HomeMy WebLinkAboutResolution 5776-08-2023A Resolution
NO. 5776-08-2023
A RESOLUTION AUTHORIZING EXECUTION OF AN ADVANCED
FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION IN THE AMOUNT OF $2,743,253.00, OF WHICH
LOCAL PARTICIPATION IS $743,253.00, FOR THE BUTLER HOUSING
STUDY PROJECT
WHEREAS, federal law establishes federally funded programs for transportation
improvements to implement its public purpose; and
WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the
State shall design, construct and operate a system of highways and roads in cooperation
with local governments, and Section 222.052 authorizes the Texas Department of
Transportation Commission to accept contributions from political subdivisions for
development and construction of public roads within political subdivisions; and
WHEREAS, a Master Agreement between the City of Fort Worth ("Local
Government") and the State of Texas acting through the Texas Department of Transportation
("State") has been adopted and states the general terms and conditions for transportation
projects developed through this Advance Funding Agreement (AFA); and
WHEREAS, the Texas Transportation Commission (Commission) passed Minute
Order Number 116292 (MO), authorizing the State to undertake and complete a highway
improvement or other transportation project generally described as rehabilitation of existing
road; and
WHEREAS, the City of Fort Worth desires to enter into an Advance Funding
Agreement with the Texas Department of Transportation in the amount of $2,743,253.00, of
which $2,000,000.00 is federal participation and $743,253.00 is estimated local
participation from the City, for the purpose of conducting the Butler Housing Study Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, THAT:
The City Manager or his/her duly authorized designee is authorized to execute an
Advance Funding Agreement with the Texas Department of Transportation in the total
estimated amount of $2,743,253.00 with City participation in the estimated amount of
$743,253.00 plus any cost overruns for the purpose of conducting the Butler Housing Study
Project.
Adopted this 81h day of August 2023.
ATTEST
Jannette S. Goodall, City Secretary
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Butler Place Study Area Map
CSJ - 0902-90-229
Study Area: Butler Housing Project
Bounded by IH-35, IH-30 & US-287
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City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0637
LOG NAME: 20BUTLER PLACE STUDY AFA & CONSULTANT CONTRACT
SUBJECT
(CD 8, CD 9 and CD 11) Adopt a Resolution Authorizing the Execution of an Advanced Funding Agreement with the Texas Department of
Transportation in the Total Amount of $2,743,253.00 for the Butler Housing Project Which Includes the City Participation in the Total Amount of
$743,253.00, Authorize Execution of a Professional Service Agreement with AECOM in the Amount Up to $2,700,000.00 for the Butler Place
Study, Adopt Appropriation Ordinances and Amend the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution authorizing execution of the Advance Funding Agreement (CSJ# 0902-90-229) with the Texas Department of
Transportation for Surface Transportation Block Grant Program - Butler Housing project (City Project No.103807) in the amount of
$2,743,253.00, with Federal participation in the amount of $2,000,000.00 and city participation in the amount of $743,253.00;
2. Authorize execution of a professional services agreement with AECOM in the amount up to $2,700,000.00 for the Butler Place Access-Dev
Plan project (City Project No. 103807)
3, Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the General Capital Projects Fund by
increasing estimated receipts and appropriations in Butler Place Access - Dev Plan project (City Project No.103807) in the amount of
$95,000.00 and decreasing estimated receipts and appropriations in the Contract Street Maintenance programmable project (City Project
No. P00020) by the same amount, for additional project costs.
4, Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund in
an amount up to $2,500,000.00 for the Butler Place Access-Dev Plan project (City Project No. 103807);
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the 2007 CritCap Proj-0O2013A Fund in
the amount of $650,803.00, from available funds, for the Butler Place Access-Dev Plan project (City Project No. 103807);
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the 2004 Bond-G02013 Fund in the
amount of $80,720.00, from available funds, for the Butler Place Access-Dev Plan project (City Project No. 103807);
7. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the General Capital Projects Fund in the
amount of $50,000.00 by increasing estimated receipts and appropriations in the Butler Place Access-Dev Plan project (City Project No.
103807) and by decreasing estimated receipts and appropriations in the Transit Initiatives programmable project (City Project No. P00129)
by the same amount;
8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in
the amount of $161,730.00, from available funds, for the Butler Place Access-Dev Plan project (City Project No. 103807); and
9. Amend the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
The City of Fort Worth Transportation and Public Works Department along with the North Central Texas Council of Govemments (NCTCOG) seeks
to develop a transportation/land use coordination regulating plan that generally includes the former Butler Place Public Housing Complex, IM Terrell
Academy, and adjacent area. The study will not only provide transportation and land -use coordination strategies, but develop projects to enhance
access and mobility. The project outcomes outlined in the scope should further advance the City's urban village program and comply with
comprehensive planning goals.
The purpose of this Mayor and Council Communication (M&C) is to adopt a Resolution authorizing the City Manager to execute an Advance
Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT). The AFA details the responsibilities of both the City and TxDOT
in the development of the project. This M&C also adopts an appropriation ordinance to accept federal grant funds for the project. Additionally, this
M&C adopts an appropriation ordinance to increase the General Capital Projects Fund. Finally, this M&C recommends engaging AECOM as the
engineer to perform professional services for this project. The AECOM contract includes an additional $200k to study traffic circulation in areas of
Downtown adjacent to Butler Place. This additional scope is beyond the federal project scope covered in the TxDOT AFA and is locally funded. It is
included in the AECOM contract because it's interrelated to the Butler study scope. The project is expected to start in summer 2023 and be
completed by late 2024.
Appropriations for the Butler Housing project are as depicted below:
Fund llExisting
FundingllAdditional
Fundingll
Project Total l
31001 - Grants Capital Projects Federal Fund
$0.00
$2,500,000.00
$2,500,000.00
30100 - General Capital Projects P00020
$0.00
$95,000.00
$95,000.00
' Fund
34012 - 2007 CritCapProj - CO2013A
Existing FundingllAdditional
$0.00
Fundingll
$650,803.00
Project Total
$650,803.00
34009 - 2004 Bond - Go2013
$0.00
$80,720.00
$80,720.00
30100 -Transit Initiatives P00129
$0.00
$50,000.00
$50,000,00
30100 - General Capital Projects
$0.00
$161,730.00
$161,730.00
Project Total
$0.0011
$3,538,253.00
$3,538,253.00
The Request for Proposals (RFP) was issued on November 4, 2022 and was advertised in the Fort Worth Star -Telegram on November 7 and on
November 14, 2022, On December 1, 2022 the following response was received:
Ranking OrdegProposers
1 u�AECOM
AECOM was selected as the successful candidate based on the following criteria: previous experience, effective planning processes and
outcomes, project management/availability of consultant(s), work quality and references, and additional services, ideas, innovation or products.
The solicitation was widely distributed and the sole proposer was deemed responsive and qualified by the proposal evaluation committee.
MMIBE OFFICE - This is a federally funded project and a Disadvantaged Business Enterprise (DBE) goal of 8% was established by TxDOT.
AECOM TECHNICAL SERVICES, INC. is in compliance with the City's Business Equity Ordinance by committing to 8% MWBE participation on
this project. The City's MWBE goal on this project is 8%
Funding for this project was not included in the Fiscal Years 2023-2027 Capital Improvement Program (CIP) because the project and funding
sources were unknown at the time of its development. This action in this M&C will amend the Fiscal Years 2023-2027 Capital Improvement
Program as approved in connection with Ordinance 25773-09-2022.
Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects, 2007 CritCapProj-0O2013A, 2004 Bond -
Go2013 and Grants Capital Projects Federal Funds for the purpose of funding the Butler Place Access-Dev Plan project.
Approval of a recommendation 1 would adjust appropriations between a programmable project and convert the Butler Place Access-Dev Plan
project (City Project No. 103807) into a static capital project. This action is needed as future funding for Butler Place Access-Dev Plan project
(City Project No. 103807) is anticipated from other sources and the scope of this project differs from that of current programmable project.
The Butler Housing Project is located in COUNCIL DISTRICTS 8, 9 and 11.
The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project within the 2007 CritCapProj -
0O2013A, 2004 Bond - Go2013 and General Capital Projects Funds and available in the Transit Initiatives programmable project within the
General Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds
will be available in the Grants Capital Projects Federal, 2007 CritCapProj - CO2013A, 2004 Bond - Go2013 and General Capital Projects Funds
for the Butler Place Access - Dev Plan project to support the above recommendations and execution of the agreements. Prior to an expenditure
being incurred, the Transportation and Public Works Department has the responsibility of verifying the availability of funds.
Submitted for Cily Manager's Office by: William Johnson 5806
Originating Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662
Expedited