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0110 22-0110 Plumbing Services 4 Name of Interested Party Dunn Jr, Jackey 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION I My name is e, e-. 7 My address is & 5?6 Q r- v e-k (street) Nature of interest City, State, Country (place of business) (check applicable) I Controlling Intermediary Fort Worth, TX United States I X and my date of birth is a -7 / 1-Ofi t._)aYIA (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in a r a r. County, State of f :k o f t d```vlari0 ' RENAE DUNN ,S.. & r° • �� Notary Public, State of Texas y� Comm. Expires 05-11-2024 Notary ID 130659465 Forms provided by Texas Ethics Commission , k , (state) (zip code) (country) on the 0 8 day of J gpq ,, 20OL-)-. (month) (year) e:--�, l.� Signature of orized agent of contracting business entity (Declarant) www.ethics.state.tx.us Version V1.1.191b5cdc