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HomeMy WebLinkAboutContract 55798-R2CSC No. 55798-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 21, 2023 Walker Process Equipment (Division of McNish Corp.) Attn: Whom It May Concern 840 N. Russell Ave. Aurora, IL 60506 Re: Contract Renewal Notice — 2nd Renewal Sole Source - OEM Clarifier Drive Units Contract CSC No. 55798 Original Contract Amount: $250,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires June 2, 2023. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ShatabY a rergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH bart'll 8ccy By: Dana Burghdoff (Au 3, 2023 :23 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: ChrlstDyha- ffG�ol�� By Christopher Hard r (Aug 17, 202313:16 CDT) Name: Chris Harder Title: Director, Water Department ATTEST: 44aoeu4�� Ov8 o=d° TEo XASo4p By: l/11 bnnaa4'�' Name: Jannette S. Goodall Title: City Secretary CONTRACTOR/VENDOR: By: Walker Process Eauiument, a division of McNish Corp. Name: Suzanne Robbins Title: VP of Finance Date: July 28, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: PAr� By: Mack (Aug 22,202322:49 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 20-0462 Date Approved: 6/23/2020 Form 1295 Certification No.: 2020-606412 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 6/25/2021 M&C Review CITY COUNCIL AGENDA DATE: 6/23/2020 REFERENCE NO.: CODE: C TYPE: Official site of the City of Fort Worth, Texas Fob 'W **M&C 20- LOG NAME: 60VCWR OEM - 0462 WALKER CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Sole Source Purchase Agreement with Walker Process Equipment in an Amount Not to Exceed $1,250,000.00 for the First Year, and $250,000.00 for Each Additional Renewal Term for Original Equipment Manufacturer (OEM) Clarifier Drive Units, Components and Replacement Parts for the Village Creek Water Reclamation Facility (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a Sole Source Purchase Agreement with Walker Process Equipment in an amount not to exceed $1,250,000.00 for the first year, and $250,000.00 for each additional renewal term for Original Equipment Manufacturer (OEM) clarifier drive units, components and replacement part for the Village Creek Water Reclamation Facility. DISCUSSION: The Water Department's Village Creek Water Reclamation Facility currently has twenty six (26) Walker Process clarifier units in service at the plant to maintain as well as two (2) full replacement projects for the first year to replace the drive units, center column and rake arms in clarifier units 1-6 and 13-20. This agreement will be used to fund the first year full replacement projects, and to obtain Original Equipment Manufacturer (OEM) parts to repair the remaining units when needed. The clarifier units are critical in the flow of the plant process, these units have to be able to handle the wastewater collected to prevent a backup or breakdown in the collection system. Walker Process Equipment is the sole source manufacturer of the Walker process clarifier drive units that are currently in operation at the wastewater treatment plant and Walker Process Equipment is the documented sole source dealer for the Texas region. No guarantee was made that a specific amount of goods and services would be purchased. MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the Department and approved by the OBD, in accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the OBD Office by the managing department's project manager. The procurement is exempted from competitive bidding requirements because it is a purchase of materials for which Walker Process holds exclusive distribution rights in the Fort Worth - Dallas area as authorized by Section 252.022(7)((D) of the Texas Local Government Code. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Water & Sewer Fund and the Water & Sewer Capital Projects Fund for the Sewer FY19 Non -Fleet Eqmt Purchase project to support the approval of the above recommendation and award of the sole source purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget I Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=28031 &counciIdate=6/23/2020 1/2 6/25/2021 M&C Review FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office by_ Originating Department Head: Additional Information Contact: Program Activity Budget Year Dana Burghdoff (8018) Chris Harder (5020) Martin Phillips (8293) ATTACHMENTS Current Revised Parts Cost - Quote 23198, Contract # 34-1548 dated July 27, 2023 Reference # Amount (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=28031 &counciIdate=6/23/2020 2/2 07/27/2023 CONTRACT# CUSTOMER: FORT WORTH TX VILLAGE CREEK WATER TREATMENT 4500 WILMA LANE ARLINGTON, TX 76102 CONTACT: DARLA M ALES PHONE: 817-392-4932 QUOTE WALKER PROCESS 23198 A DIVISION OF MCNISH CORPORATION 34-1548 840 N RUSSELL AVE AURORA, ILLINOIS 60506 PHONE: (630) 892-7921 FAX: (630) 892-7951 Brian Freeman (630)264-5244 bfreeman@walker-process.com JOB NAME: VILLAGE CREEK FORT WORTH, TX QTY DESCRIPTION UNIT PRICE AMOUNT SHIPMENT 1 BEARING CAP MK 3-76 WPN 46827 235.00 235.00 STOCK 10 SHEAR PIN NMK 3-133 WPN 136909 15.00 150.00 STOCK 1 DRIVE SPROCKET MK 3-120 WPN 242059 140.00 140.00 STOCK 1 WALKER TORQUE INDICATOR MK 07-00 WPN 135057 2,250.00 2,250.00 1 WK ARO 1 OVERLOAD DIAPHRAGM MK 3-94 WPN 49814 15.00 15.00 STOCK 1 PINION MK 3-55 WPN 191624 6,500.00 6,500.00 STOCK 1 BEARING MK 3-80 WPN 25683 735.00 735.00 STOCK 1 DRIVE CHAIN MK 3-156 WPN 40902/41327 100.00 100.00 STOCK 1 WORM GEAR/WORM SHAFT SOLD AS SET. WPN 31708/31393 6,575.00 6,575.00 STOCK 1 SHEAR PIN COUPLING MK 3-127 WPN 136217 540.00 540.00 STOCK 1 REDUCER/MOTOR MK 3-118 3,250.00 3,250.00 4 WKS ARO 1 BEARING MK 3-75 WPN 388 30.00 30.00 STOCK 1 COUPLING SEPERATOR MK 3-129 WPN 242054 20.00 20.00 STOCK 97 BEARING BALL MK 3-8 WPN 25447 8.00 776.00 STOCK 1 SIGHT GLASS MK 3-106 WPN 135040 100.00 100.00 STOCK 1 OIL SEAL MK 3-77 WPN 17098 20.00 20.00 STOCK 1 PINION SEAL MK 3-63 WPN 17690 90.00 90.00 STOCK 1 WORM GEAR HUB MK 3-69 WPN 192156 1,950.00 1,950.00 STOCK 1 BEARING (CUP/CONE) MK 3-64 WPN 191594/191597 885.00 885.00 STOCK 1 BEARING (CUP/CONE) MK 3-56 WPN 191582/191585 310.00 310.00 STOCK 1 TRIM SEAL MK 3-15 WPN 342081 50.00 50.00 STOCK 1 FELT SEAL MK 3-9 WPN 38449 50.00 50.00 STOCK 1 SPUR GEAR HOUSING MK 3-1 WOULD SHIP FINISH PAINTED 17,850.00 17,850.00 2 WKS ARO W/ INSTALLED RACES AND PIPING. NO WPN 1 INTERNAL SPLIT RING GEAR MK 3-10. WOULD SHIP FINISH PAINTED 19,450.00 19,450.00 2 WKS ARO W/ INSTALLED RACES. NO WPN 3 BELLEVILLE DISC SPRING MK 3-87 WPN 120932 65.00 195.00 STOCK 5 SHIM MK 3-91 WPN 49926 20.00 100.00 STOCK 1 OVERLOAD THRUST RING MK 3-83 WPN 49949 430.00 430.00 STOCK 1 CHAIN GUARD FRONT MK 3-151 WPN 137027 625.00 625.00 STOCK 1 CHAIN GUARD REAR MK 3-147 WPN 137010 625.00 625.00 STOCK 1 GEAR RETAINER MK 3-72 WPN 192138 80.00 80.00 STOCK Page 1 of 2 1 SPACER MK 3-80A WPN 192156 175.00 175.00 STOCK 1 SHIM SET MK 3-67 WPN 174099/194105 75.00 75.00 STOCK 1 RETAINER MK 3-65 WPN 192108 695.00 695.00 STOCK 1 FILLER NECK MK 3-27 WPN 13108 50.00 50.00 STOCK 1 DIP STICK MK 3-28 WPN 9900 30.00 30.00 STOCK 1 SET OF REMOVABLE RACES MK 3-5/6/7 4,650.00 4,650.00 STOCK 2 GASKET MK 3-90 WPN 47531 15.00 30.00 STOCK 1 DRIVEN SPROCKET MK 3-123 WPN 136246 450.00 450.00 STOCK Net 30 Days after Shipment NOTE!! THIS LIST AND PRICING OF SPUR GEAR DRIVE PARTS ARE FOR THE SPUR GEAR DRIVES PROVIDED IN 2012 UNDER REPAIR NUMBER 34-1548 ONLY!! FOR EXAMPLE, A DRIVE SPROCKET FROM THIS DRIVE WILL NOT MATCH A DRIVE SPROCKET FROM ANOTHER SPUR GEAR DRIVE. PRICING AND LEAD TIME WILL BE DIFFERENT FOR EACH DRIVE. IF THESE PARTS ARE ORDERED, THEY WILL NOT BE COMPATIBLE WITH OTHER WALKER SPUR GEAR DRIVES, ONLY WITH THE DRIVES SUPPLIED UNDER REPAIR 34-1548. NOTE: PRICES ARE FIRM FOR THIRTY (30) DAYS FROM THIS QUOTATION. ALL PRICES QUOTED ARE BASED ON BUYERS ACCEPTANCE TO THE COMPANIES STANDARD TERMS OF SALES, AND/OR ADDITIONAL TERMS ON THIS QUOTATION. PRINTED COPIES CAN BE MAILED UPON WRITTEN REQUEST. WALKER PROCESS IS NOT REGISTERED TO COLLECT OR PAY TAXES FOR YOUR PURCHASE OF MATERIALS. THE PRICES QUOTED ARE SUBJECT TO ADJUSTMENT TO REFLECT CHANGES IN THE COST OF MATERIAL (A) AND OTHER ITEMS (B) TO WALKER PROCESS DIVISION OF MCNISH CORPORATION THAT OCCUR BETWEEN QUOTATION AND TIME MATERIALS ARE PURCHASED AS MEASURED BY: A. THE APPROPRIATE MATERIAL INDICES, SUCH AS NORTH AMERICAN CARBON STEEL PRICE INDEX. B. PRICE REVISIONS FOR ITEMS NOT MANUFACTURED BY WALKER PROCESS, DIVISION OF MCNISH CORPORATION. SIGNED: DATE: Delivery Terms F.O.B. Aurora, IL or point of shipment with freight prepaid and added to the invoice. Payment Terms Minimum Order Net 30 Days of Order $50.00 NOTE: Credit Card Orders are subject to 3% CC company charge. When ordering parts, please refer to Contract Number: 34-1548 and Quote No. 23198 BY: Brian Freeman - (630) 264-5244 REPAIR SALES Page 2 OF 2 LIMITED PARTS WARRANTY Walker Process, a division of McNish Corporation ("Seller") warrants, to Buyer that all products and parts of its manufacture ("Goods") are free from defects in material and workmanship upon shipment. Seller's obligation under this Limited Parts Warranty is to replace or repair, at no charge to Buyer and the original user of the Goods. any Goods which proves to Seller's satisfaction to have a defect in material or workmanship that interferes with the mechanical operation of the Goods under normal use and service within one (1) year from date of initial operation of the Goods or fifteen (15) months from date of shipment, whichever time period first occurs (the "Warranty Period"). If, within the Warranty Period, Buyer gives Seller prompt written notice of any defects in the Goods, Seller shall then, as Buyer's sole remedy, repair or replace, any such Goods, which Seller determines, in its sole discretion, to have failed under normal use. Unless otherwise agreed to, in writing, by Seller, (i) all repairs or replacements shall be made F.O.B. Seller's manufacturing facility or other locations designated by Seller; and (ii) Buyer shall be solely responsible for the cost of any labor required in order to allow Seller to gain access to the Goods in order to allow Seller to assess the claimed defects; and (iii) Buyer shall be responsible for all costs of installation of all Goods replaced or repaired by Seller under this Warranty. If Seller determines that any claimed defect is not, in fact, covered by this Warranty, Buyer shall pay Seller its then customary charges for any repairs or replacements made by Seller. Any suit or action brought under this Warranty must be commenced not later than ninety days (90) days after expiration of the Warranty Period. Buyer shall provide Seller with satisfactory evidence that all the Goods have been maintained in accordance with Seller's instructions as stated in the installation, operations and maintenance (IOM) manual provided by Seller to Buyer. This Warranty does not apply to, and is rendered null and void by, any Goods which, after leaving Seller's manufacturing plant, are: (i) repaired or altered without Seller's prior written approval; or (ii) improperly stored, installed or operated, including any Goods operated beyond its rated capacity or without required safety devices and protective measures; or (iii) the subject of intentional or negligent misuse, misapplication, neglect, or accident; or (iv) installed contrary to Seller's instructions; or (v) the subject of start-up, inspections, or instructions in the operation or maintenance performed by any person who is not an authorized representative of Seller; or (vi) damaged from corrosion, erosion, or any other deterioration occurring after the Goods, or parts thereof, leave the point of manufacture; or (vii) not maintained in accordance with Seller's instructions as stated in the Installation, Operation and Maintenance (IOM) Manual provided by Seller to Buyer. This Limited Parts Warranty shall not apply to products or parts which are not manufactured by Seller. Buyer's sole remedy for defective products and parts not manufactured by Seller shall be solely as provided under the warranty, if any, of the original manufacturer of such products and parts. All warranty claims for defective products and parts not manufactured by Seller shall be submitted directly to the original manufacturer for coverage. The obligations of Seller under this Warranty are subject to, and contingent upon, Buyer not being in breach of any of its payment obligations to Seller for the Goods. This Warranty is provided by Seller, and accepted by Buyer, in lieu of all other warranties and remedies, express or implied. Seller disclaims the implied warranties of merchantability and fitness for a particular purpose, and any implied warranties arising from course of performance, course of dealing, or usage or trade. Seller makes no warranties, expressed or implied, as to the performance of the existing equipment after installation of the Goods. Seller shall not be liable under this Limited Parts Warranty to Buyer or any other party for direct, special, consequential, indirect or incidental damages of any kind, including, but not limited to, loss of profits. Seller's sole obligation and Buyer's exclusive remedy for warranty claims relating to any Goods is as stated in this Limited Parts Warranty.