HomeMy WebLinkAboutContract 49802-A1 (3)CSC No. 50005-A2
AMENDMENT No. 2
TO CITY SECRETARY CONTRACT No. 50005
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 50005, (the
CONTRACT) which was authorized by M&C C-28461 on the 7th day of November,
2017 in the amount of $525,000.00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1
in the amount of $157,325.00 authorized by M&C C-29070 on March 19,
2019; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
M-199 C-R Sanitary Sewer Main Parallel Interceptor; and
WHEREAS, it has become necessary to execute Amendment No. 2 to
the CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $287,175.00.
2.
Article II of the CONTRACT is amended to provide for an increase
in the fee to be paid to Engineer for all work and services performed
under the Contract, as amended, so that the total fee paid by the City
for all work and services shall be an amount of $969,500.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [M-199 C-R SS Parallel Interceptor]
Page 1 of 2 [CPN 100836]
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Dcrvra Buy"andoff
Dana Burghd off (Aug 2 , 202312:19 CDT)
Dana Burghdoff
Assistant City Manager
DATE: Aug 23, 2023
APPROVAL RECOMMENDED:
CGtnkovheY fAgdeY
Christopher Harder (Aug 18, 2023 16:02 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
RJN Group, c.
S�^
Daniel JaJkson, P.E.
Vice President
DATE: August 18, 2023
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
/,14� 4�� P.9.
alter N rwood, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
PA�
DB[ack (Aug 23, 2023 09:36 CDT)
Douglas W. Black
Senior Assistant City Attorney
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Jannette S. Goodall
City Secretary
M&C : 23-0655
Date: 08/8/23
Form 1295: 2023-1045982
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021
Page 2 of 2
[M-199 C-R SS Parallel Interceptor]
[CPN 100B36)
rj n group
Excellence through Ownership
July 27, 2023
Mr. Walter Norwood, P.E., Project Manager
City of Fort Worth Water Department
311 W. 10"' Street
Fort Worth, Texas 76102
RE: Contract Amendment No. 2
M-199C-R Sanitary Sewer Main Parallel Interceptor for West Fork Basin
City Secretary Contract No. 50005
City Project No. 100836, Contract No. C-28461
Mr. Norwood:
www.rin.com
Please find attached Contract Amendment No. 2 to the M-199C-R Sanitary Sewer Parallel
Interceptor for West Fork Basin Project. This amendment request addresses a number of items
falling under the following list of Project Tasks and Subtasks noted below:
Task 1 Project Management ($33,125.00) addresses:
a. City requested weekly/bi-weekly on-line meetings from 2021 (which are
continuing); splitting the project into 2 Parts (designs, schedules and mandated
reporting) to facilitate progress on this project which has been significantly
impacted by a half dozen rejected development projects for a 30 plus acre track
Town of Westworth Village's (WWV) development project and restrictions for
locating the new replacement pipeline within the TRWD property and USACE
federal project area.
2. Task 2 Conceptual Design ($37,220.00) addresses:
a. Development and evaluations of alternate Burton Hill alignment and various
sump pipeline alignment alternatives (east and west of ponds) directed by PM.
b. Preparation for executive FWWD staff special briefing with WWV Officials to
discuss the recommended M-199 CR pipeline alignments asnd project design
status. The results of this meeting included revisiting the Burton Hill alignment
due to possible WL rehabilitation needs and directive to meet with WW Village
officials.
c. Preparation for special meeting with WWV Officials to discuss the pending M-
199 CR pipeline alignments, and specifically regarding using Burton Hill which
was rejected. Developed and evaluated a new conceptual route from Pumphrey
Road to Roaring Springs to Dennis Ave to avoid most of WWV, resulting from
feedback we received from the WWV coordination meeting and as directed by
FW staff.
d. Developed revised levee/sump area cross sections and 30% design drawings for
the selected West Sump Alignment.
e. Developed and evaluated supplemental pipeline alignment routes through the
Kite development properties at the direction of staff. This pipeline alignment
coordination work continued through 5 different local development plans of the
rj n group
Excellence through Ownership
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Kite properties since 2021 and which still has not been settled; Efforts included
splitting the project into 2 Parts to try to facilitate project progress due to
development project induced and other alignment related project delays; and
Includes various pipeline adjustments to minimize ROW needs and to facilitate
easement acquisitions, based on a pre -permit application field meeting held with
TRWD. (Note that this meetin-a led to extensive preliminary desizn alignment
modifications for the proposed pipeline portions located within the USACE federal
proiect area and TRWD controlled properties).
f. Additionally, this TRWD meeting formally identified supplemental design scope
of work requirements under this relief project which specifically addresses the
formal decommissioning of the existing 36-in M-199 CR pipeline located along
and under the existing federal West Fork Trinity levee structures within our
project limits, thus becoming a capacity driven replacement project that was
beyond the original scope of work of this contract. We were also directed to
modify the pipeline design alignment to avoid all temporary filling of the existing
wet sump (ponds) or shoreline vegetation removal. Numerous items discussed
above and also presented in this amendment request under subsequent Tasks
listed below are related to supplemental scopes of work, including additional
work for alignment modification, structural shoring along the we ponds, formal
easement document modifications and expanded Section 408 project permit
efforts.
3. Task 3 Preliminary Design ($62,985.00) addresses:
a. TRWD/WWV driven pipeline design realignment requests and modifications,
including resolving grade conflicts with the proposed upsized WWV storm water
outfall pipe and structures coming from City Hall, avoiding existing regional trail
impacts and addressing the structural shoring design of this pipeline along the
wet ponds to avoid discharge and vegetative impacts to those ponds.
b. The formal decommissioning of the existing 36-in M-199 CR sanitary sewer
pipeline located along and under the existing federal West Fork Trinity levee
structures within our project limits.
c. Development and coordination of portions of proposed alignment alternatives
under Part 1 working closely with private property interests for the new
Klinedinst Family's Compound, resulting in several iterations of proposed
pipeline alignments and easement layouts/modifications; the production of
exhibits, conducting several coordination meetings which appear to positively
impact preliminary easement negotiations with that property owner.
d. Supplemental design work for the preparation of Preliminary Design Drawings &
Specifications For Part l/Part 2 to address local 8" sanitary sewer design and
service reroutes from the old M-199 C and M-199CR pipelines in Skye Acres;
street rebuild of Skye Acres and coordination WWV staff (and consultants) on
upstream property service impacted by the new interceptor, including the shift
west for the new POE #9 location (Redbird Ln), and the abandonment of the
existing 8-inch WW Village SS in the TRWD property; plus the eizisting
waterline replacement in Skye Acres. RJN will assist with the SS service
planning efforts by WW Village, as necessary. Should additional local sanitary
sewer or water lines need to be designed due to this project, those would require
additional definition of scope and more funding.
rjngroup
Excellence through Ownership
www.rin.com
e. Additional funding for geotechnical planning, RJN constructability and QA/QC
reviews of supplemental scope of work and directed design modifications, and
formal design review meetings with the City.
4. Task 4 Final Design ($11,710.00) addresses:
a. Supplemental design work authorized noted above to complete plans and
specifications for 90 and 100% project submittals to the City.
5. Task 7 ROW/Easement Services ($38,570.00) addresses:
a. Preparation and Submittals of extra PSSE's and TCE's due to shifting pipeline
alignments of the M-199 CR interceptor across the USACE/TRWD properties
and other private properties, including: FWISD, Klinedinst, Thompson, Kite,
Tichnor, and Lawrence; above original budgeted amounts. It also addresses the
reassessment of all remaining easement documents needed, twenty-six (26) more
above the original 20 are needed and includes the subcnotractor's price increase.
This item also addresses production and tracking of Right -of -Way Strip Map(s)
& parcel tables for both project parts.
Task 8 Survey Services ($24,730.00) addresses:
a. Preparation and Submittals of extra PSSE's and TCE's due to shifting pipeline
alignments of the M-199 CR interceptor across the USACE/TRWD properties
and other private properties, including: FWISD, Klinedinst, Thompson, Kite,
Tichnor, and Lawrence; above original budgeted amounts. It also addresses the
reassessment of all remaining easement documents needed, twenty-six (26) more
above the original 20 are needed and includes the subcontractor's price increases.
This item also addresses production and tracking of Right -of -Way Strip Map(s)
& parcel tables for both project parts.
b. Supplemental design surveying for new relief pipeline alignments and other
design plan modifications as directed and the additional SS replacement,
rehabilitation or decommissioning design footage authorized. This also
addresses supplement survey for ingress/egress access between Oak Forest & the
levee on the south end of the project. It also addresses supplemental surveying
for new sanitary sewer service re-routes of 16 properties off Skye Acres,
capturing primarily only the Finished Floors of existing residential structures.
c. Temporary Right of Entry submittal documents preparation requested associated
with the sanitary sewer service re-routes.
Task 9 Permitting ($41,578.00) addresses:
a. Preparation of supplemental SWPPP documentation for working around sumps,
Farmers Branch Creek and Airfield Falls.
b. Supplemental Services for TxDOT Permitting (crossing and encroachments) at
Skye Acres and for the Construction traffic impacts due to all the work in Skye
Acres for W&S replacements. It also includes the SS interceptor and street
reconstruction (coordination and additional permits as necessary) for long term
traffic control of construction entrances and exits off M-183 here and in other
ingress/egress sites that emerge in the sequencing of the work by the Contractor.
rj n group www.rjn.com
Excellence through Ownership
c. Joint Reserve Naval Air Station - Carswell ingress/egress coordination to address
phased construction and Streams & Valleys Coordination of Part 1 (pre -
permitting and pre -construction) through TRWD.
d. USACE Section 408 Permit Application for entire project; Includes ESA and
Cultural Resources Study (CRS) and TX Historic Commission (THC)
notification; and site specific SWPPP details for working around sumps, levee
and river). Includes subcontractor funding leading Section 408 permit
application process & CRS desktop study and letter report. No field exploration
efforts are included at this time and may be required by the USACE under this
Section 408 permit request, requiring additionally funding.
e. USACE Section NWP 12 Permitting associated with the Farmers Branch Creek
Crossing. This includes site specific SWPPP development for working around
the natural water waterfall (Airfield Falls) on Farmers Branch Creek to be
submitted with the NWP 12 application.
8. Task 10 City Directed Service ($30,020.00) addresses:
a. Emergency funding to support the FWWD's coordination efforts with the TPW
(Stormwater) HROM Program, addressing water and sanitary sewer relocation
conceptual planning and basic technical support to the FWWD for several
priority flood prone locations under design by TPW consultants and site specific
design services for up to two (2) stormwater (HROM) project locations.
Continued detailed design services are needed for several locations and require
additional funding to address.
Under this Amendment No. 2 request, RJN has integrated the costs noted above in the
amendment item summaries provided into a single LOE fee request for this amendment (see
attached spreadsheet) which is summarized by project task costs are shown in the summary cost
table below:
Task No. I Description
Task 1- Project Management:
1.2.4.1/ Schedule/Reporting Updates for
1.2.5.1/ Parts 1 & 2 & Supplemental
1.2.7.1 Project Meetings (45)
Task 2 - Conceptual Design (30%):
2.3.1/ Develop/Analyze Supplemental
2.3.2/ Alignments and 30% Conceptual
2.3.3/ Design plans
2.5.1/2.7
Hrs I Labor ($) Expenses Total Costs
M M
152 $ 33,145.00 $ 0.00 $ 33,145.00
179 $ 37,220.00 $ 0.00 $ 37,220.00
r i n group
JL
Excellence through Ownership
Task 3 - Preliminary Design (60%):
3.1.1/1.A 60% Prelim. Design of
3.1.2/ Authorized Supplemental Scope
3.2.1/3.3 of Work & Various Redesigns,
3.4/3.7 including Reviews
3.8/3.10
Task 4 - Final Design (90%):
4.1.1 90% Prelim. Design of
Authorized Supplemental Scope
of Work & Various Redesigns,
Task 7 - ROW/Easement Services:
7.2 IPreparation of Revised and new
Supplemental Easements (26)
Task 8 - Survey:
8.1/8.1.A Supplemental Topographic
8.2 Survey for new design services;
16 service line re-routes and
project ingress/egress
Task 9 - Permitting:
9.1/9.3 SWPPP Preparation for Permits,
9.5.1/9.5.2 including Ingress/Egress;
TXDOT Permits for Hwy183;
Streams and Valleys
Coordination: Section 408 &
NWP12
Task 10 — City Direct Services:
10.3.A HROM Technical Support and
Selective Utility Relocation
Design Services
www.rin.com
269 $ 56,885.00 $ 6,050.00 $ 62,985.00
56 $ 11,710.00 $ 0.00 $ 11,710.00
22 1 $ 4,570.00 1 $ 34,000.00 1 $ 38,570.00
41.5 $ 8,305.00 $ 16,425.00 $ 24,730.00
126 $ 25,360.00 $ 16,218.00 $ 41,578.00
151 $ 29,840.00 $ 180.00 $ 30,020.00
SUBTOTAL: 996.5 $ 207,035.00 $ 72,923.00 $ 279,958.00
10% Sub $ 7,217.00
Markup
TOTAL: $ 287,175.00
For this amendment, a ten percent (10%) MBE goal was assigned by the City and it will be met
through an additional $28,865.00 of subcontracting through Gorrondona and Associates for
supplemental survey and easement preparation services.
Contract Amendment No. 2 represents approximately a forty-two percent (42.09%) increase in
the total contract value of this project. Therefore, we are requesting Contract Amendment No. 2
,n
rj n g ruup
Excellence through Ownership
www.rin.com
to the M-199C-R Sanitary Sewer Parallel Interceptor for West Fork Basin in the amount of
$287,175.00.
For your convenience, a summary of the total project fees are as follows:
Contract Item
Original Contract Amount
Amendment No. 1
Amendment No. 2
Amended Contract Value
$ 525,000.00
$ 157,324.50
$ 287,175.00
$ 969,499.50
Please do not hesitate to contact us should you have questions or need any additional background
information concerning this matter. Thank you for your time and consideration.
Sincerely,
4"tZ Z'44�
Chris Brooks, P.E.,
Senior Project Manager
RJN-18319300
CC: Tony Sholola, P.E., FWWD, City of Fort Worth
Daniel Jackson, P.E., Vice President, RJN Group
Mark Hinton, P.E., Principal Project Engineer, RJN Group
Level of Effort Spreadsheet
TASKIHOUR BREAKDOWN
Design Services for
M-199C-R Parallel Interceptor For West Fork Basin Amendment No. 2
City Project No. 100836
(
Por Ihours
Ezoe
5F
Task No. Task Description Project
Sr Project
project Mgr
Project
CADD/GPI
Admin
Dam
Field Manager
Field
Field
Total Labor
Subconsultant
Total Expense
Task Sub Total
Director
Mana er
En meer
S
Anal st
Supervisor
Technician
Cost
Travel
Reproduction
Cost
$265
$240
s19s
$160
$150
$115
$132
$951
S75
Ra $380
MWBE I Non-MWBE
61
13
48
0
30
0
0
0
0
$33,145
$0
$0
s0
s0
$0
$W,145
1.0 Project Management 0
s0
$0
$0
1.1 Managing the Team
1.2 Communications and Reporting
s0
So
$0
1.2.1 Pre -Design Coordination Meeting
s0
so
s0
1.2.4.1
Baseline Schedule M.,I. bons to Create Specific Part 1 8 2 Project Schedules
5
1
8
0
$3,125
$0
$3,125
1.2.5
Prepare Monthly Progress Reports with Schedule
$0
so
so
1.2.5.1
Supplemental Costs: MBE and Progress Reports & Schedule Updates for Parts 1
16
12
24
s10,180
$0
$10,180
& 2 thm Dec 2024 (addressing 24 months)
1.2.6
Prepare Monthly MBE/SBE Reports
so
so
so
1.2.7
Monthly Progress Update Meetings/ Misc. Meetings
Progress Update & Supplemental Meetings (Prior & future on-line meetings
1.2.7.1
scheduled -based on an Avg of 2 meetings per month (45 total) from Mar 2021-
40
12
28
6
S19,840
$0
$19.840
0cc 2024)
2.0
Conceptual Design (30-Percent)
0
60
11
40
68
0
0
0
0
0
$37,220
$0
$0
$0
$0
$0
$37,220
SO
so
so
2.1
I Data Collection(CCTV)-
2.3
Route Analysis & Conceptual Design Exhibits (Original PDR)
Sol
Sol
so
2018.2020 (1) Various route alignment reassessments and analyses of the RJN
recommended Burton Hill route, as directed by PM during 2018. This including
critical conceptual PP sheet preparation revisiting/comparing recommended
trenchless construction methods to avoid pavement impacts vs a 1/2 pavement
open cut concept plan (2) Refine Supplemental Pipeline Alignment Routes as
Directed by PM, including summarizing detailed Alignment Analyses, Exhibits and
Conceptual PI —Profile Plans Developed for FV1WD Director and Asst Dlrectror
and engineering staff presented in Feb 2021. (Reassessed Burton Hill route(s);
2.3.1
modified West Sump route into WWV properties and assessed the feasibility of an
0 16 3 14 16
0
0
0
0
0
$10,250
...
East Sump encroachment alignment - including production of Levee cross -sections
Structural Envelope Impact Analyses for pre -permitting justifics Irons) - RESULTS OF
MEETING - RJN was directed to examine making the Button Hill alignment work (find
a path through the IGte site) - avoid trenchless, anticipate addressing old COF W 12" CI
waterline in that street. plus use the existing M-207A alignment from oudall to Burton
Hill. Item 232 below addresses the LOE associated with those Rem and other
ahematives arsing from a presentation meeting set BY FTW and conducted by
RJN withW W Village & FW WD officials
Develop Supplemental Routes After Feb 2021 City Meeting: Revisit Burton HIII NE
route options, including 12" WL replacement and expanded scope for M-207A
replacementlrehab; Evaluate NWestem alignment(s) to Burton Hill Route Alignment
Analyses resulting from Feb 2021 City Project Review Mtg. This iMormation and the
2.3.2
West Sump Alignment was presented to WW Village Officials in March 2021. WW
0 14 3 14 12
0
0
0
0
0
$9,080
.:.,.:...
Village rejectedall internal pipeline routes leaving the West Sump Route and
another WWV recommended western alignment from the W199 CR crossing at
Pumphrey Drive, south to Roaring Springs and east along Dennis Ave to Oak
Forest that was developed and presented to the COFW in another formal meeting
resulting in the singular pursuit of the West Sump Alignmement.
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.092012, MODIFIED August 23, 2017
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
M-199C-R Parallel Interceptor For West Fork Basin Amendment No. 2
cy7* Prq*ect No. 100836
r ours r—ps.
Task Description Project Sr Project Project CADD/ I Data Field Field Total Labor Total Expense
No. I Project Mgrl Atlmin _ Field Manager I Subconsultant p Task Sub Total
Director Manager Engineer S AnalYst Supervisor Technician_ Cost Travel Reproduction Cost
Kate $380 $265
Develop Supplemental Alignment Plans / Profile plans for Parts 1 and Part 2 of
repeated Conceptual through Preliminary Plan deliverables for numerous pipeline
route modifications through: the Kite Property (addressing now a Sth different
development plan over the last 18 months, to date); This effort also included
addressing multiple pipeline routes revisions on the FWISD, Tichnor, D. Ferguson 0 22
and TRWD properties, as well. Lastly, this effort also included conceptual to 30%
design plans development of the existing lower and of the 36" SS decomissioning by
flow diversion into the new interceptornorth of White the
Rd - Defining
multiple versions of project limits to Part 1 and associated pipe diversion
configurations)
Design Technical Memorandum (Original PDR)
30% Design Drawings for Selected Route
Supplemental 30% Design Drawings for Selected Route (west sumps), including 6
updating levee/sump cross -sections for that specific route
24
01 0
$11.560
4 16
s0
0
S51410
$0
$0
s0
$0
$0
$5,410
I
I Sol
I
I
I
I SO
so
2.7
Construction Estimate Updated per new selected route
2
2
$920
so
$920
2.8
2.9
Project Update Meetings (1 additional and she meeting)
Design Submittal Review Meeting
SO
Sol
so
so
s0
so
3.0
Preliminary Design (60 Percent)
10
63
34
66
96
0
0
0
0
0
$56,8851
$0
$6,000
$100
$0
$6,100
$62,985
3.1 Preliminary Design Drawings (Includes structural engineering sub work)
Preliminary Design Drawings and Specifications for structural engineering costs
assisting RJN with sheet piling shoring and decommision pipe grouting access
designs. This also addresses RJN's redesign of Part 1 retlecting the pipe
31 1 realignment designs requested by TRWD to avoid manholes in existing trail and
the protection oft I including the need for special shoring
along the wet ponds and pipeline access shaft designs along the approxineately i
7850 LF of 36", and 150 LF 30" and 15OLF of 24- M-199CR pipelines in the existing -_
levee
Supplemental 60% Design Drawings addressing the Redesign of Part 1 reflecting
3.1.1A the pipe realignment designs requested by Klinedinst avoiding proposed private
property improvemerrts for his family compound
Supplemental Work: Prep aralion of Preliminary Design Drawugs S
Speeiueauons For Part i/Part 2 to address local 8" sanitary seweresi dgn and 116
min) scmcc reroutes from the old M-199 C and M-19SCR pipelines; streel rdbltiltl
of Skye Acres and coord—t— W W Village staff on upstream property senibe
3.1.2 impacted by the new mtemoptor, including the shift west for the new POE go
lowuon (Redbird Ln), and the abandonment of the esistmg 8-inch W W Village $5
in the TRWD property. RJN will assist with die service planting efforts by WW
ag 32 Geotechnical Investigations
Supplemental Geotechnical Investigations beyond original budget of 12 sites to
18 per Attachment A. plus 4 extra bores 3 depth for pipeline along ponds and
32.1 decommissioning work along levee), including access permit development with
TRWD. L I I Geotech services planning - It was
decided to make the 12 bores i project limits
it 14 3 12 18
101 1
24 24 3&
$0 So
SO $6,000 $50 1 S6.050 Sl6,000
Sol Sol Sol I so, S4,720
$29,4401 $01 Sol $501 $01 $501 S29,490
$0 $0
SO $3,135
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.092012, MODIFIED August 23, 2017 2 of 5
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
M-199C-R Parallel Interceptor For West Fork Basin Amendment No. 2
Cjjy Project No. 100836
Labor(hours
Expense
Task No.
Task Description
W
Project
i j
Sr Project
j
Project Mgr
Project CADD/GI
j I Admin
Data
Field Manager
Field
I
Field
Total Labor
Subconsultant
Total Ex ense
p
Task Sub Total
Dire�Q
Manaae
Enaineer S
Analyst,
$aDCN<
Technician
Cost
Travel
Reproduction
Cost
Rate
$3 ]
$1��
$240
$195 $160 $150
SW�
$132
J�Pi
575
MWBE I Non-MWBE
3.3
Constructtbility & CA/QC Reviews (supplemental costs) for new expanded Part 1
6
$2,280
s0
$2,280
& Z designs)
3.4
Public Meeting (2 held) - Cost recovery for the extra one held
Ublity Clearance
2
2
1
S1,170
SO
S1,170
3.5
$0
SO
so
3.6
Traffic Control Plan
s0
s0
so
3.7
Sh#W\`v;rwnlal Cil., LIP updates OPCC's-20u""!-23 (uccwrred U times May & Sept
3
0
4
S1.575
s0
$1,575
22, Feb 23; cost recovery
3.8
DAlOC - new round for Prelim (PS%) pear to Permit submittal
2
1
2
S1,505
$0
51,505
3.9
Project Update Meetings (2 assumed)
so
$0
$0
3.10
Design Submittal Review Meeting with City Staff - new for modified Part 1 and 2 plans
4
2
6
2
$3,030
$0
$3,030
(75%)
4.0
Final Design
1
16
2
20
16
1
0
0
0
0
$11,710
So
$0
$0
$0
$0
$11,710
4.1
Final Draft (90%) Construction Plans and Specifications
so
$0
SO
d 1 1
Extra Scope of work Design Services for 90%& 100% Plans and Specs
1
16
2
20
16
1
$11.710
$0
$11,710
Preparation for expanded design services (for a single set of plans and specs)
4.2
Final (100%) Plans and Specifications
$0
$0
so
4.3
Final (100%) Plans & Specifications (subs)
I I l
I Sol
l $0
so
4.4
CA/QC
I I I
I Sol
I Sol
so
4.5
lConstruction Estimates (90% and 100%)
I I I
I Sol
II
Sol
so
4.6
Project Update Meetings (1 assumed)
l l l l
l Sol
I
I Sol
so
4.7
Design Submittal Review Meeting
l l
l
l Sol
I
I Sol
s0
5.0
Bid Phase (Two Bids now -Supplemental Costs)
0
0
0
0
0
0
0
0
0
0
so
$0
$0
s0
SO
SO
SO
5.1.1
Sell Contract Documents and Maintain Plan Holders List
I $0
SO $0
5.1.3 lAttend
Pre -bid Conference I
l
l l
l
l
I Sol
I
I Sol $0
5.1.4 lAttend
Bid Opening l
l
l
l
I Sol
I Sol $0
5.1.5 ITabulate
Bids and Recommend Award
l
l
l
l I
Sol
I Sol so
Issue Conformed Contract Documents (Supplemental Work due to increased
5.1.6
Scope) - portion of reproduction costs moved from Task 62 to 5.1.6 & all
0
0
0 0
$0
$0 so so
removed from Scope per City PM -To be addressed during the Construction
Phase Services contract amendment
6.0
Construction Phase Services
0
0
0
Ill
0
0
0
0
0
0
so
SO
$0
$0
$0
SO
$0
6.1.1
Attend Preconstmcbon Conference
SO
I
I
$0
SO
$0
6.1.2
Attend Public Meeting (Preconsimction)
SO
SO
SD
so
6.1.3
Project Site Visits - supplemental amount due to increased scope
0
0
C
$0
s0
so
s0
6.1.4
Supplemental Submittal Reviews due to Increased Scope
0
0
0
$0
s0
$0
6.1.5
Supplemental Request for Information processing
0
0
0
so
$0
SO
6.1.6
Final Walk Through and Punch List - Supplemental effort
0
0
0
$0
s0
so
SO
6.2
Record Drawings (Supplemental Costs for Parts 1 & 2 - due to expanded scope of work)
0
0
0
C
0
so
$0
SO
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.09.2012, MODIFIED August 23, 2017 3 of 5
Level of Effort Spreadsheet
TASKIHOUR BREAKDOWN
Design Services for
M-199C-R Parallel Interceptor For West Fork Basin Amendment No. 2
2VProtect No. 100836
or(hours Expense
Task Description preject Sr Project Project CADD/GI Data Field Field Total Labor Total Ex nse
No. P r I I Pro/ect M" I I Admin I Field Manager I Subconsultant I Task Sub Total
Di—o ManayRr E eer S Analy Supervisor Technician Cost Travel Reproduction Cost
Ratel $380, 52651 $240I V95i $160I $15tl 511� $132 595 575 MWBE I Non-MWBE
7.0
ROW/Easement Services
0
10 0
0
12
0
0
0
0
0
$4,5701 $12,500
$21,500
s0
$0
$34,000
$38,570
7.1
Right -of -Way Research
$0
$0
s0
PSSE & TCE Preparation and Submittals (clams adddressing the shifting
alignments of the pipeline across USACenRWD and private properties (Kite,
KlinedinY. Ttlompson, Lawmme) above original budgeted amounts) - plus
72
addressing the reassessment of a0 remaining easement, documents needed - 26
10
0
0
12
$4,570 $12,500
$21.500
$34.000
$38,570
more above the original 20 are needed and includes sub's price increase. Item
alsoaddresses production of Rightof-Way Strip Mapls) 8 parcel tables for both
to is
8.0
Survey
0
10
3
11
16.5
1
0
0
0
0
58,305
516,365
$0
$60
s0
$16.425 $24.7301
Design Survey (supplemental surveying for new alignments addressed and the
8.1
design plan modifications resulting/additional SS design footage authorized,
7
1
4
12
54,795
S1d,223
$30
including the decomissioning of the existing 36", plus the southern endtl
ingross/egress access between Oak Forest d the levee)
Supplemental surveying for new sanitary sewer service reroutes of 16 properties
8.1.A
off Skyc Acros - Captures primarily Finished Floors only of existing residential
0
2
1
3
4
$1,995
$2,142
so
Z_. 14_ - ,.�7
structures
Temporary Right of Entry Submittal REQUESTS (TRWD for Subcontracting work
8.2
and TCE's for service re-route documents-16 lots minimum- development of
1
1
4
0.5
1
$1,515
S30
$30 $.,545
detailed re-route exhibits for property owner and insertion in the plans
&,
Subwdace4Jtili4y�nginxring{SUE}-supplementaLwwkto-doalblSkye-Acres-duHo
she.tre—trs bon
0 0 0 0
0 s0
s0
SO
Utility Engineering (SUE) - Possibly reprograming S5000 from existing
8 4 ISubsurface
SUE Sub budget if needed, to offset extra survey or HROM design services costs.
I I
$0
50 50
SO
Note: we a fee commibrnentt reduction for Rios to the MWWBE
office at this time
9.0
Permitting
1
1 27
11
39
38
10
0
0
0
0
525,360
$0
$15,750
5168
$300
s16,218
541,578
91
SWPPP -supplemental documentation for working around sumps, Partners
2
E
8
4
54,715
$01
54,715
Branch Creek and Airfield Falls
OZ
Floodp�ainSewicnsy Fc rmers-EranchLreel)�Securin9.FEf:1A-l'R'J-Uilla]e-
-, pl O OI
so
$0
s0
Fl—'plain4iCDC, if-nccr sary}Pe
TxDOT Permitting (Supplemental Services for Crossing and Encroachments at
Skye Acres and for the Cnstuction traffic impacts due to all the work in Skye
9.3
consttion
Acres for W&S replacements, Interceptor and Street Reconstruction
- 1 3 0.5
51,910
525
$25
51.935
(coordination and additional permits as necessary) for long term traffic control of
constmction entrances and exits off M-183 here and in other ingress/egress sites
that emerge in the sequencing of the work by the Contractor.
$0
9.4
Gas Main Crossing Permits (2 assumed)
SO
SO
$3,180
s0
951
JR Naval AirStation - Carswell ingress/Egress coordination to address phased
a 2 6 2 1
$3.180
construction -cost recovery
9S2
iRy11p 6Va1 callwk,4i9A of Pit t0010wopq go ow
2
1 2
1
1 0.5
1
$1,155
1
s0
$1,155
City of Fort Worth, Texas
Attachment S - Level of Effort Supplement
PMO Official Release Date: 8.09.2012, MODIFIED August 23, 2017 4 of 5
Level of Effort Spreadsheet
TASKIHOUR BREAKDOWN
Design Services for
M-199C-R
Parallel
Interceptor For West Fork Basin
Amendment No. 2
CW Proiect No. 100836
Labor(hours
Exce L1
Task No.
Task Description
Project
Sr Project
Project Mgr
Project
I
CADDIGI
Admin
Data
Field Manager
Field
Field
Total Labor
Subconsultant
Total Expense
Task Sub Total
Director
Mana er
Ent��neer
S
Analyst
Su ervisor
Technician
Cost
Travel
Reproduction
Cost
Rate
$380
$265
5240
, 195/
5160
$150
$115
S132
$95
$75
MWBE I Non-MWBE
USACE Sect 408 Permit Application for entire project; Includes ESA and Cultural
Resources Study and Tx Historic Commission (THC) notification; and site specific
9.6A
SWPPP details for working around sumps, levee and river) -Includes sub's
1
12
12
S9,720
s0
$15.750
564
S150
$15.964
$25,694
ng leading Section 408 permit appli process & CR desktop study and
funding
/edcrrcport, No field exploration efforts are included and maybe required by the
USACE an this Section 406 permit request
USACE Sect. NWP12 Permitting associated with the Farmers Branch Creek
9.66
Crossing; Includes site specific SWPPP for working around the natural water waterfall
0
4
2
8
8 2
54,680
50
so
$80
S150
$230
$4,910
(Airfield Falls) on Farmers Branch Creek
10.0 City Directed Services
1
24
20
40
60
6
0
0
0
0
$29,940
$0
$0
$80
5100
$180
$30,020
Emergency break response to get "permit" and monitoring/documenting emergency
10.1 repairs and addressing design impacts to the proposed East and Western Sump
0
0
0
0
0
0
0
0
0
0
$0
so
alignment alternatives (Covered by original S30K CDS Budget)
Establish City Directed Contingency Funding for Cultural Resources Field
102A Services Work, ifrequired by the USACE or THC as parr of the permit approval
0
0
0
0
0
0
0
0
0
0
$0
SO
$0
$0
so
process
10.26 Establish City Directed Contingency Funding for USACE Mitigation Plan
0
0I
0
0I
O I O I 0
0
0
0
$0
$0I
$0
$0
s0
Ocvclopmcnt, it required
Establish City Directed Contingency Funding Supplemental Serving for possible
10.2C
O I
O I
0
O
O I 0I 0
0
0
0
$0
SO
$0
I
$O
$O
tree 8 tape survey for TCE#2 for Klinedinst
HROM Program Utility Relocation Design Services for up to two (2) project
10.3A locations and the provision ofbasic engineering support to the FWWD for a
1
21
20
40
60
6
0
0
0
0
$29,940
$0
$0
$80
$100
$180
S30,020
couplo of other locations under design by TPW consuiwnts
Totals
13
271
94
264
3065
48
0
0
01
0
$207,035
$28,865
$43,2S0
$408 1
$400
$72,923
$279,958
Note: that under the City Directed Services Task 10.1 that RJN
incurred approx. S10,130 in labor and expenses associated with
the 30" pipeline failure in the Federal Levee in Feb/Mar. 2020
Orginal Contract Value: $525,000
Amendment No. 1: $157,325
Amendment No. 2: $287,175
REVISED CONTRACT VALUE $969,500
June 30, 2023
Amendment No. 2 Project Summary
Total Hours'
997
Total Labo(
$207,035
Total Expense
$72,923
MBEISBE Sub�c(o{nit�sultaannt
$28,865
Non-Mf �+^j�E §tr Markup
S7,216.60
MBEISBE Participation
10.1
Total Amend. No. 2 Budget I
$287,175.001
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.09.2012, MODIFIED August 23, 2017
F27k7
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 8, 2023 REFERENCE NO.: **M&C 23-0655
LOG NAME: 60M199CRP1WFBA2- RJN
SUBJECT:
(CD 7) Authorize Execution of Amendment No. 2 in the Amount of $287,175.00 to an Engineering
Agreement with RJN Group, Inc., for M-199 C-R Sanitary Sewer Main Parallel Interceptor Project for a
Revised Contract Amount of $969,500.00 and Adopt an Appropriation Ordinance to Effect a Portion of
Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 2 in the amount of $287,175.00 to City Secretary Contract
No. 50005, an engineering agreement with RJN Group, Inc., for M-199 C-R Sanitary Sewer Main
Parallel Interceptor project for a revised contract amount of $969,500.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Capital Projects Fund in the amount of $377,175.00, from available funds, for the
purpose of funding the M-199 C-R Sanitary Sewer Main Parallel Interceptor (City Project No.
100836) to effect a portion of Water's contribution to the Fiscal Years 2023-2027 Capital
Improvement Program.
DISCUSSION:
On November 7, 2017, Mayor & Council Communication (M&C) (C-28461), the City Council authorized
an Engineering Agreement in the amount of $525,000.00 with RJN Group, Inc., for the M-199 C-R
Sanitary Sewer Main Parallel Interceptor project (City Secretary Contract No. 50005) and an additional
$75,000.00 for related expenses for a project total of $600,000.00 for the M-199 C-R Sanitary Sewer Main
Parallel Interceptor project.
The contract was subsequently revised by Amendment No. 1 in the amount of $157,325.00 (M&C C-
29070), authorized March 19, 2019 that provided for additional route analysis, additional closed-circuit
pipeline inspection, additional manhole inspection and flow data evaluation. Amendment No. 1 also
provided an additional $50,000.00 for project management.
Amendment No. 2 will provide for additional route alignment re -assessments to address numerous owner
concerns of the original design, additional structural engineering design for special shoring for wet ponds
adjacent to Untied States Army Corps of Engineers levee, additional geotechnical investigations,
additional design survey, additional easement preparation and additional permitting. In addition to the
amendment an amount of $90,000.00 is required for staff project management.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and to
comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2023-2027 Capital Improvement Program, as follows:
60M199CRPlWFBA2- RJN
Capital Project FY2023 CIP Budget Change Revised
Fund Name Appropriations Authority (Increase/Decrease) FY2023
Name Budget
Fund M199C
56002 Parallel
— W&S SS $0.00 This M&C $377,175.00 $377,175.00
Capital Projects Interceptor
Funding is budgeted in the Unspecified -All Funds project within the Water & Sewer Capital Projects
Fund for the purpose of funding the M-199 C-R Sanitary Sewer Main Parallel Interceptor project.
Appropriations for M-199 C-R Sanitary Sewer Main Parallel Interceptor project:
Fund
Existing
Additional lProject Total*
Appropriations
Appropriations
W&S Capital
Projects —
$207,325.00
$377,175.00 $584,500.00
Fund 56002
W&S Capital
Projects 2018—
$600,000.00
$0.00 $600,000.00
Fund 56014
Project Total
$807,325.00
$377,175.00 $1,184,500.00
*Numbers rounded for presentation purposes.
Business Equity: RJN Group, Inc., is in compliance with the City's Business Equity Ordinance by
committing to 10 percent MWBE participation on this project. The City's MWBE goal on this project is 10
percent.
The project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Unspecified -All Funds project within the
W&S Capital Projects Fund and upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the M199C
Parallel SS Interceptor project to support the above recommendations and execution of the contract
amendment. Prior to any expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs),:
TO
Fund Department ccount Project Program ctivit Budget Reference # mount
ID I ID I g yI Year (Chartfield 2)
FROM
Fund l Department Account Project Programl4ctivity Budget I Reference # �4mountl
ID I ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Walter Norwood (5026)
ATTACHMENTS
1. 60M199CRP1WFBA2- RJN FID Table A.xlsx (CFW Internal)
2. 60M199CRPIWFBA2-RJN Form 1295.r)df (CFW Internal)
3. 60M199CRPIWFBA2-RJN Compliance Memo.pdf (CFW Internal)
4. 60M199CRPIWFBA2-RJN Map.pdf (Public)
5. 60M199CRPWFBA2.xlsx (CFW Internal)
6. Entitvinformation-20230715-115935.r)df (CFW Internal)
7. ORD.APP 60M199CRP1WFBA2- RJN 56002 A023(r2) (1).docx (Public)
8. PBS CPN 100836.Ddf (CFW Internal)
60M199CRPIWFBA2- RJN FID Table
2 56002 1 0710430 1 4956001 100836
2 56002 0700430 100836
2 56002 0700430 4956001 UNSPEC
2 56002 0700430 4956001 100836
2023 $377,175.00
2023 $377,175.00
UNSPEC 9999 $377,175.00
001730 9999 ($377,175.00)