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Home My WebLink AboutContract 54724-R1CSC No. 54724-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 8, 2023 ADASTAFF Inc Attn: Sue Beets 702 Hunter Row Ct Mansfield, TX 76063 Re: Contract Renewal Notice Contract No. CSC No. 54724 (the "Contract") Renewal Term No. 1: September 2, 2023 to September 1, 2025 The above referenced Contract with the City of Fort Worth expires on September 1, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (2) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Javier Valencia Human Resources Manager 817-392-7778 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: performance and reporting requirements. Name: Jesica McEachern Title: Assistant City Manager �ar.•ie-� Ya�eycrr,� By: Javier Valencia (Aug 9, 2023 08:55 CDT) Name: Javier Valencia APPROVAL RECOMMENDED: Title: Human Resources Manager APPROVED AS TO FORM AND LEGALITY: By: 041&— Dianna M. Giordano (Aug 9, 2023 09:02 CDT) Name: Dianna Giordano uian� Title: Human Resources Director By: 4, -4 Upnz� Name: Jessika Williams ATTEST: ," OF F�Rt%o ' Title: Assistant City Attorney c to 00 o°° o* ° CONTRACT AUTHORIZATION: �EXASoQad °°�aa44 M&C: 20-0481, 22-0375 By: Date Approved: August 4, 2020, May 24, 2022 Name: Jannette Goodall Title: City Secretary ADASTAFF Inc. � By: 8 Name: Sue Beets Title: Regional Vice President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 8/8/23, 2:55 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, August 4, 2020 REFERENCE NO.: **M&C 20-0481 LOG NAME: 13P 20-0123 TEMPORARY STAFFING SERVICES HRD JPB SUBJECT: Authorize Execution of Non -Exclusive Agreements with Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, for Temporary Staffing Services in the Combined Annual Amount Up to $2,800,000.00, for a Three-year Initial Term with Option to Renew for One Additional Two Year Term at the City's Sole Discretion for All City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, for temporary staffing services in the combined annual amount up to $2,800,000.00, for a three-year initial term with option to renew for one additional two year term at the City's sole discretion for all city departments. DISCUSSION: The Human Resources Department (HRD) approached the Purchasing Division to secure non-exclusive agreements for temporary staffing services for all City departments. City Departments use this agreement to acquire staff on a temporary basis to work in conjunction with city staff. Temporary staff will fill positions primarily vacated by City employees until vacancies are filled or staffing is needed for any specific project requirements. General categories of temporary staffing positions include, professional, clerical or manual labor such as admins, accountants, analysts, assistants, buyers, laboratory personnel, technicians and other specialists. The length of assignments vary from a few weeks to several months. The current agreement expires on November 30, 2020. Staff determined it would be in the City's best interest to ensure it was getting the best overall services by going out to the market and giving all providers the opportunity to compete for the City's business by issuing a Request for Proposals (RFP). The RFP consisted of detailed job descriptions, detailing experience and education the selected candidates must possess and the obligations of the service providers. The RFP was advertised in the Fort Worth Star -Telegram every Wednesday from April 15, 2020 through May 27, 2020. Twenty-four vendors were solicited from the purchasing database; fifty- two responses were received. An evaluation team consisting of staff from the HRD and the Water Department evaluated proposals received. The evaluation team scored the proposals based on pre -defined factors. It is recommended that multiple agreements be awarded to ensure staff is provided in a timely manner. The evaluation team determined Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, provides the best overall solution for the temporary staffing services and recommended the City Council authorize the execution of non-exclusive agreements in the combined annual amount up to $2,800,000.00, for an initial three year period term with option to renew for one additional two year term at the City's sole discretion. No guarantee was made that a specific amount of services would be purchased. The departments acquire the service on an as -needed basis and availability of their budget. The department will request services according to cost and availability under these non-exclusive agreements. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. apps.cfwnet.org/ecouncii/printmc.asp?id=28050&print=true&DocType=Print 1 /2 8/8/23, 2:55 PM M&C - Council Agenda A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall continue for a term up to three years. The contract may be renewed for up to one successive two-year term at the City's option. This action does not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the participating departments' operating and capital project funds to support approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manager's Office by_ Jay Chapa (5804) Originating Department Head: Reginald Zeno (8517) Cynthia Garcia (8525) Additional Information Contact: John Padinjaravila Baby (2279) ATTACHMENTS 1. 20-0123 RFP Staffing Waiver Approved. PDF (CFW Internal) 2. FID Details for FY19 and 20 with PO Amonut Temp Staff.xlsx (Public) 3. Form 1295 5 Vendors.pdf (CFW Internal) 4. SAMs Report 6-28-2020 5 Vendors.pdf (CFW Internal) apps.cfwnet.org/ecouncii/printmc.asp?id=28050&print=true&DocType=Print 2/2 8/8/23, 2:58 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 24, 2022 REFERENCE NO.: **M&C 22-0375 LOG NAME: 13PAMEND TEMPORARY STAFFING SERVICES SUBJECT: (ALL) Authorize Amendment to the Non -Exclusive Master Services Agreements for Temporary Staffing Services with Ad -A -Staff Inc., BridgeWork Partners, LLC, P.I.E. Management LLC, and Smith Temporaries, Inc. dba CornerStone Staffing to Increase the Combined Annual Amount by $700,000.00 for a New Combined Annual Amount of Up to $3,500,000.00 for All City Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to the non-exclusive master services agreements for temporary staffing services with Ad -A -Staff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. dba CornerStone Staffing to increase the combined annual amount by $700,000.00 for a new combined annual amount of up to $3,500,000.00 for all City Departments. DISCUSSION: In October 2020, the City Council authorized non-exclusive master services agreements with Abacus Corporation, Ad -A -Staff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. dba CornerStone Staffing for ITB 20-0123, temporary staffing services for all City departments, for a combined annual amount up to $2,800,000.00. Because their pricing schedule pay rates were not meeting pay expectations and due to the limited number of positions they would service, the agreement with Abacus Corporation was terminated in 2021. In 2022, Human Resources (HR) reviewed department's needs for temporary staffing and the available temporary staffing contracts. HR determined that additional funding would be required due to department's increased usage over the past year. This increased usage is due to several factors, including the number of temporary staff needed to operate the City's Emergency Rental Assistance Program and also increased resignations and retirements citywide. An increase to these non-exclusive agreements would allow for departments to continue filling positions with temporary staff as needed. Staff recommends amending the agreements to increase the combined annual amount by $700,000.00 for a new combined annual amount of up to $3,500,000.00. There is a one-year initial term remaining with the option to renew for one additional two-year term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department Account Project Program ctivity Budget Reference # moun ID ID I 1 Year (Chartfield 2) r apps.cfwnet.org/ecouncii/printmc.asp?id=29927&print=true&DocType=Print 1/2 8/8/23, 2:58 PM M&C - Council Agenda FROM IFundI Department Accountl Project IProgramlActivityl Budget I Reference # Amount ID ID II Year (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manaqer's Office by: Reginald Zeno (8517) Anthony Rousseau (8338) Originating Department Head: Dianna Giordano (7783) Additional Information Contact: Heather Oakes (8354) ATTACHMENTS 1. 20-0123 Purchasina Goal Form-2021.pdf (CFW Internal) 2. Form 1295 4 Vendors.pdf (CFW Internal) apps.cfwnet.org/ecouncii/printmc.asp?id=29927&print=true&DocType=Print 2/2