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Contract 59959
CSC No. 59959 FORT WORTH. VENDORS SERVICES AGREEMENT This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Deckard Technologies, Inc. ("Vendor"), a Delaware Corporation and acting by and through its duly authorized representative, each individually referred to as a "party" and collectively referred to as the "parties." 1. Scone of Services. Vendor shall provide a subscription to Rentalscape, a cloud -based software, and services related to identification, monitoring, and reporting of Short -Term Rental (STR) properties ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes. 2. Term. This Agreement shall commence on September 1, 2023 and shall expire no later than August 31, 2024, unless terminated earlier in accordance with the provisions of this Agreement or otherwise extended by the parties. This Agreement may be renewed for two terms of one-year at the City's option, each a "Renewal Term." The City shall provide Vendor with written notice of its intent to renew at least thirty (30) days prior to the end of each term. 3. Compensation. 3.1 Total compensation under this Agreement will not exceed Thirty Thousand Dollars and No Cents ($30,000.00). 3.2. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit `B," which is attached hereto and incorporated herein for all purposes. 3.3 Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. 4.2 Non-annronriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which Vendor Services Agreement OFFICIAL RECORD Between CFW and Deckard Technologies Inc. CITY SECRETARY FT. WORTH, TX appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties.. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder, Vendor will return all City provided data to City in a machine-readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act. City is a government entity under -the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Rirrht to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City will give Vendor reasonable advance notice of intended audits. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 2 of 14 7. Independent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. it is further understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors. Liabilitv and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTSAND EMPLOYEES, FROMANDAGAINSTANYAND ALL CLAIMS OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTYDAAIAGE OR LOSS (INCL UDINGALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING O UT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor will have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 3 of 14 defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. Assignment and Subcontracting. 9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. 10. Insurance. Vendor must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 4 of 14 Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be claims -made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance must be submitted to City to evidence coverage. 10.2 General Reauirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 5 of 14 (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. 11. Compliance with Laws, Ordinances. Rules and Reeulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. 12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received- by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 200 Texas Street Fort Worth, TX 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Deckard Technologies, Inc. Nickolas Del Pego, CEO 1620 Fifth Ave. Ste 400 San Diego, CA 92101 Facsimile: 888-818-4949 14. Solicitation of Emolovees. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the tern of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 6 of 14 15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. Governing Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 18. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 13 of this Agreement. 20. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or Exhibits A, B, and C. 22. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 23. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 7 of 14 24. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. 25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made - for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 27. Signature Authoritv. The person signing this Agreement hereby warrants that they have the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 28. Change in Companv Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 8 of 14 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 30. Prohibition on Bovcotting Energy Companies. Vendor acknowledges that, in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 32. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 33. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (Signature Page to Follow) Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 9 of 14 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. City By: Name: David 00oXe Title: City a ge Date: I Deckard Technologies, Inc. By: /v 4 Pa.G /® Name: Nicholas Del Pego Title: CEO Date: 08/08/2023 FOR CITY OF FORT WORTH INTERNAL PROCESS: APPROVAL RECOMMENDED: Reginald Zeno (Aug 11, 2023 17:14 CDT) By: Name: Reginald Zeno Title: Director and Chief Financial Officer APPROVED AS TO FORM AND LEGALITY: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: John Samford (Aug 11, 202316:41 CDT) Name: John Samford Title: Assistant Finance Director & City Treasurer �- CITY SECRETARY FfORToO��d By: v� �o Name: Taylor Paris o ** Title: Assistant City Attorney a A Na .... a CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: N/A Title: City Secretary Form 1295:N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 10 of 14 EXHIBIT A SCOPE OF SERVICES 1. Short -Term Rental Service. The City desires to purchase a subscription to Deckard's cloud -based software, Rentalscape, and engage Deckard to prepare real estate property value assessments for short-term rentals ("STRs") on all identifiable properties within the Designated Geography based upon publicly available data and such other data relevant to the Designated Geography to be provided to the City by Deckard (the "Reports"). The Reports shall include at a minimum: 1.1. How many STRs are currently active in the Designated Geography; 1.2. The aggregate revenue from actively listed bookings; 1.3. The average number of nights booked per reservation; 1.4. The platforms and listing ID used by STR hosts; 1.5. Average daily rates; 1.6. Booking trends during the Reporting Period; 1.7. Identify, by address, the following violations of STR ordinances within the Designated Geography; 1.7.1. Listings or advertisements that are located in zoning districts where STR are not allowed; 1.7.2. Listings or advertisements that represent or offer occupancy in excess of the occupancy maximums in the Designated Geography; and 1.7.3. Properties advertised as STRs that are only permitted as long-term rentals; 1.8. Identify the actively listed STRs by month and 1.8.1. Property Address 1.8.2. Property Type 1.8.2.1. Occupied Status: Owner occupied or not owner occupied; 1.8.2.2. Rental Space: Full or partial property; 1.8.2.3. Type: Single family, duplex, townhome, or multi-family/condo; 1.8.3. County Appraisal District Parcel Number 1.8.4. Number of Bedrooms Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 11 of 14 1.9. The total number of properties actively listed in the Designated Geography each month during the Reporting Period; 1.10. List the property owners and contact information, including the address of the owner if different than the property; and 2. Designated Geography. Fort Worth, TX 3. Delivery. All data will be available — on demand - via Rentalscape platform and exportable in .xls and GIS formats. The platform must include the ability to import/export shape files, customize reports, and download all results into the preferred format(s).. 4. Reporting Period. Period includes 2019, 2020, 2021, 2022, and year to date. Reports are available in the Rentalscape Platform on -demand. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 12 of 14 EXHIBIT B PAYMENT SCHEDULE 1. Fees; Payments. 1.1. Annual Software Subscription and Property Identification: $30,000.00. This is the Maximum Price and not subject to additional fees. 1.2. Maximum Price: In no event will the total subscription fees in the term exceed $30,000.00 unless amendment to the Agreement to add additional services is executed. 1.3. Timing: City will pay the annual subscription fees within 30 days of receipt of invoices from Deckard. 1.4. Payment: Payment to Vendor may be made via check. Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 13 of 14 EXHIBIT C VERIFICATION OF SIGNATURE AUTHORITY Deckard Technologies, Inc. 1620 Fifth Ave. Ste 400 San Diego, CA 92101 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Vendor. Name: Nickolas Del Pego Position: CEO 4 Signature 2. Name: Position: Signature Name: Position: Signature Name: 4 Pd Ar Signature of President / CEO Other Title: Date: 08/08/2023 Vendor Services Agreement Between CFW and Deckard Technologies Inc. Page 14 of 14 Allen, Kiphani From: Williams, Jessika J Sent: Wednesday, July 12, 2023 7:07 PM To: Allen, Kiphani Cc: Paris, Taylor; Austria, Christopher K; Rutledge, Jay; Anato Mensah, Jeremy Subject: RE: Contract Expiration Hi Kiphani, So long as there is no change in services, then this exemption is good for the term of the contract. Thank you! Jessika J. Williams Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 Tel:817-392-7601 Jessika. W i lliamsna.fortworthtexas.l;ov City of Fort Worth — Working together to build a strong community. FORTWORTH. Ir RECIPIENTS - PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY -CLIENT COMMUNICATIONS, This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify Jessika Williams at the City of Fort Worth City Attorney's Office (817) 392-7601. From: Allen, Kiphani <Kiphani.Allen@fortworthtexas.gov> Sent: Wednesday, July 12, 2023 10:25 AM To: Williams, Jessika J <Jessika.Williams@fortworthtexas.gov> Cc: Paris, Taylor <Taylor.Paris@fortworthtexas.gov>; Austria, Christopher K <Christopher.Austria@fortworthtexas.gov>; Rutledge, Jay <James.Rutledge @fortworthtexas.gov>; Anato Mensah, Jeremy <Jeremy.AnatoMensah@fortworthtexas.gov> Subject: RE: Contract Expiration Good morning, Jessika. Following on this item. Please note the contract will be 1 year with option to renew. Please advise. Thanks. Kiphani Allen Financial Services Manager & Assistant Treasurer Department of Financial Management Services - Treasury Division Office Phone: (817) 392-8980 kiphani.allen(a@fortworthtexas.gov City of Fort Worth — Working together to build a strong community. FORT WORTH From: Allen, Kiphani Sent: Thursday, June 29, 2023 10:35 AM To: Williams, Jessika J <Jessika.WiIlia ms@fortworthtexas.gov> Cc: Paris, Taylor<Tavlor.Paris@fortworthtexas.gov>; Austria, Christopher K <Christopher.Austria@fortworthtexas.gov>; Rutledge, Jay <James.Rutledge@fortworthtexas.gov>; Anato Mensah, Jeremy <Jeremv.AnatoMensah@fortworthtexas.gov> Subject: FW: Contract Expiration Good morning, Jessika. And, thanks again for your assistance. In addition to the gap coverage for Deckard, we will utilize Deckard as a contractor for our longer term solution for short-term rentals and hotels. In partnership with Azavar, Deckard will continue to supply the same services (ie. Identification and monitoring) with Azavar supporting the administrative management services (ie. Registration, payment processing, and compliance) through their end -user portal. With no change in services for Deckard, can this exemption be used long-term? Please note the new, Deckard pricing will be $30k per year with an anticipated 3 year term. Please advise. Thanks. Kiphani Allen Financial Services Manager & Assistant Treasurer Department of Financial Management Services - Treasury Division Office Phone: (817) 392-8980 kiphani.allen@fortworthtexas.gov City of Fort Worth — Working together to build a strong community. FORT WORTH. From: Williams, Jessika J <Jessika.Williams@fortworthtexas.gov> Sent: Thursday, June 22, 2023 1:56 PM To: Allen, Kiphani <Kiphani.Allen@fortworthtexas.gov> Cc: Anato Mensah, Jeremy <Jeremv.AnatoMensah@fortworthtexas.Rov>; Rutledge, Jay EXHIBIT D FORT WORTH. CITY OF FORT WORTH CHAPTER 252 EXEMPTION FORM Instructions: Fill out the entire form with detailed information. Once you have completed this form, provide it to the Purchasing attorney for review. The attorney will review the information you have provided to determine whether an exemption to Chapter 252's biding requirements is defensible. If you are printing this form to provide to Legal, please do not provide the Primer portion. Failure to provide sufficient information may result in follow up questions and cause a delay in the attorney's determination. Section 1: General Information Requesting Department: Financial Management Services Name of Contract Manager: Kiphani Allen Department's Attorney: Taylor Paris Item or Service sought: Short -Term Rental Identification and Monitoring Services Goods: ❑ Service: Anticipated Amount: $7,500 Vendor: Deckard Technologies, Inc. Current/Prior Agreement for item/setvice: Yes 0 No ❑ CSC or Purchase Order #: 57641 Amount: $35,000 Projected M&C Date: N/A How will this item or set vice be used? To identify short-term rental properties to understand the scale and scope of rentals in the community. The service will qualify properties by type, including detailed information for the owner, listing platforms, booking frequency, rental rates, and zoning districts. The information will be used to identify `allowed' properties and request registration under the recent STR Registration Ordinance. Page 1 of 7 Has your department started a requisition or otherwise contacted the Purchasing Division related to obtaining this good/service? Yes ❑ No If yes, please provide requisition number or brief explanation of contact with Purchasing Division: Click or tap here to enter text. Section 2: Claimed Exemption and Justification (Other than sole source) NOTE - For a claimed sole -source exemption, only complete Section 3. Please indicate the non -sole -source exemption you believe applies to the purchase and provide information to support its applicability. Please refer to the Exemption Primer for detailed information about common exemptions: ❑ A procurement necessary to preserve or protect the public health or safety of the City of Fort Worth's residents; ❑ A procurement necessary because of unforeseen damage to public machinery, equipment, or other property; ❑x A procurement for personal, professional, or planning services; ❑ A procurement for work that is performed and paid for by the day as the work progresses; ❑ A purchase of land or a right-of-way; ❑ Paving drainage, street widening, and other public improvements, or related matters, if at least one-third of the cost is to be paid by or through special assessments levied on property that will benefit from the improvements; ❑ A public improvement project, already in progress, authorized by the voters of the municipality, for which there is a deficiency of fields for completing the project in accordance with the plans and purposes authorized by the voters; ❑ A payment under a contract by which a developer participates in the construction of a public improvement as provided by Subchapter C, Chapter 212; ❑ Personal property sold: • at an auction by a state licensed auctioneer; • at a going out of business sale held in compliance with Subchapter F, Chapter 17, Business & Commerce Code; • by a political subdivision of this state, a state agency of this state, or an entity of the federal government; or Page 2 of 7 • under an interlocal contract for cooperative purchasing administered by a regional planning conunission established under Chapter 391; ❑ Services performed by blind or severely disabled persons; ❑ Goods purchased by a municipality for subsequent retail sale by the municipality; ❑ Electricity; or ❑ Advertising, other than legal notices. Please provide details and facts to explain why you believe the exemption applies to the purchase. You may also attach documentation to this form. Data mining services require specialized technology, training, skills, and experience. The process involves mining several public platforms, including — but not limited to — the appraisal district, STR listing sites, and other public domains to identify, refine, and consolidate property information to support the ongoing management of STRs with court-defensable property details and rental information. STR monitoring service is a specialty service offered by a limited number of firms. Deckard Technologies, Inc. has extensive experience in the data mining segment with data science and technology expertise. Their tools allow for the precise identification of properties with unique property listings where other providers provide approximate addresses, often duplicating property listings. Deckard is also able to track future bookings which supports the calculation of estimates for hotel tax for unregistered properties. Other providers can not provide this detail. with accuracy. Deckard's position as the industry leader in data science is further supported by their relationships with several of their competitors, supplying the data miring services for these firms, including Azavar — our selected provider for full -service, STR monitoring and management. In addition, Deckard supports a client roster that includes several small to large Texas cities expanding to large, destination communities with large STR inventories such as Lake Tahoe (Placer County) Section 3: Claimed Sole -Source Exemption and Justification NOTE - For any non -sole -source exemption, complete Section 2. Please indicate the sole -source exemption you believe applies to the purchase and provide information to support its applicability. Please refer to the Exemption Primer for detailed information about common exemptions ❑ *A procurement of items that are available from only one source, including: • items that are available fiorn only one source because of patents, copyrights, secret processes, or natural monopolies; • films, manuscripts, or books; • gas, water, and other utility services; • captive replacement parts or components for equipment; Page 3 of 7 books, papers, and other library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and management set -vices provided by a nonprofit organization to a municipal museum, park, zoo, or other facility to which the organization has provided significant financial or other benefits; How did you determine that the item or service is only available from one source? Click or tap here to enter text. Attach screenshots and provide an explanation of any independent research you conducted, through internet searches, searching cooperatives, or discussions with others laiowledgeable on the subject matter that corroborate that the item is available only from a single source. Click or tap here to enter text. Did you attach a sole source justification letter? ❑ Yes ❑ No Describe the uniqueness of the item or service (e.g. compatibility or patent issues, etc.). Click or tap here to enter text. Section 4: Attornev Determination With the facts provided by the department, is the use of the claimed exemption defensible if the City were to be challenged on this purchase? ©Yes ❑No. Was there anything attached to this form that was relied on in malting this determination? ®Yes ❑No. If yes, please explainTroposal from vendor detailing company experience, team, methodology and approach Was there anything not included on this form or attached hereto that was relied on in malting this determination? El Yes ❑xNo. If yes, please explain:Click or tap here to enter text. Will the standard terms and conditions apply? ©Yes ❑No. Page 4 of 7 Will the contract require special terms? ❑ Yes ❑x No. Will the contract require review by the department attorney? ®Yes ❑No. Approved By: Date: 6/22/2023 J emy Anato-Mensah / Jessika Williams Assistant City Attorney Page 5 of 7 i Rentalscape City of Fort Worth, TX Proposal Quote SEPTEMBER 2, 2023 • Identify property address $30000 • Identify property owner address • 10,000+ Websites monitored Daily, worldwide • Daily Monitoring of all Calendar Activity • Real-time Reporting of all New Listings • FutureCast"m - Identify future bookings as they are made on the rental platform • Automatic identification of violations • R TING & ANALYSIS • On Demand, Dynamic reporting, offering multiple ad hoc reports INCLUDED • Filters allowing users to focus on specific segments of the STIR population ACCOUNTDEDICATED • Single Point of Contact for City staff for all matters INCLUDED • Ensures the City is following Industry best practices • Shepherds the implementation process from start to finish • Periodic meetings/calls throughout the life of the account ACCOUNTSUNLIMITED • • No limit on the number of Rentalscape user accounts INCLUDED • No per -session training costs TOTAL YEAR ONE $30000 NOTE - Pricing valid for 90 days NOTE 2 - Co-operative contracts available. Additional Information available upon request. i Rentalscape EXECUTIVE SUMMARY 4 Rentalscape Short Term Rental ID & Monitoring Platform Deckard Technologies utilizes data science expertise to assist local governments with managing their compliance activity and enforcement, such as short-term rental (STR) properties. Our technology ensures that everyone is held accountable to play by the same set of rules, follow all guidelines and ordinances, and pay their fair share of fees and taxes. To accurately track activity within the City of Fort Worth, the Rentalscape platform identifies the exact address of the STR listings within the City limits, enabling accurate display of STR activity within the City and within community districts. Rentalscape groups listings and calculates statistics on a per -property basis. By mapping the exact location of properties, Rentalscape avoids double - counting activity. Knowing the exact location of STR properties enables compliance, enforcement, tax collection and complaint management activities. •1... .f •�:j �w.. �A rwl-i fINNYFAH&I FIGURE 1: Rentalscape Property Details for 6920 Craig St, Fort Worth, TX i Rentalscape About Rentalscape Deckard's dashboard management platform for STIR will discover, identify, and efficiently present all STR activity in the City of Fort Worth, using unique technical capabilities such as its proprietary future booking detection software, automatic non- compliance recognition, industry -best address identification. Rentalscape is the only platform that shows upcoming rentals and bookings as they occur within 24 hours of the reservation being made. This allows Rentalscape users to reach out to owners and hosts who are unlawfully renting and address any issues relating to these future rentals long before guests arrive, thereby eliminating disturbances, neighbor complaints and other common issues that often arise from illegal rentals. Rentalscape maintains a database of every booking and stay made on all major platforms. Our system contains information dating back to late 2019 for every STR in the City of Fort Worth. All data can be viewed interactively on the Rentalscape portal with unlimited user access and downloaded on demand in Microsoft Excel format. Rentalscape dashboard map view shows the exact location of all STR activity, includes districts as defined by the City and displays individual property information and aggregate statistics on a per district basis. Rentalscape presents detailed STR activities including the precise address, owner information, booking history, availability and more. For each individual booking, the platform provides the actual date the reservation was made as well as the start and end date of each booking, ensuring that the City is able to distinguish back-to-back bookings. These insights are not possible to achieve by simply viewing the listings itself. Rentalscape also tracks hotel occupancy tax paid to the State of Texas for both short-term rentals and hotels. The system compares state and city tax remittance monthly to identify underpayment of City short-term rental and hotel tax. In Summary Deckard Technologies has extensive experience in the services described in the scope of services requested in this Request for Proposal. As your current vendor of short-term rental data, expanding these services to collecting short-term rental and hotel taxes and auditing within the City is very easily accomplished. And by implementing additional products and services (registration, lax, outreach), the City will achieve a complete end to end solution to manage short term rentals, that will easily improve compliance and tax collection. Our easy -to -use intuitive solutions and outreach campaigns increase compliance especially with those individuals that don't currently know the rules or find registration or tax payments too difficult. i , Rentalscape COMPANY HISTORY AND OWNERSHIP SINCE 2006• Deckard Technologies, Inc. is a San Diego California -based, C Corporation — private company, Diego plus two international offices in Sydney, Australia and Medellin, Colombia. Deckard Technologies emerged in 2018 to help ensure compliance within the US real estate market for the public sector. Founder, Greg Rose, operated a 230 person R&D group at Qualcomm Communications before semi -retiring in 2013 to focus on social justice non -profits. He soon realized many inequities existed in various aspects of real estate..... thus the birth of Deckard Technologies. Originally, Deckard received two rounds of investment while developing the data infrastructure and product for Propertyscape — Deckard's offering that looks at property tax fairness, safety and recovery based on unpermitted (and hence unassessed) improvement, fraudulent homeowner exemptions. In late 2019, we learned that many many potential customers were telling us "We really need help with management of Shorl-Term Rentals!" Since much of the data we had already gathered was applicable to this problem too, and we looked at the existing products and were not impressed, we quickly created our market leading product, RentalscapelI During the global pandemic, we arranged for further funding in order to retain our world class team and continued developing our products during the down time. Many businesses closed during this period, but Deckard came back stronger than ever. Today. Deckard Technologies has 98% customer retention, more than 130 customer jurisdictions, over $3M annual recurring revenue, and is expecting to continue to double or triple revenue annually while keeping expenses to only minor increases. We have adequate funding now and are pursuing a venture capital round to expand into other geographies and markets. i Rentalscape COMPANY EXPERIENCE With over 80 years of combined experience in the Data Mining Industry, the Deckard Team has successfully implemented over 130 Rentalscape platform and services across the U.S. since our inception in 2018. (See The Team below)....12 of which are in the State of Texas. Our customers range in size from small jurisdictions such as Nocogoches, TX to larger jurisdictions such as Galveston, TX. The majority of our customers have implemented the Rentalscape platform and ancillary products to help achieve better compliance and improve tax revenue. (See Attachments — Case Study Placer County). As your current vendor of Address Data for Short Term Rentals, Deckard has been providing service to the City of Ft. Worth since June 2022. We have worked closely with the City's staff to Identity and Monitor over 900 Short Term Rentals within your jurisdiction. We have enjoyed working with the City staff to generate reports specific to the City of Fort Worth that meet their reporting needs. Deckard is working with the City of Grapevine, TX who has only a set number of permitted properties allowed in their City. Thus our Rentalscape SAAS Platform helps staff to Identify and Monitor new activities from non -permitted Short -Term Rentals in their City. The City of Plano, TX recently expanded services with Deckard and the Rentalscape platform and implemented the Registration Portal, Online Complaint Form and 24/7 Hotline, citing customer satisfaction with product and support services. And although not in the Forth Worth area, Deckard works with the City of Galveston providing all services offered by Deckard Technologies — Rentalscape, Registration/Renewal Portal, Tax Portal, Outreach and 24/7 Hotline & Complaint Form. In addition, we created the ability for our system to work with large Property Managers that wanted to register and pay HOT tax on several properties simultaneously. And finally, South Padre Island is also using all Rentalscape as well. i Rentalscape THE TEAM With over 80 years of combined experience in the Data Mining Industry, the Deckard Team has successfully implemented 100 Rentalscape platform and services across the U.S. This success is directly attributed to the vast knowledge and experience of The Team. CHIEF EXECUTIVE OFFICER PRESIDENT EXPERIENCE: 25 YEARS EXPERIENCE:30YEARS Mathematician, U.S. SpecOps veteran, seasoned corporate senior leader and all-around problem solver. Nick's career path has always left him solving difficult problems with finesse and efficiency. He stays actively engaged with our customers and takes pride in providing solutions that meet your needs. Nick and the core technical team have been solving data problems together for over 13 years. Senior level executive and engineer for three renowned telecommunications and graphics companies. He leads by example and has spent his career leading teams that push the boundaries of what is possible. Craig is always focused on client success, enabling creative solutions that quickly become industry best -practices. CHIEF TECHNICAL OFFICER EXPERIENCE: 16YEARS Jess is a career software engineer, technical manager, accomplished communicator and public speaker, skilled trouble-shooter, team mentor, gamer, women -in -tech advocate and former white hat hacker, bringing over 12 years of software engineering experience to the team. Her team will make your data come together and is the backbone of everything we build. VP OF DATA SCIENCE EXPERIENCE: 16YEARS Machine Learning & Data Science Lead, Big Data native and software research engineer, and Open Source contributor. Building on the foundation that Jess creates, Tony and his team elevate what is possible through modern data science techniques and allow us to find more property locations and uncover more sights than anyone else in the market. 8 i Rentalscape 4 c� CLIENT SUCCESS MGR SR CLIENT SUCCESS MGR EXPERIENCE:30YEARS EXPERIENCE:8YEARS Dana has worked in many industries, ranging from customer service in the Hotel Industry to Financial Compliance. Over the past 8 years Dana's specialty has been working in Financial Compliance, Risk Management and maintenance. Dana has worked with Cities and Counties across the board solving problems and creating processes. Alexa combines her 8 years of experience working in highly dynamic tech environments with her degrees in Psychology and Communications to provide an empathetic level of service to customers. She has a passion for building relationships, solving problems, and using creative insights to drive meaningful customer engagements. Her background is in digital agency account leadership; complex program management; strategic planning and creative web services VP SALES & GOVT AFFAIRS EXPERIENCE: 31 YEARS As the head of Sales, Dustin brings decades of government experience to the Deckard team. His far- reaching experience has taken him to every city and county in the state of California, as well as countless other jurisdictions nationwide. He is passionate about staying involved throughout the implementation process to ensure his clients get exactly what he promised, and more. E i; Rentalscape METHODOLOGY AND APPROACH Deckard Technologies has the ability to identify all of the local hotels in the city of Fort Worth and conduct outreach to the administrators of the hotels in coordination with the City of Fort Worth staff to assure all hotel operators are aware of the registration process and HOT tax collection portal for the city of Fort Worth. Deckard will also conduct checks and balances with data at the Texas Comptroller office assuring that all operators are properly registered with the State of Texas Comptroller Office. Deckard will design and host an online HOT Tax collection portal for all Hotels in Fort Worth. MPLEMENTATION, TIMELINE & TRAINING Upon Contract signing, Deckard will assign the City of Fort Worth a dedicated Account Manager, who will work with the City to develop "best practices' based on Deckard's experiences with other clients. The account manager will ensure that the implementation process proceeds smoothly and will be the main point of contact for any questions, suggestions, training, or concerns. will also participate in periodic calls with City staff regularly throughout project deployment then monthly on an on -going basis as requested. And since Rentalscape is Cloud Based, no hardware or software is installed. Most jurisdictions have been up and running with Rentalscape within a couple weeks with Address Identification complete within 4 weeks of receipt of the permit and listing data. Assuming contract award in early June, we fully expect system deployment, initial address mapping and user training to be complete well before August 2023. 004 As with any new project, the occasional bump in the road occurs. Bumps like incorrect emails for end users, missing permit data, license data or incorrect unit numbers have been encountered and have been easily remedied with the communication and partnership our customers have with their Dedicated Account Manager. Feedback we have received from our customers is that our competitors take months to have systems online and address mapping underway. Our automated property identification systems are already running in City enabling us to have your system up and running extremely quickly. i Rentalscape Timeline: City of Fort Worth, TX Onboarding & Training 1) Program Kickoff 6C Al At dienis<onccnicncc Roady for UAi Initial Address Contrad cLenl's cnn;wnlance +•aIhin 1-2 wears of and ie<aW of Pemmd nenng Dn'o (typrdly User Acceraooce lesruig Idanlipieatlon Complolo Signing conlmcl rigning 12,wck rlcroR) for Rentalscape Rwnraluopc Sylwm U;o 06 15 2023 06.25.2023 07.01 2023 I06.01.2023 I0608.2(03 FIGURE 2: Rentalscape Timeline *Assuming contract sign on June I Client Handoff - outreach Letter 10 Campaign -Tax Payment Portal - Registration Portal UAT Systems ready and live For Tas P%.,,.l Poitalond 08.01.2023 SIR Regwm wn I'onol ,t 07..172023 I 07172023 Lonor Campaign Tomplate Requunmenu gnsharmg conip!wlu i Rentalscape SIMILAR SOLUTIONS The Proposer shall demonstrate they have the preferred minimum experience of four j4j years of experience for which the Proposer has provided delivering a similar end -to -end online solution to cities for managing hotels and short-term rentals similar to the size of the City. With over 80 years of combined experience in the Data Mining Industry, the Deckard Team has successfully implemented over 130 Rentalscape platform and services across the U.S. since our inception in 2018. We currently supply STR identification and monitoring services to 12 local governments in the State of Texas. Our customers range in size from small jurisdictions such as Nacogdoches, TX to larger jurisdictions such as Galveston, TX. All our Texas customers have implemented the Rentalscape platform and ancillary products to help achieve better compliance and improve tax revenue. We pride ourselves in our ability to quickly onboard new systems — having systems live within weeks and not months. We already regularly track State of Texas STR and hotel tax payments and compare these to hotel tax collection by cities to look for discrepancies between the payments. See Attachment D for specific examples. Additional References/Case Studies available upon request. 12