HomeMy WebLinkAboutContract 59871-A1CSC No. 59871-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 59871
This Amendment ("Amendment") is entered into by and between the City of Fort Worth
("City") and Tarrant Area Food Bank (TAFB) ("Agency"). City and Agency may be referred to
individually as "Party" and collectively as"Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No.
59871 ("Contract") on May 23, 2023;
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ("HUD") through the Community Development Block Grant Program
("CDBG"), Program No. B-22-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT `B"- BUDGET attached to the Contract is hereby amended and replaced in its
Entirety with EXHIBIT `B" Revised 8/22/2023, attached hereto.
II.
This amendment is effective as of May 23,2023.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 59871
TAFB — CDBG CV 5 1 % PSA CONTRACT 2022-23
Page 1
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
TARRANT AREA FOOD BANK
3c�fzaz
By:
Julie Butner, President and CEO
CITY OF FORT WORTH
Fernando Costa, Assistant City Manager
ATTEST: ;o�FORt°�nad APPROVE AS TO FORM AND
per'°°9°o LEGALITY:
°=d
By:
Jannette Goodall, City Secretary
M&C: 23 -0422
1295 Certification No. 2023-1006153
Date: May 23, 2023
UX411a1ID►1�1
By: V l�
Victor Turner, Neighborhood Services Director
By:
Jessika Williams,
Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Tamar�ug 23, 2023 16:08 CDT)
Tamara Jones, Neighborhood Program Coordinator
Amendment No. 1 to CSC No. 59871 OFFICIAL RECORD
TAFB — CDBG CV 5 1 % PSA CONTRACT 2022-23 CITY SECRETARY
Page 2 FT. WORTH, TX
EXHIBIT "B" - BUDGET
Account
I CDBC I
TAFB I CDBC I TAFB
Total
Sal—
1001
$ 73,736.82
$ 73,736.82
S
147,473.64
FICA
1002
$ 11,036.64
$ 11,036.64
$
22,073.28
Life/Disabdity Insurance
1003
$ 1,493.34
$ 1,493.34
$
2,986.68
Health/Dental Insurance
1004
$ 11.407.14
$ 11.407.14
$
22,814.28
Unemployment -State
1005
$ 359.10
$ 359.10
$
718.20
Workers Compensation
1006
$ 152.28
$ 152.29
$
304.56
Retirement
1007 S 2 85T68
S 2 85T68 S 5,715,36
SUPPLIES AND SERVICES
Office/Program Supplies
2001
$ -
Postage
2002
$ -
Printing
2003
$ -
Computers
2004
$ -
Books
2005
$
MISCELLANEOUS
Contract Labor (City needs copy of
contract before expenses can be
etmbursed)
3001
$ -
Food Supplies
3002 $ 19,957.00
$ 19,957.00 $ 39,914.00
Teaching Aids
3003
$ -
CraftSupplies
3004
$ -
Field Trip Expenses
3005
$ -
Mileage
3006
$ -
Other ()
3007
$ -
Other()
FACILITY AND UTILITIES
3008
$
Telephone
4001
$ -
Electric
4002
$ -
Vehicle Fuel
4003
$ -
WaterandWastewater
4004
$ -
SolidWasteDisposal
4005
$ -
Vehicle Cost
4006
$
Clearing Supplies
4007
$ -
Other(vetucle tnamtenance) 4008 $
FINANCIAL AND
ffiAL,
URANCE
Fidelity Bond or Egmvalent
5001
$ -
Directors and Officers
5002
$ -
General Cotninercial Liability
5003
$ -
5004
$
2Other()
DIRECTASSISTANCE
Other
6001
BUDGET TOTAL
$ 121,000.00
S - $ 121,000.00
$ -
$ 242,000.00
FUNDING A:
FUNDING B:
FUNDING C:
FUNDING D:
Currently
C—ef
Cos W
Three
Two FTEa Three FTEa
I8a6 i
Portion)
I
98,316.94
147,473.91
77,736.96 Satarlea 1001 ,
14,716.62
22,073211
11,036.64 FICA 1002
Life I Di-ti lity
L"I.12
2,
1,493.34 1003
16,209.62
22,81
Beaus r Demal
.,.1.14 1004
Unemployment
478.80
71820
369.10 1005
Worker's
iO3.W
304.56
Compensation
152.28 1006
3,81024
6,716.36
2,667.68 Retirement 100]
134.724.18
202.086.27
101.043.14
CDBG CONTRACT - EXMIT'B" - Page 1
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B" — Budget is.
SALARY DETAIL -PROGRAM PERSONNEL
Est. Percent to
Amount to
Position Title Annual Salary
Grant
Grant
Position #1 $ 49,157.89
50%
$
24,578.95
Position #2 $ 49,157.89
50%
$
24,578.95
Position #3 $ 49,157.85
50%
$
24,578.93
TOTAL $ 147,473.63
$
73,736.82
FRINGE DETAIL -PROGRAM PERSONNEL
Percent of
Est. Percent to
Amount to
Payroll
Amount
Grant
Grant
FICA
$
22,073.28
50.0%
$
11,036.64
Life/Disability Insurance
$
2,986.68
50.0%
$
1,493.34
Health/DentalInsurance
$
22,814.28
50.0%
$
11,407.14
Unemployment -State
$
718.20
50.0%
$
359.10
Worker's Compensation
$
304.56
50.0%
$
152.28
Retirement
$
5,715.36
50.0%
$
2,857.68
TOTAL
$
54,612.36
$
27,306.18
SUPPLIES AND SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office/Program Supplies Office Supplies
Postage
Printing
Adv/Media, Dues/Pub,
Printing, Bank Fees Postage
TOTAL $ -
MISCELLANEOUS
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor #DIV/0!
Food Supplies $ 39,914.00 100.0% $ 39,914.00
Teaching Aids
Craft Supplies
Field Trip Expenses
Mileage
TOTAL
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Cleaning Supplies
Repairs
Custodial Services
Utilities, Transportation, PP & E
TOTAL
$ 39,914.00 100.0% $ 39,914.00
FACILITY AND UTILITIES
Est. Percent to Amount to
Total Budget Grant Grant
LEGAL, FINANCIAL AND INSURANCE
Est. Percent to Amount to
Total Budget Grant Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Prof Fees
TOTAL $ -
DIRECT ASSISTANCE
Est. Percent to Amount to
Total Budget Grant Grant
Audit/IT/Legal Volunteer Recruitment, Misc.
TOTAL $ -
M&C Review
Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT `VORTI1
DATE: 5/23/2023 REFERENCE NO.: **M&C 23-0422 LOG NAME: 19TAFB RED
BUS
CODE: C TYPE:
CONSENT PUBLIC NO
NO
SUBJECT: (CD 2, CD 3, CD 5, CD 8, and CD 9 / Future CD 2, CD 3, CD 5, CD 6, CD 8, CD 9, and
CD 11) Authorize Change in Use and Expenditure of Up to $242,000.00 of Prior
Year's Unprogrammed Community Development Block Grant CARES Act Funds for the
Tarrant Area Food Bank Resources and Education Delivered Bus Program, Authorize the
Execution of a Contract for Up to Three Years, Authorize a Substantial Amendment to the
City's 2019-2020 Action Plan, and Authorize the Substitution of Funding Years
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a change in use and expenditures of up to $242,000.00 of prior year's
unprogrammed Community Development Block Grant CARES Act funds to the Tarrant Area
Food Bank Resources and Education Delivered Bus Program;
2. Authorize the City Manager, or his designee, to execute a contract with Tarrant Area Food
Bank in an amount up to $242,000.00 for the Resources and Education Delivered Bus
Program with a term not to exceed three years;
3. Authorize a substantial amendment to the City's 2019-2020 Action Plan; and
4. Authorize the City Manager, or his designee, to substitute funding years in order to meet
United States Department of Housing and Urban Development commitment, disbursement
and expenditure deadlines.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to reallocate available
unprogrammed CDBG-CV funds to provide additional funding for a targeted food assistance program.
The COVID-19 pandemic and ensuing economic crisis has disproportionately affected communities of
color and the poor, worsening already poor health outcomes. Feeding America, the national
association of food banks, has indicated that the percent of Tarrant County residents who are food
insecure has risen from 13.9\% to 17.5\% during the pandemic.
Tarrant Area Food Bank (TAFB) is renewing its focus on underserved communities within the City of
Fort Worth and is working on strategies to make a long-term impact in these neighborhoods. In a
concerted effort to address food insecurity and the number of identified food deserts within Tarrant
County and Fort Worth, in particular, TAFB has a partnership with the City of Fort Worth to serve the
most impacted communities, including neighborhoods in the following zip codes: 76104, 76105,
76106, 76107, 76116, and 76119. The services of TAFB are a critical first step in positioning families
for success. Access to healthy, nutritious food is a basic need that must be paramount in the quest to
alleviate poverty and transform the lives of Fort Worth's most vulnerable residents. The Resources
and Education Delivered (RED) Bus Program has played a critical role in TAFB's efforts to remediate
these effects.
The RED Bus Program takes the food bank's service directly to those most in need. At the heart of
the program is a mobile service delivery unit - a specialty built vehicle, which provides space for the
display of grocery items and office space for staff. Utilizing this vehicle, TAFB has provided (1)
emergency food distribution; (2) nutrition education; and (3) assistance for enrollment of eligible
families into federal benefits programs such as SNAP, TANF, CHIP and Medicaid. TAFB has been
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M&C Review
Page 2 of 3
successful in customizing the unit to allow for half of it to be designed as a grocery store, providing
clients with a selection of fresh foods to select and take home. The remainder of the vehicle is
equipped with computer space for TAFB's staff to assist clients with applying for benefits. As a one -
stop shop, the unit has traveled throughout the community to help eliminate barriers to food access.
There are no fees assessed to the individuals and families benefitting from the RED Bus Program for
any services or benefits. An estimated number of 500 persons per month (6000 persons annually) will
be served through the program at an estimated cost of $33.00 per person.
The funds will enable the number of mobile service delivery staff to increase by reimbursing the TAFB
for the compensation of up to three (3) full-time equivalent positions for a term not to exceed three
years. Provision of these funds to TAFB constitutes a proposed change in use of unprogrammed
2019-2020 CDBG-CV funds received from the United States Department of Housing and Urban
Development (HUD). These funds will be used to prevent, prepare for, and respond to the benefit
programs. This will aid the preservation of health for vulnerable populations by improving access to
healthy food while increasing social distancing and reducing potential exposure to the virus for the
elderly and disabled by reducing need to go to the grocery store or public benefits facilities.
A public comment period on this proposed substantial amendment to the 2019-20 Action Plan was
held from March 27, 2023 to March 31, 2023. All comments received are maintained by the
Neighborhood Services Department.
Funds will be allocated as follows:
General Operating Expenses - $242,000.00
Tarrant Area Food Bank is located at 2600 Cullen Street in COUNCIL DISTRICT 9. The program will
be available in low -to -moderate income areas in Council Districts 2, 3, 5, and 8, serving zip codes
76104, 76105, 76106, 76107, 76116, and 76119 and FUTURE COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be
available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The
Neighborhood Services Department (and Financial Management Services) will be responsible for the
collection and deposit of funds due to the City. Prior to an expenditure being incurred, the
Neighborhood Services Department Name has the responsibility to validate the availability of funds.
This is a reimbursement grant.
TO
Fund I Department Account I Project Program Activity
ID ID
FROM
Fund I Department Account Project
ID ID
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity
Budget
Reference #
Amount
Year
(Chartfield 2)
Budget
Reference # Amount
Year I
(Chartfield 2)
Fernando Costa (6122)
Victor Turner (8187)
Terrance Jones (7563)
Sharon Burkley (5785)
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M&C Review
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FORM 1295 Certificate Sipned.Ddf (CFW Internal)
Funds 19TAFB RED BUS.docx (Public)
TAFB Fid Table.xlsx (CFW Internal)
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