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Home My WebLink AboutContract 58277-R1CSC No. 58277-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION August 1, 2023 Ace Pipe, Inc. Attn: Bruce Vantine 6601 Universal Ave. Kansas City, Mo 64120 Re: Contract Renewal Notice —1st Renewal Contract No. CSC No. 58277 Renewal Term: October 17, 2023 to October 18, 2024 Renewal Amount: $2.500,000.00 The above referenced Contract with the City of Fort Worth expires on October 17, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $2,500,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.pov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH DAhq L3ur hdoff By: Dana Burghdoff (Aug 2Y 2023 12:22 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher Harder (Aug 17, 2023 09:40 CDT) Name: Chris Harder Title: Water Director po�FOR;da ems' o9-io ATTEST: Z1 +p ,. _ a°�a nexnso4 By: Name: Jannette Goodall Title: City Secretary Ace Pipe, Inc. By: /' 11420 x3 Name:Bruce Vantine Title: Secretary/Treasurer CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Z9u %&w Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: p By: Mack (Aug 22, 2023 22:28 CDT) Name: Doug Black Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0749 Date Approved:9-27-2022 Form 1295 Certification No.:2022-900024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, September 27, 2022 REFERENCE NO.: **M&C 22-0749 LOG NAME: 13P22-0135 LG DIAMETER SEWER INSPECTION & CLEANING SV WATER LSJ SUBJECT: (ALL) Authorize Purchase Agreement for Large Diameter Sewer Inspection and Cleaning Services with Ace Pipe Cleaning, Inc., for an Annual Amount Up to $2,500,000.00 and Authorize Four Annual Renewal Options for the Same Annual Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement for large diameter sewer inspection and cleaning services with Ace Pipe Cleaning, Inc., for an annual amount up to $2,500,0000.00 and authorize four annual renewal options for the same annual amount for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to finalize an annual agreement for large diameter sewer inspection and cleaning services. Under the proposed Agreement, the vendor will inspect and provide cleaning services for the City's sanitary sewer lines on an as needed basis. In order to procure these services, Purchasing issued Invitation to Bid (ITB) No. 22-0135. The ITB consisted of detailed specifications describing the vendor's responsibilities and requirements to inspect and clean the sewer lines throughout the City. The ITB was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on May 11, 2022, through June 1, 2022. The City received two bids. However, upon evaluation, BCAC Underground LLC, did not score at least 50\% or more of the total available points for technical criteria, therefore, they were not qualified to receive pricing points. An evaluation panel comprised of representatives of the Water Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. (Bidders II Evaluation Factors II all bII III dl Total Score Ace Pipe I20.8I 16.7 12I40I 90 Cleaning, Inc. BCAC Bidder did not meet technical Underground 2.5 2 1.5 X points; therefore, cost was not LLC evaluated. Best Value criteria: (a) Contractor's Qualifications and Experience (b) Contractor's ability to meet the City's Needs (c) Contractor's approach to Perform Services (d) Cost of service http://apps.cfwnet.org/ecouncil/printmc.asp?id=30302&print=true&DocType=Print 9/27/2022 After evaluation, the panel concluded that Ace Pipe Cleaning Inc., presented the best value for the City. Therefore, the panel recommends that Council authorize this agreement with Ace Pipe Cleaning Inc., based on Best Value criteria. No guarantee was made that a specific amount of these services will be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the in the Water Department rollup within the Water and Sewer Fund. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS - The contract may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDsJ: TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID I Year (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Christopher Harder (5020) Cynthia Garcia (8525) LaKita Slack -Johnson (8314) 1. 13P22-0135 SEWER INSPECTION AND CLEANING SVS WATER LSJ funds availabilitv.r)df (CFW Internal) 2. 13P22-0135 SEWER INSPECTION AND CLEANING SVS WATER LSJ Updated FID.xlsx (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=30302&print=true&DocType=Print 9/27/2022 3. 20-0135 APPROVED WAIVER.pdf (CFW Internal) 4. ACE Sams.pdf (CFW Internal) 5. Form 1295 Certificate 100922763 signed.pdf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=30302&print=true&DocType=Print 9/27/2022 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 it there are no interested parties- 1 Name of business entity Tiling form, and the city, state and country of the business entity's place of business, Ace Pipe Cleaning, Inc. Kansas City, MO United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 1.of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-900024 Date Filed: 06/16/2022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0135 Large Diameter Sewer Cleaning Services 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is Bruce Vanitne My address is 6601 Universal Ave. (street) , and my date of birth is 12118/1956 Kansas City MO 64120 USA (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in Jackson County, State of MO on thel6th day of June .20 22 (morah) (Year) .6 a+— va-� ' Signature of authorized anent of contracting business entity (oedarant) Forms provided by Texas Ethics Commission www.ethic5.5ta1e.tx.us Version V1.1.191b5cdc