HomeMy WebLinkAboutOrdinance 26321-08-2023ORDINANCE NO. 26321-08-2023
AN ORDINANCE ADJUSTING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE PUBLIC EVENTS CAPITAL FUND, BY
INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
WRMC COLISEUM CONCOURSE AND LOBBY RENOVATION PROJECT
(CITY PROJECT NO. 104227) BY THE $6,243,649.73, AND BY DECREASING
ESTIMATED RECEIPTS AND APPROPRIATIONS FOR TEN (10) LISTED
PROJECTS BY A COMBINED TOTAL OF $6,743,063.00; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That the budget of the City of Fort Worth for Fiscal Year 2022-2023, as enacted by Ordinance 25773-
09-2022, as amended, is hereby further amended to make the following adjustments in the Public Events
Capital Fund: increasing estimated receipts and appropriations in the WRMC Coliseum Concourse and Lobby
Renovation project (City Project No. 104227) by $6,243,649.73, increasing receipts (but not appropriations)
in the unspecific project (City Project No. 499,413.27, and decreasing estimated receipts and appropriations
by a combined total of $6,743,063.00 in the following ten (10) projects:
WRMC Auditorium Roof Re Icmnt CPN 100238)
$ 625,978.08
Amon Carter Door Repair (CPN 101437)
$(263,548.00)
Justin Garage Ventilation S st CPN 102447
$ 146,256.00
WRMC Security Cameras (CPN 10251 1)
$(100,000.00)
WRMC Escalator Rip Replacement * (CPN 104044)
$(1,638,721.51
Portable Meeting Room Chairs* CPN 104369
$ 1,600,000.00
Coliseum Transformer Replace* (CPN 104371)
$(878,828.88)
WRMC Stall Panel Replacement* CPN 104397
$(740,294.15)
WRMC 2023 Facility Assessment* (CPN 104399)
$(349,436.38)
FWCC West Roof Repair* CPN 104994)
$ 400,000.00
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative
or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no
way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
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Denis C. McElroy
Assistant City Attorney
ADOPTED AND EFFECTIVE: August 8, 2023
CITY SECRETARY
Jannette S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0646
LOG NAME: 25PED/ARPACAPITALFUNDINGSWAP 104227
SUBJECT
(ALL) Find that the 2017A and 2017B Special Tax Revenue Bond Projects are Substantially Complete; Adopt Ordinances Adjusting
Appropriations in Certain Identified Funds for Public Events Capital Projects; and Amend the Fiscal Years 2023-2027 Capital Improvement
Program
RECOMMENDATION:
It is recommended that the City Council:
1. Determine that all bond projects associated with the 2017A and 2017B Special Tax Revenue Bonds are substantially complete and reprogram
residuals in the Venue Capital Project Fund to other eligible purposes at the venue;
2. Adopt the attached ordinance reallocating receipts and appropriations in the Venue Capital Project Fund by decreasing the Chiller Renovation
(Venue Project) project (City Project No. 101095) in the amount of $30,146.56 and the Tech Enhancements (Venue Project) project (City Project
No. 101096) in the amount of $530,203.71 and increasing the WRMC Coliseum Concourse and Lobby Renovation project (City Project
No. 104227) by the same total amount of $560,350.27; and
3. Adopt the attached ordinance reallocating estimated receipts and appropriations in the Public Events Capital Fund by decreasing
appropriations for ten (10) projects listed below for a combined total of $6,743,063.00, increasing the WRMC Coliseum Concourse and Lobby
Renovation project (City Project No. 104227) by $6,243,649.73, and increasing receipts but not appropriations in the Unspecified -All Funds
project (City Project No. UNSPEC) by $499,413.27; and
4. Adopt the attached ordinance reallocating appropriations in the Grants Capital Projects Federal Fund by:
WRMC Auditorium Roof Replcmnt (CPN 100238) $ 896,978.08
Amon Carter Door Repair (CPN 101437) $ 263,548.00
Richardson Bass System Upgrade (CPN 101740) $ 650,000.00
Justin Garage Ventilation Syst (CPN 102447) $ 146,256.00
WRMC Security Cameras (CPN 102511) $ 100,000.00
WRMC- Emergency Generator Enhan (CPN 102634) $ 150,000.00
WRMC Escalator Rip Replacement* (CPN 104044) $1,638,721.51
Portable Meeting Room Chairs* (CPN 104369) $1,600,000.00
Coliseum Transformer Replace* (CPN 104371) $ 878,828.88
WRMC Stall Panel Replacement* (CPN 104397) $ 801,231.15
WRMC 2023 Facility Assessment* (CPN 104399) $ 349,436.38
FWCC West Roof Repair* (CPN 104994) $ 400,000.00
5. Amend Fiscal Year 2023 Adopted Budget and Fiscal Years 2023-2027 Capital Improvement Program
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to swap funding sources among various Public Events capital projects
Approval of this M&C will take $7,875,000.00 in American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) that were
previously appropriated for use on the lobby and concourse renovations at the Will Rogers Memorial Center (WRMC) and move those dollars to
other Public Events capital projects. Dollars that were previously appropriated to those other capital projects and residual 2017A and 2017B
special tax revenue bond proceeds would in turn be allocated to the WRMC Coliseum Concourse and Lobby Renovation project.
Prior Actions
On September 27, 2022, the City Council appropriated $7,875,000.00 in ARPA SLFRF for capital projects at the Will Rogers Memorial Center
Coliseum (M&C 22-0789). The original plan had these ARPA funds divided between a renovation of the lobby and concourse ($1.925M) and the
replacement of air handling units ($5.95M) at the coliseum.
Due to rapid cost increases, it was quickly determined that doing both projects would be unfeasible. After soliciting feedback from the venue's
customers, staff proposed consolidating the entirety of the ARPA funding for the customer -facing improvements in the lobby and concourse, and
Council approved that reallocation on February 14, 2023 (M&C 23-0114). That M&C also allocated an additional $625,000.00 from the Public
Events Capital Fund to the project, bringing the WRMC Coliseum Concourse and Lobby Renovation project appropriation to a total project budget
of $8.5M.
Further Developments
Negotiations are currently underway to place the responsibility for the WRMC Coliseum Concourse and Lobby Renovation Project with Event
Facilities Fort Worth (EFFW), a not -for -profit organization that has historically partnered with the City on WRMC capital projects, like the renovation
of Cattle Barns 1&2 and the construction of the Tower Promenade. The goal of an agreement with EFFW would be to bring a higher level of
efficiency to WRMC capital projects, reflecting the City's commitment to maintaining and improving the WRMC complex. The use of Federal funds,
like ARPA, require a level of documentation and process that goes beyond the intent of the proposed agreement with EFFW. In an effort to
maximize the efficiency of the proposed private project management, staff recommends moving the ARPA dollars to City -managed projects and
taking the less -restricted funds that were previously appropriated to those projects and moving them to the WRMC Coliseum Concourse and
Lobby Renovation Project.
The budgeted appropriations for the other identified City -managed projects total $6,743,063.00. Staff proposes taking $6,243,649.73 of that
amount and allocating it to the WRMC Coliseum Concourse and Lobby Renovation project and the balance of $499,413.27 to receipts, but not
appropriations, in the unspecified project for future programming, appropriation, and use. The remaining need for the WRMC Coliseum
Concourse and Lobby Renovation project after this shift will be $1,631,350.27. Staff proposes augmenting that amount with $560.350.27 in
available residuals from the now -completed venue projects as detailed below.
With approval of the M&C and the attached ordinances as proposed, the remaining funds required for the WRMC Coliseum Concourse and Lobby
Renovation project would be $1,071,000.00, and those funds are requested as part of Public Events Department's proposed FY2024 capital
budget.
*NOTE — With the ARPA funds exceeding the previous appropriations for other existing projects, staff is proposing additional funding for four
projects - WRMC roof replacement, Richardson Bass sound system, WRMC emergency generator enhancement, and WRMC stall panel
replacement. Three of these projects (the roof, sound system, and the generator) were previously receiving an allocation of ARPA dollars; so,
these are additional grant funds. The stall panel replacement project and others listed with an asterisk (WRMC escalator replacement, meeting
room chairs, WRMC coliseum transformer, WRMC 2023 facility assessment and FWCC west roof) are receiving their first allocation of ARPA
funds via this M&C. The projects with revised amounts are noted in the chart below.
2017A and B Revenue Bonds (Venue Projects Funds
In 2014, the City Council designated the multipurpose arena at Harley and Gendy, its adjacent support facilities, and related infrastructure as a
venue. On June 6, 2017, M&C G-19020 approved the issuance and sale of 2017A and 2017B special tax revenue bonds that provided funding for
the arena and for improvements to adjacent support facilities throughout the campus of the Will Rogers Memorial Center, including $1,000,000.00
for the Chiller Renovation project, and $2,000,000.00 to the Technology Enhancements project. Those projects have now reached completion and
have a combined total of $560,350.27 in remaining residuals.
Because the entire WRMC campus is part of the venue, using these residuals for the WRMC Coliseum Concourse and Lobby Renovation project
would be consistent with the approved purposes for which the bonds were originally issued. In approving this M&C, the City Council would be
formally declaring all of the projects under the 2017A and 2017B bonds substantially complete and reprogramming the residuals in furtherance of
the WRMC Coliseum Concourse and Lobby Renovation Project.
Existing and Future Public Events Capital Project Funds:
The following existing capital projects are recommended for budget adjustments for the purpose of replacing ARPA funding in the WRMC
Coliseum Concourse and Lobby Renovation project:
Project
Number
Project_ Description
100238
WRMC Auditorium Roof Replcmnt
101437
Amon Carter Door Repair
101740
Richardson Bass System Upgrade 9
102447
Justin Garage Ventilation Syst 9
102511
WRMC Security Cameras 9
102634
WRMC- Emerency Generator Enhan
104044
WRMC ESCALATOR RIP REPLACEMENT*
104369
Portable Meeting Room Chairs* 9
104371
Coliseum Transformer Replace* 9
104397
WRMC Stall Panel Replacement* 9
104399
WRMC 2023 Facility Assessment* 9
104994
FWCC West Roof Repair*
104227
WRMC Coliseum Concourse and Lobby Renovation
UNSPEC Balance of PED Funds
PED Funds
Decrease:
Projects/ Bond/
FY 24 CIP
$ 625,978.08
$ 263,548.00
Subtotal $
101095 Chiller Reno. (Venue Project) $
101096 Tech Enhancements (Venue Project) $
146,256.00
100, 000.00
1,638,721.51
1,600,000.00
878,828.88
740,294.15
349,436.38
400, 000.00
6,743,063.00 $
30,146.56
530,203.71
*Projects newly designated as ARPA funded moving forward.
WRMC Coliseum Concourse and Lobby
Renovation Funding By Source
Venue Capital (30206) $ (560,350.27)
New Capital FY24 CIP/Replaced by ARPA $ (1,071,000.00)
Existing PE Capital (30205) $ (6,243,649.73)
$ (7,875,000.00)
PED Funds
Redistribution
ARPA Funds
Redistribution
$ 896,978.08
$ 263,54 V.00
$ 650,000.00
$ 146,256.00
$ 1010'000.00
$ 150,000.00
$ 1,638,721.51
$ 1,600,000.00
$ 878,828.88
$ 801,231.15
$ 349,436.38
$ 400,000.00
6,243,649.73
499,413.27
6,743,063.00 $ 7,875,000.00
Adoption of the attached ordinances adjusts appropriations between projects but does not increase total appropriations in any of the three funds.
Funding is available in the capital projects of the Public Events Capital Fund as approved in connection with Ordinance 25851-11-2022,
Ordinance 25528-05-2022, Ordinance 25528-05-2022, and Ordinance 25773-09-2022 Section 7. page 26 Capital Improvements, and available
in the Grants Cap Projects Federal Fund as approved in connection with Ordinances 25776-09-2022 and 25976-02-2023. New Capital is
proposed as included in the FY2024 CIP budget.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the specified capital projects within the Public Events Capital, Venue Capital
Project and Grants Cap Projects Federal Funds and upon approval of the above recommendations and adoption of the attached appropriation
ordinances, funds will be available in the Public Events Capital, Venue Capital Project and Grants Cap Projects Federal Funds for the specified
capital projects related to the funding swap. Prior to an expenditure being incurred, the Public Events Department has the responsibility of
verifying the availability of funds.
Submitted for City Manager's Office by: William Johnson 5806
Originating Business Unit Head:
Additional Information Contact:
Expedited
Michael Crum 2501
Keith Chisholm 2525