The URL can be used to link to this page

Home My WebLink AboutContract 52148-R4CSC No. 52148-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2023 AC Printing Attn: Durriya Dawoodbhoy 3400 S. Raider Dr. Euless, TX 76040 Re: Contract Renewal Notice Contract No. CSC No. 52148 (the "Contract") Renewal Term No. 4: October 1, 2023 to September 30, 2024 The above referenced Contract with the City of Fort Worth expires on September 30, 2023 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five (5) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its fifth (5th) and final renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.l;ov/nurchasinp- to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, R Patt Jean Wilson, BA, MCA, ECMCA Contract Services Administrator City of Fort Worth Water Department 200 Texas Street, Suite 2377 Fort Worth, TX 76102 (817) 392-8411 (office) (817) 793-7793 (cell) (817) 392-8195 (fax) nattv.wilson a,fortworthtexas.aov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Dom EwgkW By: Dana Burghdoff (Aug 9, 20231,(.A CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: By: Chris Harder (Aue 29. 202314:02 CDT) Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary AC Printing, LLC 8/25/2023 , 2023 4.d44U�4�� ,�poF F�RT�aa l.g O v8 'o * $oo�° aad a� 000zpSaaa �bR44d� By: �C�treec�Zey Name: Durriya6awoodbhoy G Title: Chief Executive Officer CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: a�•�SCi-- , Name: Patty a Nilson Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: P-12317 Date Approved: April 2, 2019 Form 1295 Certification No.: 2019-463146 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1 • 4 and 6 if there are. Interested parties. Complete Nos. 1, 2, 3, 5, and 6 If there are no knterosted parties, 1 Name of business entity filing form, and the city, stale and country of the business entity's place Of business, AC PRINTING LLC Euless, TX United States 2 Name of governmental entity or state agency that Is a party to the contract for which the form is being filed, City of Fort Worth FORM 1295 Intl OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2019-4631.46 Date Filed: 03/13/2019 Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Bid Number ITB No. 19.0077 Printing and Related Services Nature of interest 4 Name of Interested Party City, Slate, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there Is NO Interested Parry. Q 6 UNSWORN DECLARATION �/ My name is U / !/� ¢� c�� j 1 y0 and my dale of birth My address is _ ow. low. (street) (city) (stale) (zip code) (country) I declare under penally of perjury that the foregoing Is true and correct. � Executed In 7 /4'1�.�A� / County, Stale of / /` on thoI ay of 444A,544 , 20L. (month) (year) r signal ro a aulhorized agent of contracting business entity (Voclnrant) Fortes provided by Texas Ethics Cornmisslon www.ethics.state.tx.us Version V1.1,391[80390 CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 4/2/2019 Create New From This M&C DATE: 4/2/2019 REFERENCE **P-12317 LOG NAME: NO.: CODE: P TYPE: CONSENT PUBLIC HEARING: lllh I'll -,III- of Ow I Ily of I nl1 WWII, to l.. FOItT WORTI I 13P19-0077 PRINTING SERVICES CW JPB [IN, ce SUBJECT: Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for Printing and Related Services for a Combined Annual Amount of Up to $1,800,000.00 and Authorize Five Renewal Options for All City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services for a combined annual amount of up to $1,800,000.00 and authorize five renewal options for all City Departments. DISCUSSION: City departments approached the Purchasing Division to procure agreements for printing related services. Goods and services to be ordered under these contracts include stationery, envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts for color printing involving various sizes, weights, media and image types, as well as binding and finishing services, including foam core mounting and laminating. Staff issued an Invitation to Bid (ITB) to 52 related vendors. The ITB consist of detailed specifications. The ITB was advertised in the Fort Worth Star-Telearam on February 20, 2019, February 27, 2019, and March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee consisting of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City. Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up to $600,000.00 per year for a combined total amount of up to $1,800,000.00 per year. No guarantee was made that a specific amount of these services will be purchased. The proposed agreements would allow the unit prices to be increased as long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution. FISCAL INFORMATIONXERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\19-0077\JPB TO _ Budget Reference # Amount Fund Department Account Project Program Activity I ID I ID I I I Year , (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I Year I (Chartfield 2) Submitted for City Manager's Office by. Susan Alanis (8180) Originating Department Head: Additional Information Contact: ATTACHMENTS 19-0077 MWBE Waiver approval.ndf (CFW Internal) 19-0077 Rating Scores Summarv.pdf (CFW Internal) Form 1295 redacted.ndf (Public) Sams Report 3-14-2019.pdf (CFW Internal) Signature:5�� Email: allison.tidwell@fortworthtexas.gov Kevin Gunn (8517) Cynthia Garcia (8525) John Padinjaravila Baby (2279)