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Home My WebLink AboutContract 56950-A4CSC No. 56950-A4 AMENDMENT NO.4 TO CITY OF FORT WORTH CONTRACT 56950 This Fourth Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Carahsoft Technology Corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on January 7, 2022 the Parties entered into City Secretary Contract 56950 to provide an implementation of Questica Budget software system ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to add Project Management for the Questica Budget system implementation in the amount of $24,225.00 NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add Exhibit F-4 to add Project Management for the Questica Budget system implementation in the amount of $24,225.00. Upon execution of this Fourth Amendment, the total amount of the contract will be $1,396,559.85. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 56950 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: xv By: Valerie Washi ngton n (Aug 8, 202310:20 CDT) Name: Valerie Washington Title: Assistant City Manager Date: Aug 8, 2023 APPROVAL RECOMMENDED: By: Name: Kevin Gunn Title: Director, IT Solutions Department 4.p044pnnn ATTEST: of FORr�yaa aF ° °0P0 o a d s QdGn nEaoSQbo By: Name: Jannette Goodall Title: City Secretary VENDOR: Carahsoft//Technology Corporation Name:Lorin rzywicki Title: Director Date: 7/15/2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: David Zellmer Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: �By: 5� Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21-0936 Approved: December 14, 2021 1295:2021-827940 ATTEST: By: Wa4WzPUa49Jf�- Name: Mandi Queen Title: Senior Account Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 56950 Page 2 of 2 Government Price Quotation Questica at Carahsoft t Questica 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 Where brilliant begins. PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM TO: Pamela Kacmarynski Business Process Manager City of Fort Worth 275 W 13th St 2nd Floor Fort Worth, TX 76102 USA EMAIL: pamela.kacmarynski@fortworthtexas.gov PHONE: (817) 392-8704 TERMS: DIR Contract No. DIR-TSO-4288 Expiration Date: February 21, 2025 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Texas VID#:1522189693700 Sales Tax May Apply LINE NO. PART NO. DESCRIPTION 1 QB-QB-PM-01-679-1 Questica Budget - Implementation Project Management —general bucket of 100hrs Invoiced Monthly Questica - QB-QB-PM-01 SUBTOTAL: FROM: Brittney Vance Questica at Carahsoft 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 carahsoft. EMAIL: Brittney.Vance@carahsoft.com PHONE: (571) 662-3094 FAX: (703) 871-8505 QUOTE NO: QUOTE DATE: QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: TOTAL QUOTE: QUOTE PRICE 39565862 07/11 /2023 09/20/2023 ESD $24,225.00 $24,225.00 QTY EXTENDED PRICE $242.25 TX DIR 100 $24,225.00 $24,225.00 TOTAL PRICE: $24,225.00 TOTAL QUOTE: $24,225.00 CONFIDENTIAL PAGE 1 of 2 QUOTE DATE: 07/11/2023 QUOTE NO: 39565862 Government Price Quotation Questica at Carahsoft �0 Questica Where brilliant begins. LINE NO. PART NO. Price Estimate - Time & Materials Terms: Invoiced Monthly Net 30. 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM DESCRIPTION QUOTE PRICE carahsoft. QTY EXTENDED PRICE *This is an estimate of the cost of services which may, on completion, be higher or lower than the estimate. Time and materials will be billed monthly as time is incurred at an hourly rate of $242.25 • Pricing valid through: 09/20/23 • Above pricing in US dollars • Applicable Taxes Extra • Professional Services Items: This is an estimate only. All work to be invoiced monthly on Time & Materials basis. Description: City of Fort Worth to purchase a bucket of 100hrs to be used towards general Project Management/Consulting for Questica Budget. The general bucket of hours will be used to help get up and running with the projections/forecasting functionality Limitations: Limitations include, but are not limited to, the following points: • Anything not explicitly mentioned in the above specification cannot be assumed as part of the work to be performed. CONFIDENTIAL QUOTE DATE: 07/11/2023 PAGE 2 of 2 QUOTE NO: 39565862 CITY COUNCIL AGENDA DATE: 12/14/2021 REFERENCE **M&C 21- LOG NAME: NO.: 0936 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWORm 03BUDGET SOFTWARE REPLACEMENT NO SUBJECT. (ALL) Authorize Execution of an Agreement with Carahsoft Technology Corporation, for the Purchase and Implementation of Questica Budget Software, Utilizing Texas Department of Information Resources Cooperative Contract DIR-TSO-4288 For An Amount Up to $1,346,189.00 for the First Year and Five Annual Renewals up to $305,135.00 For the Planning and Data Analytics Department and Adopt the Attached Appropriation Ordinances in the Amount of $1,346,189.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an agreement with Carahsoft Technology Corporation for procurement and implementation of Questica Budget, budgeting software, in an amount up to $1,346,189.00. 2. Adopt the attached appropriation ordinance to increase appropriations in the General Fund in the amount of $1,346,189.00, reducing from fund balance for the purpose of transferring to the ITS Capital Projects Fund; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the ITS Capital Projects Fund in the amount of $1,346,189.00, transferred from available funds in the General Fund, for the purpose of funding the ERP IT programmable project (City Project No. P00093). DISCUSSION: The Planning and Data Analytics Department (P&DA) is responsible for the development of the City's annual operating and capital budget. The current budget software is at end of life for support and requires replacement. P&DA engaged the Information Technology Solutions Department (ITS) to assist in a review of replacement software platform. After the Departments' review, staff recommends replacing the current on premise software with a software -as -a -solution platform from Questica, Inc. sold by Carahsoft Technology Corporation using the Texas Department of Information Resources (DIR) cooperative purchasing contract DIR-TSO- 4288. The new software will satisfy the City's needs and includes the operating budget function, capital budget function, budget book/reporting function, and citizen engagement function. By approving the execution of the agreement and adopting the appropriation ordinances, $1,346,189.00 will be transferred from the fund balance of the General Fund to the ITS Capital Projects Fund for the costs associated with the project. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS - In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire on February 21, 2025. If DIR-TSO-4288 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR- TSO-4288 is not extended but DIR executes a new cooperative contract with Carahsoft Technology Corporation and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM - Upon City Council's approval, this agreement will become effective and expire February 21, 2023 in accordance with the DIR contract. The agreement will renew on an annual basis thereafter. RENEWAL OPTIONS - This agreement may be renewed for up to five one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the General Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the ITS Capital Fund for the ERP IT project to support the approval of the above recommendations and execution of the agreement. Prior to an expenditure being incurred, the Planning & Data Analytics Department has the responsibility of verifying the availability of funds. W Fund Department Account Project Program Activity Budget Reference # I Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # I Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Fernando Costa (6122) Mark McAvoy (6222) 03 BUDGET SOFTWARE REPLACEMENT.docx (CFW Internal) 03BUDGET SOFTWARE REPLACEMENT 10100 A022(r2).docx (Public) 03BUDGET SOFTWARE REPLACEMENT 30112 A022(r3).docx (Public) 03BUDGET SOFTWARE REPLACEMENT FID TABLE.xlsx (CFW Internal) Form 1295 Certificate 2021-827940 sianed.pdf (CFW Internal)