HomeMy WebLinkAboutContract 58584-A1CSC No. 58584-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 58584
This Amendment ("Amendment") is made and entered into by and between the City of Fort
Worth ("City") and Center for Transforming Lives ("Agency"). City and Agency may be referred
to individually as "Party" and jointly as "Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No.
58584 ("Contract") on October 1, 2022;
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development through the Community Development Block Grant ("CDBG") Program,
Program No. B-22-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a budget amendment to add an Economic Mobility
Director to its CTL's Level Up program. The addition of this position will contribute to the
participants' success in developing sustainable Fort Worth businesses that are positioned to
generate income and financial stability;
WHEREAS, CTL is also requesting 10% de minimis indirect costs in the amount of $4,500
to cover: grant billing and budgeting work, payroll and HR functions, accounting functions, and
auditing;
WHEREAS, City believes that the requested amendments will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT `B" — BUDGET attached to the Contract is hereby amended and replaced in its
Entirety with EXHIBIT `B" Revised 7/21/2023, attached hereto.
II.
This Amendment is effective as of the effective date of the Contract.
All terms and conditions of the Contract not amended herein remain unaffected and in full
force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms
not defined herein shall have the meanings assigned to them in the Contract.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES
Ca�o�G fCC��c
By: Carol Klocek (Jul 28, 202314:49 CDT)
Carol Klocek, Chief Executive Officer
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By:
Jannette Goodall, City Secretary
M&C: 22-0569
1295 Certification No. 2022-859917
Date: August 9, 2022
RECOMMENDED:
By:
Victor Turner, Neighborhood Services Director
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By:
Jessika Williams
Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Tamara Jo es (Ju128, 2023 15:02 CDT)
Tamara Jones, Neighborhood Program Coordinator
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT "B" - BUDGET
Account
Grant Budget
Remaining
Balance
Increase
Decrease Total
PROGRAM PERSONNEL
Salaries
1001
$
33,682.00
$ 1,214.24
$
34,896.24
FICA
1002
$
2,562.66
$
429.54
$
2,133.12
Life/Disability Insurance
1003
$
-
Health/Dental Insurance
1004
$
1,145.05
$
78.18
$
1,066.87
Unemployment -State
1005
$
-
Worker's Compensation
1006
$
386.22
$
252.88
$
133.34
Retirement
1007
$
423.86
$ 989.17
$
1,413.03
Staff Training
1008
$
-
SUPPLIES AND SERVICES
Office/Program Supplies
2001
$
-
Postage
2002
$
-
Printing
2003
$
872.71
$
872.71
$
-
Adv/Media, Dues/Pub, Printing,
Bank Fees
$
-
other: Office Equipment/Software 2004 $ 720.00 $ 570.10 $ 149.90
MISCELLANEOUS
Contract Labor Food
Supplies/Meals (City needs copy
of contract before expenses can be
reimbursed) 3001 $ -
Food Supplies 3002 $ -
Teaching Aids 3003 $ -
Craft Supplies 3004 $ -
Field Trip Expenses 3005 $ -
Mileage 3006 $ -
FACILITY AND UTILITIES
Telephone 4001 $ -
Electric 4002 $ -
Gas 4003 $ -
Water and Wastewater 4004 $ -
Solid Waste Disposal 4005 $ -
Rent (City needs copy of lease
before expenses can be
reimbursed) 4006 $ 707.50 $ 707.50
Cleaning Supplies 4007 $ -
Repairs 4008 $ -
Custodial Services 4009 $ -
Utilities, Transportation, PP &E 4010 $ -
Indirect (10% de minimis) $ 4,500.00 $ 4,500.00
LEGAL, FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001
$ -
Directors and Officers 5002
$ -
Page 1
General Commercial Liability 5003 $ -
Bank fees $ -
volunteer $ -
volunteer $ -
Prof Fees 5004 $ -
DIRECT ASSISTANCE
Audit/IT/Legal Volunteer
Recruitment, Misc. 6001 $ -
BUDGET TOTAL $ 45,000.00 $ - $ 2,203.41 $ 2,203.41 $ 45,000.00
FUNDING A:
FUNDING B:
FUNDING C:
Page 2
The following tables were created for the purpose of preparing, negotiating, and determining the
cost reasonableness and cost allocation method used by the Agency for the line item budget
represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the
tables is to be considered part of the terms and conditions of the Contract. Agency must have
prior written approval by the City to make changes to any line item in the Budget as outlined in
Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is .
SALARY DETAIL -PROGRAM PERSONNEL
Est. Percent to Amount to
Position Title
Annual Salary
Grant
Grant
Microenterprise Program Coordinator
$
51,000.00
16.0%
$
8,135.52
Economic Mobility Coach
$
50,000.00
19.1%
$
9,557.50
Asset Building Program Manager
$
60,000.00
10.9%
$
6,533.22
Economic Mobility Director
$
96,237.18
10.1%
$
9,712.50
Admin Accounting Billing Specialist
$
46,800.00
1.7%
$
800.00
Admin Contract Labor (CPA)
$
157.50
TOTAL
$
304,037.18
$
34,896.24
FRINGE DETAIL -PROGRAM PERSONNEL
Percent of
Est. Percent to
Amount
to
Payroll
Amount
Grant
Grant
FICA 1%
$
2,562.66
83.2%
$
2,133.12
Life/Disability Insurance
$
-
Health/Dental Insurance 0%
$
1,145.05
93.2%
$
1,066.87
Unemployment -State
$
-
Worker's Compensation 0%
$
386.22
34.5%
$
133.34
Retirement 0%
$
423.86
333.4%
$
1,413.03
Staff Training
TOTAL
$
4,517.79
$
4,746.36
Office/Program Supplies
Postage
Printing
other: Office Equipment/Software
TOTAL
SUPPLIES AND SERVICES
Total Budget
$ 872.71
$ 720.00
$ 1,592.71
Est. Percent to Amount to
Grant Grant
0.0% $ -
20.8% $ 149.90
$ 149.90
Contract Labor
Food Supplies
Teaching Aids
Craft Supplies
Field Trip Expenses
Mileage
TOTAL
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Cleaning Supplies
Repairs
Custodial Services
Utilities, Transportation, PP & E
MISCELLANEOUS
Est. Percent to Amount to
Total Budget Grant Grant
$ - #DIV/0! $ -
FACILITY AND UTILITIES
Est. Percent to Amount to
Total Budget Grant Grant
$ 707.50 100.0% $ 707.50
Indirect (10% de minimis) $ 4,500.00 100.0% $ 4,500.00
TOTAL $ 707.50 $ 5,207.50
LEGAL, FINANCIAL AND INSURANCE
Est. Percent to Amount to
Total Budget Grant Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Prof Fees
TOTAL
DIRECT ASSISTANCE
Total Budget
Audit/IT/Legal Volunteer Recruitment, Misc.
TOTAL $ -
Est. Percent to Amount to
Grant Grant
#DIV/0!
$ 45,000.00
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A
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND Fo
RT WORTH
Create New From This M&C
DATE: 8/9/2022 REFERENCE NO.: M&C 22-0569 LOG NAME: 19NS 2022-2023
ACTION PLAN
CODE: C TYPE: NON -CONSENT PUBLIC YES
HEARING:
SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2022-2023 Annual
Action Plan for the Use of Federal Grant Funds in the Amount of $13,124,648.00 to be
Awarded by the United States Department of Housing and Urban Development from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program,
Authorize Collection and Use of Program Income, Authorize Execution of Related
Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report City Staff: Sharon Burkley; b. Public Presentations; c.
Council Action: Close Public Hearing and Act on the M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2022-2023
Annual Action Plan for use of federal grant funds to be awarded by the United States
Department of Housing and Urban Development in the amount of $13,124,648.00 from the
Community Development Block Grant, HOME Investment Partnerships Program, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs, and for
the use of program income from activities using prior years' federal grant funds;
2. Approve the City's 2022-2023 Annual Action Plan for submission to the United States
Department of Housing and Urban Development, including allocations of grant funds to
particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' Community Development Block Grant
funds for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' HOME Investment Partnerships Program
grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10
percent of the program income for administrative costs;
5. Authorize the City Manager or his designee to execute contracts for one year terms with the
agencies listed in Tables 1,2, and 3 below for Program Year 2022-2023 for Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for
Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory
completion of all federal regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion
of the program, or to amend the contracts if necessary to achieve program goals provided
any amendment is within the scope of the program and in compliance with City policies and
all applicable laws and regulations governing the use of federal grant funds;
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund in the total amount of $13,124,648.00 consisting of
$6,996,710.00 in Community Development Block Grant funds, $3,266,685.00 in HOME
Investment Partnerships Program grant funds, $628,543.00 in Emergency Solutions Grant
funds, and $2,232,710.00 in Housing Opportunities for Persons with AIDS grant funds, plus
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estimated program income in the amount of $100,000.00, all subject to receipt of such
funds; and
8. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\
%, estimated total of $330,793.14.
DISCUSSION:
The City of Fort Worth's (City's) 2022-2023 Annual Action Plan summarizes the major housing and
community development activities and proposed expenditures for the program year beginning
October 1, 2022 and ending September 30, 2023 for use of federal grant funds totaling
$13,124,648.00 from the United States Department of Housing and Urban Development (HUD) from
the Community Development Block Grant (CDBG), HOME Investment Partnerships Program
(HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS
(HOPWA) grant programs. It also summarizes the use of program income resulting from activities
using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and
moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing
homelessness, and HOPWA funds primarily benefit low- and moderate -income persons with
HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based
on prior year's funding levels. One public hearing was held on April 27, 2022 to provide citizens the
opportunity to participate in the development of the Annual Action Plan. Recommendations for award
amounts were considered and adopted by the Community Development Council on May 11, 2022.
These funding recommendations were presented in City Council Work Session on June 7, 2022.
A 30-day public comment period was held from July 1, 2022 to August 1, 2022. Notice of this public
comment period was published in the Fort Worth Star -Telegram on June 26, 2022; in
the Weatherford Democrat on June 28, 2022; in the Hood County News and Wise County
Messenger on June 29, 2022; in Cleburne Times Review and La Vida News on June 30, 2022; and
in Glen Rose Reporter on July 1, 2022.
Any comments received are maintained by the Neighborhood Services Department in accordance
with federal regulations. The City held two public hearings as part of the HUD required citizen
participation process. The first public hearing was held by staff on July 13, 2022, and the second
public hearing is scheduled for the City Council meeting on August 9, 2022.
A summary of staffs final funding recommendations is provided below in Tables 1, 2, and 3. A
Powerpoint presentation listing funding recommendations is also attached. The 2022-2023 Annual
Action Plan will be submitted to HUD by August 15, 2022.
Indirect costs totaling approximately $330,793.14 could be charged to these grants, as the
Neighborhood Services Department indirect cost rate is 17.29\% in the City's most recent Cost
Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further
support the programs and services to assist low -to -moderate income citizens.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2022-2023, it is recommended that the amount of $6,946,710.00 in CDBG funds
and an estimated amount of $50,000.00 in CDBG program income totaling $6,996,710.00 be
allocated as follows:
• Public Services Agencies- $1,042,006.00: Includes social services for low- and moderate -income
persons, persons with disabilities, and disadvantaged persons
• Housing Programs - $4,153,352.00: Includes funding for the City's Priority Repair Program,
Cowtown Brush -Up, homebuyer and housing services, accessibility modifications for seniors and
persons with disabilities, and related project delivery costs for these programs
• Major Projects - $362,010.00: Includes funding for Southside Community Center improvements
• Administration - $1,389,342.00: Includes costs for administering the CDBG grant, including
allocations for the Financial Management Services and Development Services Departments
• Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's
Priority Repair Program. Any CDBG program income over the estimated amount not used for the
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Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject
to the City Council approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
For Program Year 2022-2023, it is recommended that the amount of $3,216,685.00 in HOME funds
and an estimated amount of $50,000.00 in HOME program income totaling $3,266,685.00 be
allocated as follows:
• Homebuyer Assistance Program - $129,623.50: Includes funding for down payment and closing
cost assistance for low- and moderate -income homebuyers
• Community Housing Development Organization - $707,430.00: HUD requires that a minimum of
15 percent of HOME funds be allocated to Community Housing Development Organizations
(CHDOs) for affordable housing projects. These funds will be used by Development Corporation of
Tarrant County (DCTC) for single-family infill development in the Polytechnic neighborhood. All
housing developed with these funds will be sold to homebuyers making at or below 80 percent of
area median income (AMI), set by HUD.
• Major Projects - $2,057,963.00: Includes funds ($1,000,000.00) allocated to the affordable
housing project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice
Neighborhood Initiative (CNI) grant and funds ($1,057,963.00) allocated to the development of
permanent supportive housing.
• Administration - $321,668.50: Includes costs for administering the HOME grant
• Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program
and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME
program income towards the cost of administering the HOME grant. HOME program income over
the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority
activities in the City's Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2022-2023, it is recommended that the amount of $2,232,710.00 in HOPWA funds
be allocated as follows:
• Public Service Agencies - $1,515,729.00
• Neighborhood Services Department - $650,000.00
• Administration - $66,981.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2022-2023, it is recommended that the amount of $628,543.00 in ESG funds be
allocated as follows:
• Public Service Agencies - $581,403.00
• Administration - $47,140.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that
contracts be executed with the public service & CDBG subrecipient agencies for the amounts shown
in the following tables:
Community Development Block Grant Contracts
AGENCY
Housing Channel
TABLE 1: CDBG AGENCIES
CONSOLIDATED
PLAN GOAL
Affordable Housing
Guardianship Services, Aging -In -Place
Inc.
Meals -On -Wheels, Inc. Aging -In -Place
of Tarrant County gin g
PROGRAM
AMOUNT
Homebuyer
Education and
$100,000.00
Housing Counseling
Services
Financial Exploitation
$70,000.00
Prevention Center
Home -Delivered
$72,006.00
Meals
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Meals -On -Wheels, Inc.
Aging
of Tarrant County
gin g -In -Place
Girls Incorporated of
Children/Youth
Tarrant County
Training and
Mentorship
United Community
Children/Youth
Centers, Inc.
Training and
Mentorship
Boys & Girls Clubs of
Children/Youth
Greater Tarrant County,
Training and
Inc.
Mentorship
Young Men's Christian
Children/Youth
Association of
Training and
Metropolitan Fort Worth
Mentorship
AB Christian Learning
Children/Youth
Center
Training and
Mentorship
Fortress Youth
Children/Youth
Development Center,
Training and
Inc.
Mentorship
The Presbyterian Night
Shelter of Tarrant
County, Inc.
The Ladder Alliance
Easter Seals North
Texas, Inc.
Homeless Services
Poverty Reduction
and Household
Stabilization
Poverty Reduction
and Household
Stabilization
The Women's Center of Poverty Reduction
Tarrant County, Inc. and Household
Stabilization
Center for Transforming Poverty Reduction
Lives and Household
Stabilization
CDBG Public Service Agencies Total
Rehabilitation,
Education and Accessibility
Advocacy for Citizens Improvements
with Handicaps DBA p
REACH, Inc.
United Way of Tarrant Accessibility
County Improvements
Fort Worth Area Habitat Preserve Aging
for Humanity, Inc. DBA Housing Stock
Transportation $50,000.00
Program
Leadership Program $75,000.00
Educational
Enrichment Program $100,000.00
After School Program $60,000.00
Y Achievers $50,000.00
After School Program $75,000.00
Fortress PreSchool
Moving Home Case
Management
Computer Skills
Training - Next Level
Program
Employment
Services
Working Families
Success
Level Up
Microenterprise
Accessibility
Improvements for
Low Income
Residents
Accessibility
Improvements for
Low Income Senior
Residents
Cowtown Brush Up
Paint Program
$50,000.00
$125,000.00
$70,000.00
$50,000.00
$50,000.00
$45,000.00
1�$1,042,006.00
$125,000.00
$50,000.00
$455,000.00
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Trinity Habitat for
Humanity
JCDBG Subrecipient Agencies Total
TOTAL CDBG CONTRACTS
Housing Opportunities for Persons with AIDS Contracts
AGENCY
TABLE 2: HOPWA AGENCIES
PROGRAM
AIDS Outreach Administration, Supportive Services, Short -
Center, Inc. Term Rent, Mortgage, and Utility Assistance
(STRMU)
Tarrant County Administration, Facility -Based Operations,
Samaritan Housing, Supportive Services, Tenant -Based Rental
Inc. Assistance (TBRA)
TOTAL HOPWA CONTRACTS
Emergency Solutions Grant Contracts
TABLE 3: ESG AGENCIES
AGENCY 11 PROGRAM
The Presbyterian Night Shelter of Tarrant JIShelter
County, Inc.
Lighthouse for the Homeless DBA
Worth Place
The Salvation Army
Center for Transforming Lives
SafeHaven of Tarrant County
TOTAL ESG CONTRACTS
$630,000.001
1$1,672,006.00
11 AMOUNT I
$429,850.00
$1,085,879.00
1�$1,515,729.00
11 AMOUNT
��$130,220.00�
��$176,000.00�
��$105,535.00�
11 $98,743.00
$70,905.00
II$581,403.00
All figures have been rounded to the nearest dollar for presentation purposes. These programs are
available in ALL COUNCIL DISTRICTS.
Operations/Services
True Shelter
Operations/Services
Homelessness
Prevention
JlRapid Re -Housing
Shelter
Operations/Services
Each of these grants is an entitlement grant rather than a competitive grant received from the United
States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to
agencies based on a formula, prescribed in legislation or regulation, rather than based on review.
These specific grants are allocated to the City of Fort Worth based on population size and per capita
income each year. The grants have been consistently awarded to the City since 1974 with the
inception of the Community Development Block Grant (CDBG) through the Housing and Community
Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized
in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment
Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA)
Program were authorized in 1990 through the Cranston -Gonzales National Affordable Housing Act of
1990. With these grants, administrative and program delivery allocations support approximately 72
FTE positions in the Neighborhood Services Department, which is funded nearly 70\% with various
grants including these entitlement grants.
Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant
award being decreased or eliminated, Neighborhood Services Department would review programs
and services funded by the grants and determine a level of service and staffing that aligns with the
available funding. Alternative to consider may include staff and program reductions or eliminations.
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FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. This is a reimbursement grant.
TO
Fund Department ' Account Project Program Activity ' Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Fernando Costa (6122)
Oriqinatinq Department Head: Victor Turner (8187)
Additional Information Contact: Sharon Burkley (5785)
ATTACHMENTS
19NS 2022-2023 ACTION PLAN 21001.docx (Public)
19NS ACTION PLAN 2022 Aqencv Form 1295 Forms.odf (CFW Internal)
Action Plan Budaet-Staff Recommendations Citv Council Work Session 060722.pdf (Public)
Secretary of State Aqencv Listinqs 2022-2023.odf (Public)
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