HomeMy WebLinkAboutContract 57973-A1STATE OF TEXAS
COUNTY OF TARRANT
AMENDMENT NO. 1
Future City Hall Relocation
and Renovation
CITY SECRETARY CONTRACT NO. 57973-A1
WHEREAS, The City of Fort Worth and Linbeck Group, LLC of Texas, Inc. (Contractor)
made and entered into City Secretary Contract No. 57973 (The Contract) which
was authorized by the City Council by M&C 22-0399, the 24th day of May, 2022, for
City of Fort Worth's Future City Hall Relocation and Renovation Program; and
WHEREAS, further amendment is necessary to support contractors ability to deliver
against the additional scope of work for the council chambers facility, additional floors of
scope, federal 408 related items, and related costs; and
NOW THEREFORE, City and Contractor, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
Paragraph 7 of the contract is amended as follows:
"The agreed upon estimated construction budget amounts shall be a total of not -to -exceed
$137.076.188.00. These amounts include the City's General Contingency Allowance for use
by the OWNER only, Program Level Contingency for use by the CMAR only, and any
Allowance remaining at the end of construction will be retained by the OWNER.
This addition will cover, at minimum, the areas of scope listed in Attachment A"
OFFICIAL RECORD
City of Fort Worth, Texas
CITY SECRETARY
Construction Contract Amendment
Page 1 of 3 FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name: Dana Burghdoff, AICP
Title: Assistant City Manager
Date: Aug 21, 2023
Approval Recommended:
By: &-ow. 4
Name: Ricardo Salzar
Title: Interim Director, PMD
Attest:
By
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Name: Jannette Goodall
Title: City Secretary
Contractor:
Linbeck Group, LLC
By:
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Name: David M. Stuecker
Title: President &CEO
Date Aug 8, 2023
City of Fort Worth, Texas
Construction Contract Amendment
Page 3 of 3
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Name: Brian Glass
Title: AD, PMD
Approved as to Form and Legality:
By:
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&Ci: 23-0566
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth
Future City Hall Relocation and Renovation - Amendment No. 1
Attachment A
July 18, 2023
Current Anticipated Scope
City Council Chambers Addition:
Complete building addition and build out
Adjacent/code-required site improvements and lighting
Tower Renovation:
Terrace, Lobby and Mezzanine modifications to facilitate connection of new Chambers addition.
5th Floor
6th Floor
7th Floor
8th Floor
9th Floor
101h Floor (light refresh)
111h Floor (light refresh)
12th Floor
14th Floor
15th Floor (light Refresh)
20th Floor
Rehab of existing elevators
Selected restroom improvements
Overall Site:
Mass grading and restoration to meet Corps of Engineers/TRWD requirements
Document Packages Considered
Chambers Addition Documents:
C3 Roofing System IFC dated 10/17/2022
C3 Roofing System Revision #1 dated 1/17/23
C4 Long Lead Equipment dated 4/13/23
C5 Foundation IFC dated 11/10/2022
C5 Foundation Issue Revision #1 dated 12/05/2022
C5 Foundation Issue Revision #2 dated 1/6/2023
C5 Foundation Issue Revision #3 dated 1/27/23
C5 Foundation Issue Revision #4 dated 2/9/23
C5 Foundation Issue Revision #5 dated 3/1/23
C5 Foundation Issue RFI-C-0034 dated 4/12/23
C7 Existing Tree IFC dated 12/2/2022
C7 Existing Tree Revision #1 dated 2/8/23
C9 Superstructure Issue dated 3/20/23
C10 100% Construction Documents dated 5/26/23
Tower Renovation Documents:
Terrace, Lobby and Mezzanine (partial scope of CD Drawings dated 05/02/2023)
5t" Floor DID dated 02/06/2023
6t" Floor DID dated 02/06/2023
7th Floor CD dated 06/08/2023
8th Floor DID dated 12/15/2022
9th Floor DID dated 12/15/2022
12th Floor DID dated 12/15/2022
14th Floor CD dated 06/08/2023
20th Floor CD Revision 3 dated 6/15/2023
/5/23, 1:38 PM M& Review
Official site of the City of Fort Worth, Texas
FORT WORTI
CITY COUNCIL AGENDA
Create New From This M&C
REFERENCE M&C 23-0566 LOG NAME: 21 FUTURE CITY HALL
DATE: 6/27/2023 NO.: CMAR AMENDMENT #1
NOW PUBLIC NO
CODE: TYPE: CONSENT HEARING:
SUBJECT: (CD 9) Authorize Execution of Amendment No-1 to Construction Manager at Risk
Contract with Linbeck Group, LLC in the Amount Not to Exceed $50,000,000.00, for a
Total Contract Amount of $137,076,188.00, Including an Owner's Construction
Contingency Allowance, for the New Council hamber Building at Future City Hall and
Renovations to Future City Hall Building at 100 Energy Way. Authorize Execution of
Amendment No. 2 to the Professional Services Agreement for Architectual Design
Services with BOKA Powell, LLC for $447,819.00 for Additional Floodway and Council
Chambers Design Services at 100 Energy Way, for a Total Contract Amount of
$7,116,841.00
RECOMMENDATION:
It is recommended that the ity ouncil authorize execution of Amendment No. 1 to construction
manager at risk contract with Linbeck Group, LL in the amount not to exceed $50,000,000.00 for a
total contract value of $137,076,188.00 including an owner's construction contingency allowance, for
the new council chamber building at Future City Hall and renovations to Future City Hall Building at
100 Energy Way and authorize execution of Amendment No. 2 to the professional services agreement
for architectual design services with BOKA Powell, LLC for $447,819.00 for additional floodway and
council chambers design services at 100 Energy Way, for a total contract value of $7,116,841.00.
DISCUSSION:
The purpose of this Mayor and City Council Communications (M C) is to recommend that the ity
Council authorize execution of Amendment No. 1 to onstruction Manager at Risk (CMAR) contract
with Linbeck Group, LL in the amount not to exceed $50,000,000.00 including an owner's
construction contingency allowance for the new council chamber building at Future City Hall site and
renovations to Future ity Hall Building at 100 Energy Way. This contract will accomplish the planned
additional areas of scope, cover improvements required in accordance with the Federal 408 permitting
site changes, and accommodate for additional items of known construction work. This work will be
completed in phases. This allocation will go to the phases of the project remodeling additional floors
of the office tower, support construction of the expanded new council chambers, and provide additional
site improvements in accordance with the Federal 408 permit requirements. These phases will run
concurrent when possible. Other amendments may be required as additional work is defined.
This M&C also recommends that City Council authorize execution of Amendment No. 2 to the
Professional Services Agreement for Architecutal Design Services with BOKA Powell, LLC for an
amount of $447,819.00 for additional floodway and council chambers design services at 100 Energy
Way, for a new contract total of $7,116,841.00.
On December 15th, 2020, the City Council authorized the acquisition of the former Pier 1 building,
located at 100 Energy Way, for use as the future City Hall (M 20-0910).
On June 22nd, 2021, the ity ouncil authorize execution of Amendment No. 1 to the professional
services agreement with the Athenian Group, LL , for multi -year project management services
associated with the relocation of City Hall to 100 Energy Way (M C 21-0429). The Athenian Group,
LLC has conducted a detailed assessment of the departments and functions associated with the
relocation. They have provided a written program and illustrated diagrams to make recommendation
regarding what departments functions would move to and where they would be located at the Future
City Hall.
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On November 30th, 2021 via M&C 21-0903, the City Council authorized execution a professional
services agreement with the BOKA Powell, LLC, in the not to exceed amount of $5,460,279.00,
including reimbursable expenses, for design and construction administration services associated with
the relocation of City Hall to 100 Energy Way. This initial contract will accomplish the majority of design
work that has been affirmed so far, but amendments may be required as additional work is defined.
On December 2nd, 2021, the Athenian Group and the Property Management Department issued a
Request for Qualifications, to select Construction Manager at Risk (CMAR) team to provide
construction management and delivery of the construction required to build a new council chambers
building, remodel 100 Energy Way and make it suitable for use as Fort Worth's City Hall. Statements
of Qualifications (SOQs) were due January 6th, 2022. The City received 5 SOQs from qualified
construction manager at risk firms. The selection committee included representatives from the City
Manager's Office, the City Hall Steering Committee, Property Management Department, and the
Diversity and Inclusion Business Equity Office.
After reviewing the SOQs, the committee met on January 12th, 2022, to select 3 of the 5 firms for
interviews based on their rankings in a qualifying matrix. The interviews took place January 21st, 2022.
On the 12th of April 2022, the City administratively executed a contract for pre -construction services
for an amount totaling $98,500.00.00. On May 24th, 2022 via M&C 22-0399, the City Council
authorized execution of a CMAR construction contract with Linbeck Group, LLC in the amount of
$87,076,188.00 to be delivered in phases to address current construction costs and material lead
times.
On February 14th, 2023, the City Council voted to amend the contracts of Athenian Group and BOKA
Powell via M&C 23-0111, bringing the total contract amount for BOKA Powell to $6,669,022.00.
On April 11th, 2023 the City Council voted to add $50,000,000.00 in additional funding to the project
overall budget via M&C 23-0250.
The updated overall project costs are expected to be as described in table below:
PROJECT COST
Initial Building Purchase
Professional Services (Project Management, Design,
and Related)
CMAR Construction Contract (Including Owner's
Construction Contingency Allowance)
Administrative Costs (Staff Time, Additional ITS, AV,
Security, Building Infrastructure, Major Maintenance,
FF&E, and Moving Costs)
Project Contingency
TOTALS
$69,500,000.00
$13,286,866.00
$137,076,188.00
$3,575,946.00
$3,000,000.00
PROJECT TOTAL $226,439,000.00
This project is funded from a mix of funds, including Tax Note 2021 A, Tax Note 2021 B Taxable, Tax
Notes 2022, Certificates of Obligation 2023, ARPA, PEG, Operational. Available resources within the
General Fund will be used to provide interim financing until debt is issued. Once debt associated with
the project is sold, proceeds will reimburse the General Fund.
Funding is budgeted in the Property Management Department's Tax Note 2021 A & Certificate of
Obligation 2023 Funds for the purpose of funding the City Hall Move 100 Energy Way project, as
appopriated.
There are several operating and maintenance costs associated with the Future City Hall. These costs
will be better defined as the phases are designed, and the sale of annexes and other downtown
facilities are realized. The annual operating and maintenance cost will be presented to City Council at
a future date.
Waiver of Building Permit Fees - In accordance with the City Code of Ordinances, Part II, Chapter 7-
1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel
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on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the
work is for action under a contract that will be or has been approved by City Council with notes in the
contract packages stating the fee is waived."
DIVERSITY AND INCLUSION BUSINESS EQUITY OFFICE: Linbeck Group, LLC is in compliance
with the City's Business Equity Ordinance by committing to 30\% MWBE participation on this project.
The City's MWBE goal on this project is 30\%.
The Future City Hall is to be located in COUNCIL DISTRICT 9 but will benefit ALL COUNCIL
DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Certificate of Obligation 2023 & Tax Note 2021 A Funds for the City Hall Move
100 Energy Way project to support the approval of the above recommendation and execution of the
amendments to the contracts. Prior to any expenditure being incurred, the Property Management
Department has the responsibility of verifying the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # 7Amunt
ID ID Year Chartfield 2
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dana Burghdoff (8018)
Steve Cooke (5134)
Brian Glass (8088)
Tanyan Farley ((713) 839-5978)
1295 form signed.pdf (CFW Internal)
2023.05.17.Lin beck APCF Signed GV.pdf (CFW Internal)
21 FUTURE CITY HALL CMAR AMENDMENT #1 funds availability_.pdf (CFW Internal)
21FUTURE CITY HALL CMAR AMENDMENT #1 Updated FID.xlsx (CFW Internal)
APCF Committment Form BOKA 230518 GV.pdf (CFW Internal)
BOKA Powell SAMS Report.pdf (CFW Internal)
Linbeck 1295.pdf (CFW Internal)
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