HomeMy WebLinkAboutContract 56499-R2CSC No. 56499-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 6, 2023
All City Management Services, Inc.
Attn: Demetra Farwell
10440 Pioneer Blvd, Suite 5
Sant Fe Springs, CA 90670
Re: Contract Renewal Notice — 2nd Renewal
School Crossing Guard Program
Contract CSC No. 56499
Renewal Term No. 2: September 1, 2023 to August 31, 2024
The above referenced Contract with the City of Fort Worth ("City") expires on August 31,
2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of
the City. This letter is to inform you that the City is exercising its right to renew the Contract for
an additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter to the address set forth below acknowledging receipt of the Contract
Renewal Notice.
Please log onto PeopleSoft Purchasing at littn://fortworthtexas.e_ov/ourchasinQ to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Rashad Jackson
(817)392-8776
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page l of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
William Johnson (A 28, 202313:06 CDT)
Name:
William M. Johnson
Title:
Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Lauren Prieur(Aug24,202316:12CDT)
Name: Lauren Prieur
Title: Director -Transportation & Public Works
Department
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Name: Jannette S. Goodall
Title: City Secretary
CONTRA TOR:
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Name: De tra F ell
Title: Corpo ate S etretary
Date:
Contract Renewal
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: A-I9.,/,.
Name: Rashad Jackson
Title: School Crossing Guard Program Manager -
Transportation Public & Works Department
APPROVED AS TO FORM AND LEGALITY:
N ico By: ico Arias 2311:19 CDT)
Name: Nico Arias
Title: Assistant City Attorney
AUTHORIZATION:
M&C: 23-0076
Date Approved: 02/14/2023
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0076
LOG NAME: 20ALL CITY MANAGEMENT SERVICES CONTRACT AMENDMENT
SUBJECT
(ALL) Authorize Execution of a Second Amendment to City Secretary Contract No. 56499-A1 R1 with All City Management Services, Inc., for
Crossing Guard Services to Include 31 Middle Schools and 40 Locations, Resulting in a New Annual Amount Up to $2,851,237.80
RECOMMENDATION:
It is recommended that the City Council authorize execution of a second amendment to City Secretary Contract No. 56499-A1 R1 with All City
Management Services, Inc., for crossing guard services to include 31 middle schools and 40 locations, resulting in a new annual amount up
to $2,851,237.80.
DISCUSSION:
The City currently contracts with All City Management Services (ACMS) to provide crossing guard services at 137 schools with elementary age
children for a total up to 244 intersections. In Fiscal Year 2023 budget, City Council increased the ACMS contract budget to $2,636,088.00 to fund
expansion of the School Crossing Guard Program to middle schools. The purpose of this Mayor and Council Communication (M&C) is to amend
the ACMS contract scope to align with the City Council approved School Crossing Guard Program expansion to middle schools for a new annual
contract amount of $2,851,237.80.
In Spring 2022, approximately 49 middle schools were evaluated to document numbers of student walkers, crossing locations and to identify
pedestrian infrastructure needs. Approximately 31 schools met minimum criteria for crossing guards based on numbers of student walkers and
roadway configurations and speed.
City Secretary Contract No. 56499-A1 R1 is being amended to add 31 schools with middle age children and up to 40 intersections. The addition of
middle schools will bring the total to 168 schools and up to a total of 284 intersections covered in the ACMS contract.
Funding is budgeted in the Other Contractual Services account of the CCPD After School Program Department and in the CCPD Crossing
Guards Departments Rollup within the Crime Control & Prev Distr Fund.
This will serve all COUNCIL DISTRICTS.
Business Equity Division: All City Management Services (ACMS) is a certified M/WBE (qualified under the Significant Business Presence
program) and will perform 100% of the work. The City's Business Equity Goal is 25%.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Crime Control and
Prev Distr Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Martin Phillips 7861
Chelsea St. Louise 7978
FORT WORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: All City Management Services, Inc.
For: ACMS 2nd Renewal
M&C: 23-0076 CPN:
CSO: 56499 DOC#:
Date:
To:
Name
Department Initials Date Out
1.
Rashad Jackson
TPW- Signature eq
2.
Anna Benavides
TPW — Initials A $
3.
Martin Phillips
TPW- InitialsP
4.
Lauren Prieur
TPW- Signature
5.
Nico Arias
Legal- Signature NSA
6.
William Johnson
ACM- Signature W
7.
Ronald Gonzales
CSO — Initial R�
8.
Jannette Goodall
CSO-Signature ,5�
9.
Allison Tidwell
CSO-Assign CSC A'&-
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs