HomeMy WebLinkAboutContract 57772-R1CSC No. 57772-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
Junt 21, 2023
Odessa Pumps & Equipment Inc.
Attn: Jonathan Gaffney or Whom It May Concern
2321 East Pioneer Drive
Irving, TX 75061
Re: Contract Renewal Notice —1st Renewal
Invitation to Bid — Vertical Turbine Pump Services
Contract CSC No. 57772
Original Contract Amount: $150,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires June 30,
2023. This letter is to inform you that the City has appropriated funding and is exercising its right
to renew the contract in the original contract amount, which will be effective upon execution by
the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn:/foi-ttivortlhtexas.<,2ov/nurchasini-) to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
rergaland
O "f
Shatabya
Contract Compliance Specialist
(817)392-8277
Contract Rcnewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff(Aug,'1,202312:2 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Christopher Hfrder (Auk 10, 202313:41 CDT)
Name:
Chris Harder
Title:
Director, Water Department
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By:
Name:
Jannette S. Goodall
Title:
City Secretary
CONTRACTORXENDOR:
By: Odessa Pumps & EaufDment Inc.
Name: J0.'1GL} �e/1 �C� '1P
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Tale:
Date:
CSC No. 57772-R1
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: Mack(Aue 22 4CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0377
Date Approved: 5/24/2022
Form 1295 Certification No.: 2022-882120
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal V Paoe 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/24/22 M&C FILE NUMBER: M&C 22-0377
LOG NAME: 13PP 22-0044 VERTICAL TURBINE PUMP SERVICES WATER LSJ
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreement with Odessa Pumps & Equipment and Wiesinger Incorporated for Vertical Turbine Pump
Services for a Combined Annual Amount Up to $939,575.00 during the Initial Term and Authorize Four, One Year Renewals Options for the Same
Annual Amount for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Odessa Pumps & Equipment and Weisinger
Incorporated for vertical turbine pump services for a combined annual amount up to $939,575.00 during the initial term and authorize four, one year
renewal options for the same annual amount for the Water department.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance to finalize non-exclusive annual agreements for vertical turbine and
centrifugal pump services for City owned facilities. The Purchasing Division issued an Invitation to Bid (ITB) that included detailed specifications
describing performance expectations, types of pumps and locations requiring services that will be purchased on an "as -needed" basis. The bid
was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on January 18, 2022, through February 9, 2022. The
City received seven bids.
An evaluation panel comprised of representatives of the Water Department reviewed and scored the submittals using the Best Value criteria which
included:
(a) Contractor's qualification and experience;
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor Reputation
(d) Cost of service
The individual scores were averaged for each of the criteria and the final scores are listed in the following table. Points for pricing is determined as
follows: Bidder must receive at least 50% or more of the total available points for technical criteria.
Bidder's
Evaluation Factors
I
a lb c Id Total Score
(Odessa Pumps & Equipment Co.
6 15 �11 60 82
Weisinger Incorporated
6 6 12 56 80
Fallen Electric
5 5 10 57 77
(Smith Pump Company, Inc.
6 6 12 46 70
Staff recommends awarding one-year non-exclusive agreements to Odessa Pumps & Equipment Co., and Weisinger Incorporated in a combined
annual amount up to $939,575.00 for the Water Department and four annual renewal options for the same amount. No guarantee was made that a
specific amount of these services will be purchased.
Funding is budgeted in the Other Contractual Services account of the Water Distribution Systems Department within the Water & Sewer Fund.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund
to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the
Water Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Anthony Rousseau 8338
Chris Harder 6344
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314