HomeMy WebLinkAboutContract 52796-R4DocuSign Envelope ID: 9545F03A-0539-4ABE-8C87-CF45E2411FE5
CSC No. 52796-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 26, 2023
Granicus, LLC
Attn: Legal Dept
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
Re: Contract Renewal Notice
Contract No. CSC No. 52796 (the "Contract')
Renewal Term No. 4: September 13, 2023 to September 12, 2024
The above referenced Contract with the City of Fort Worth expires on September 13, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.cov/departments/finance/nurchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID: 9545F03A-0539-4ABE-8C87-CF45E2411FE5
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Valee�ngton (Aug 8, 2023 14:32 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 8, 2023
Granicus, LLC:
igned by:By:F�oou,s
%`at&Aa9Name: ��t1'2'I�y
Title: Manager, Renewals
Date: 7/26/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0140
Approved: 2/28/2023
Form 1295: 2023-968076
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Aug 8, 2023 10:35 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review
Page 1 of 3
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
Fo H
REFERENCE **M&C 23- 04AUTHORIZE AMENDMENT
DATE: 2/28/2023 NO.: 0140 LOG NAME: CITY SECRETARY CONTRACT
OPENCITIES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment to City Secretary Contract Number 52796 with
Granicus, LLC to Add OpenCities Software Licenses, Professional Services, and Training
for a Total Amount of $193,904.00 for the First Year and $161,904.00 for Renewal Year
Options Two, Three, and Four
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 52796 with Granicus, LLC to add OpenCities software licenses, professional services,
and training for a total amount of $193,904.00 for the first year and $161,904.00 for renewal year
options two, three, and four.
DISCUSSION:
In August 2019, Mayor and Council Communication (M&C) 19-0001 authorized agreements with
OpenCities, Inc. for hosted content management system software, professional services, and training
in the amount of $168,904.00 for the first year, and subscription renewal fees of $103,904.00 annually
for years two and three.
The City of Fort Worth's Internet site has been hosted with Granicus, LLC (OpenCities) since 2019.
This amendment to the contract is to continue the hosting of the City of Fort Worth Internet site, as
well as migrate the City of Fort Worth's Intranet site (internal site) to the OpenCities platform. This will
allow employees to access the Intranet without having to be connected to the City of Fort Worth's
Network and for content to be entered once and shared between the Internet and Intranet. Also,
included in this amendment (1 St year only) will be the professional services from Granicus to assist
City of Fort Worth to set up a separate domain on the CFW Internet site for Police and to migrate their
content from their content system into the same system with the rest of the website.
This M&C requests authorization to add OpenCities software licenses, professional services, and
training to the current Granicus, LLC City Secretary Contract (CSC) No. 52796 which will enable the
City to:
Replace the current Intranet Website (used to provide information to City employees) with a robust
secure system that will allow employees to access the Intranet content without being on the City of
Fort Worth network. This project will clean up outdated content as well as implement a secure
login for employees to access the Intranet site via any device and web browser. Having this
Intranet on the same platform as the current Internet will allow sharing of content between the
sites as well as a one -stop location for employees to obtain information.
Create a subsite of the current Internet site for the Police Department website
(police.fortworthtexas.gov), bringing it into the OpenCities platform used for the City of Fort Worth
Internet. Currently the Police Department website functions under a City -developed application
and it is limited to those that can support it. Bringing the Police website under the OpenCities
platform will bring consistency to the City's public facing websites and reduce the need to support
the current in-house application.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 8/7/2023
M&C Review
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The one-time cost for the Intranet setup will be $30,000.00 with an annual recurring cost of
$50,000.00. The one-time cost for the Police Department subsite setup is $2,000.00 with an annual
recurring cost of $8,000.00.
The annual renewal cost for existing OpenCities Software as a Service License is $78,904.00 and for
existing OpenForms Enterprise License is $25,000.00. The total first year cost equals $193,904.00.
Upon City Council approval, this M&C authorizes the first year license, professional services, and
training cost not to exceed $193,904.00 and annual renewal fee of $161,904.00, with an anticipated 3
to 5 percent increase each year for renewal option years two, three, and four.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. The agreement may be renewed on an annual basis thereafter.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
Funding is budgeted in the Information Technology Solutions Department's ITS Capital Fund for the
purpose of funding the FY22 CPE Intranet project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 CPE Intranet project to support the approval of the
above recommendation and execution of the amendment to the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID I ID
Submitted for Citv Manaqer's Office bv:
Originatinci Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark Deboer (8598)
04AUTHORIZE AMENDMENT CITY SECRETARY CONTRACT OPENCITIES funds availabilitv.Ddf (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 8/7/2023
M&C Review
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DVIN Request for Waiver 1-3-2023.odf (CFW Internal)
FID Table Open Cities.xlsx (CFW Internal)
Form 1295 OoenCities M&C.gdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 8/7/2023