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Home My WebLink AboutContract 54506-R3CSC No. 54506-R3 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 5, 2023 Thompson Pipe Group -Pressure Attn: Detlev Schlorke 1003 MacArthur Blvd. Grand Prairie, Texas 75050 Re: Contract Renewal Notice — 3rd Renewal Contract No. CSC No. 54506 Renewal Term: September 30, 2023 To October 1, 2024 Renewal Amount: $195,000.00 The above referenced Contract with the City of Fort Worth expires on September 30, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $195,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httl)://fortworthtexas.P-_ov/Durchasinf; to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Dahq sarandoff By: Dana Burghdoff (Aug 2Y 2023 12:23 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED By: Christopher Harber (Aug 21, 202313:59 CDT) Name: Chris Harder Title: Water Director a FOR,➢�a ATTEST: By: Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that 1 am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Re� Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: Pa p ao C9do p!-S, -10 By: DBlack (Aug 22, 2023 23:18 CDT) Plan IlE4po44q Name: Doug Black Thompsqa-pipe Grqup-Pressure By: Name: Detlev Schlorke Title: President/CEO Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0616 Date Approved: 9/l /2020 Form 1295 Certification No.2020-644538 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CER11FICA-nON OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2020-644538 Thompson Pipe Group Pressure Grand Prairie, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/15/2020 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 20-0120 Emergency Welding Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only If there is NO Interested Parry. X 6 UNSWORN DECLARATION My name is / K/ /`f _ and my date of birth is My address is 6'f � �r Imo-✓ " v� DY/1 /'�E.� l/)L2. 7 50 , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. %� �-�, -�- Executed in DoAS County, State of ! �trX� on the day of (montr (year) Signature of authorized ages of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7C 9116/2020 M$C Review Official ShC of the ChY 01 Port Nonh.'1 CXes City Council Agenda DATE: 9/l/2020REFERENCE **M&C LOG NO.: 20-0616 NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: The City of Fort Worth logo. 13P20-0120 EMERGENCY CONCRETE/STEEL PIPE REPAIR LRH Min SUBJECT: (ALL) Authorize Purchase Agreement with TPG Pressure Inc. for Emergency Concrete and Steel Pipe Repair for the Water Department in an Estimated Annual Amount Up to $195,000.00 with Four Annual Renewal Options RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with TPG Pressure Inc. in an estimated annual amount up to $195,000.00 for the Water Department and authorize four annual renewal options. DISCUSSION: The Water Department approached the Purchasing Division to secure an exclusive agreement for emergency steel and concrete pipe repairs. The Water Department will use the Agreement to perform welding repairs to large diameter concrete and steel cylinder pipe ranging in size from 16-inch to 54-inch in the City's water distribution system on an as -needed emergency basis. The Invitation to Bid (ITB) was advertised in the Fort Worth Star -Telegram on June 10, 2020, June 17, 2020, and June 24, 2020. The City solicited eight vendors from the purchasing vendor database; one response was received. The price offered by TPG Pressure Inc. (TPG) is higher than a similar purchase awarded by City Council on March 25, 2014 by Mayor and Council Communication P-11631. Even though only one response was received staff reviewed the pricing and determined it to be fair and.reasonable because all work will be done by TPG. No guarantee was made that a specific amount of services would be purchased. The water department will acquire the service on an as -needed basis and based on availability of their budget. The department will request services according to cost and availability under this agreement. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for MBE/SBE subcontracting requirements was requested by Purchasing and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible. Upon City Council approval, the agreement will begin upon execution of the agreement and will end one year from that date. The contract may be renewed for up to four successive one-year term at the City's option. This action does not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term.- FIxSCA.L INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in file:///CJUserstdhunterlAppData/LocallMicrosoftWtndowsl[NetCache/Content.Outlook/CKLXHOTW/MC 20-0616.htm 112 9/16/2020 M&C Review the current Operating Budget, as previously appropriated to support the award of the contract, and upon adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN11 TO Fund DepartmentAccountProject ProgramActivityBudget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department AccountProject ProgramActivityBudget Reference # Amount ID ID Year (Chartfield 2) Submitted for Ci1hr Manager's Office by; Jesus Chapa (5804) Dana Burghdoff (8018) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Laurena Hamilton (8321) ATTACHMENTS file:Il/C:lUsersldhunter/AppDatelLocallMicrosof fWindowsllNatCache/Content.Outlook/CKLXHOTW/MC 20-0616.htm 2/2 THOMPSon P I P E G R OUP' PRESSURE August 16, 2023 Regina Jones Contract Compliance Specialist Fort Worth Water / Field Operations 1608 111h avenue Fort Worth, Texas 76102 RE: Contract Extension / Rate increases. Dear Ms Jones, Thompson Pipe Group Pressure (TPGP) welcomes the opportunity to maintain our working relationship with Fort Worth Water. As you are aware, our current contract will expire September 30, 2023. We would like to take advantage of the opportunity to renew this contract. However, costs have increased significantly in the three years since we agreed to this contract. Steel, welding supplies, equipment and labor have all increased. Therefore, TPGP respectfully requests the following rate increases: Line Details Current Price Adjusted Price Line 1: Round Trip Charge Per Mile Line 2: Welding Regular hours 8-5 $2.00 $2.00 $150.00 $168.00 Line 3: Welding 17:01-07:59 $225.00 $252.00 Line 4: Service Charge $500.00 $500.00 We held the mileage rate and the service charge rate. Only the hourly welding charges will be affected. If Fort Worth Water can agree to the increases above, TPGP will agree to the renewal. We appreciate the relationship Thompson Pipe Group Pressure and Fort Worth Water have formed and look forward to continuing working together. PleaO)review the price increase request and let us know. Respctfully,,Suitte"d7 /ssell.' Davis C Director — Pipeline Services Thompson Pipe Group Pressure 469-313-2503 1003 MacArthur Blvd 1 Grand Prairie, TX 75050 1972.262.3600 1 thompsonpipegroup.com