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HomeMy WebLinkAboutContract 27214 CITY SECRETARY CONTRACT NO. -f 11-12-01 PO4 :24 IN 2-01• PO4:24 IN EXTENSION OF AGREEM ENT FOR ACQUISITION AND RELOCATION SERVICES WHEREAS, DFW Advisors Ltd. Co. ("Contractor") and the City of Fort Worth ("City") entered into an agreement ("Agreement") for acquisition and relocation services on July 28, 2000 (City Secretary Contract No. 26104) for the fee simple acquisition of property and the relocation of the occupants in connection with the noise mitigation program at Meacham International Airport("Project"). WHEREAS,the Agreement expired on its own terms on September 30, 2001. WHEREAS, the City and the Contractor desire to extend the Agreement to December 31, 2001. NOW'THEREFORE, City and Contractor agree as follows: 1. This Extension of Agreement shall commence on October 1, 2001 and terminate on December 31,-200 1, unless extended in writing by both parties in accordance with the provisions in the Agreement. 2. Section IV of the Agreement entitling COMPENSATION TO THE CONTRACTOR is hereby amended by adding the following provisions: a. The total contract amount of $610,467.00 as approved previously will be increased by a total of$82,390.50, for a final contract amount of$692,857.50 A reallocation of the funds in accordance with the attached and incorporated Exhibit"A' (Budget and Contract Revision)will be permitted. b. Unless specifically revised herein, all the other terms of the Agreement shall remain unchanged and continue in full force and effect. offlckl EEC= KExtension Meacham Pagel p o Executed on this— of ©d'�LV�L� 2001. CITY OF FORT WORTH: CONTRACTOR: DFW Advisors LTD, Co.. By: By: Assistant City anager Title: Address: Approve s to. and legality: 6-0 ot Assistant City Attorney Contract Authorization Cr Secretary Date njGD? KExtension Meacham Paget UL' �6'`ullUe � In10 City of Fort Worth,Texas Acquistlon and Relocation Services Meacham International Airport-Contract No.26104 Budget and Contract Revision Revised Contract Through DFIVAdvisors Ltd.Co. Person/Work Description Billing Rate December 31,2001 Positions/Rates/Billings On-call Principals J.Falvo/C.Gough $ 150.00 $ 40.500.00 Project Manager Robert Duran $ 85.10 $ 121,692.50 Administrative Assistants L.Rojo,others $ 38.80 $ 102,103.20 Total DFW Advisor Foos $ 264,295.70 Positions/Hours On-call Principal J.Falvo/C.Gough 270 Project Manager Robert Duran 1,430 Administrative Assistants L.Rojo,others 2,632 Total DFW Advisor Hours 4,332 Sub-Consultants,fees,hours&expenses: Terrell,Hundley,Carroll-Positions/Rate/Billings On-call Principal Joe Carroll $ 150.00 $ 16,200.00 Supervisor Vivian Wisnant $ 101.48 $ 14,722.92 Homeowner Agent Patricia Zapata/Benton $ 63.38 $ 20,006.80 Homeowner Agent Angela V.Maldino $ 55.00 $ 85,635.00 Information Systems Manager Bobby Tyler $ 67.09 $ 1,912.07 Total THC Fees $ 138,476.79 THC Positions/Hours On-call Principal Joe Carroll 108 Supervisor Vivian Wisnant 145 Homeowner Agent Patricia Zapata/Benton 316 Homeowner Agent Angela V.Maldino 1,557 Information Systems Manager Bobby Tyler 29 Total THC hours 2,155 Total DFWAdvisor[THC Hours 6,487 Other Sub-Consultants,fees&expenses: Units/Rates Eminent Domain Valuation Gp. Appraisals of SF houses 37 @$900.+$600 $ 33,900.00 Afram IntI.Environmental Phase I Environmental 1 @$3.500.00 $ 3,500.00 Halff Associates Survey work&Exhibit."A" I @$17,500.00 $ 17,500.00 WestStar National Title Co. Title Insurance policies 370$995.00 $ 36,815.00 James Culbertson Law Office Closings/legal on SF houses 37 @$500.00 $ 18,500.00 James Culbertson Law Office Clear title/legal problems $ 2.000.00 Bolo y Landscape Company Yard mowing 37 @$827. $ 30,600.00 Hughes Building Services Boarding-up,re-key,etc. 37@$672. $ 24,870.00 Custom Fence Company Perimeter chain link fencing,etc. Lump Sum $ 50.175 00 Total Sub-consultants Fees $ 356,336 79 Sub-consultant Admin Fee of 10% $ 35,633.69 Reimbursable Expenses- DFW Advisors Ltd.Co. $ 18,591132 Terrell,Hundiey,Carroll $ 18,666.667 Total Reimbursable Expenses $ 36,591.32 Revised Total-Contract No.26I04 $ 692,857.50 Original Approved Amount for Contract No.26104 _ ,_ — $ ` (610,467.00)) _ ^ Incroaselrilfil:1.. rit'6f�doi.itrict`N6.,i26lo4'tobe,'approvod:',':'.''.� $ 82,390.50 Extensiod'of Contiract'Com pleton/T rminatl I a on Date to be approved" December 31,2001 . w E XIMIrr"A" Page I of 2 00,1 F F Cc L E R D CNN N:'*"�-:111A RY ?,Annrhnrnqn m Pr?n L— !�.j City of Fort Worth,Texas Acqulstion and Relocation Services Meacham international Airport-Contract No.26104 Budget Revision-Contract and City Direct Pay Analysis DFW Advisors Ltd Co -Contract No.26104. DFW Advisors Ltd.Co.-Fees $ 264,295.70 Terrell Hundley Carroll-Fees' $ 138,476.79 DFWA and THC out-of-pocket reimbursable expenses $ 36,591.32 Other sub-consultants/contractors costs and administrative fees $ 253,493.69 Total Contract No.26104 $ 692,857.50 Other Project Estimated Goats/Allowanc 9S Patd Direct by City of Fort Worth Purchase properties 1£vacant lots $ 1,551,000.00 Relocation of residents $ 530,000.00 Last resort housing payments $ 25,000.00 Moving and related expenses $ 50,000.00 Demolition and lot clearing $ 176,000.00 Review Appraiser $ 11,100.00 Staff Program Coordination $ 25,000.00 Additional environmental testing $ 30,900.00 Condemnation,legal and other $ 20,000.00 rota)Other Project Costs-Paid Direct by City $ 2,419,000.00 Total Estimated Project Costs Before Contingency $ 3,111,857.50 General Contingency $ 221,142.50 Total Estimated Project Costs $ 3,333,000.00 EXHOrr"A" Page 2 of 2 CC Ph, G?�CuG�D Cuff C�IVINE�(,pllil ( �a �t'��IU�UUP Ul`aWo City of'Fort Worth, Texas qVinvow and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 10/16/01 **C-18796 55NOISE 1 of 2 SUBJECT CONTRACT EXTENSION OF CITY SECRETARY CONTRACT NO. 26104 WITH DFW ADVISORS, LTD. COMPANY FOR PROJECT MANAGEMENT OF THE NOISE MITIGATION PROGRAM AT FORT WORTH MEACHAM INTERNATIONAL AIRPORT RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a contract extension agreement for City Secretary Contract No. 26104 extending the term of the contract to December 31, 2001; and 2. Approve an increase in the payment amount of the contract by$82,390.50. DISCUSSION: On July 18, 2000 (M&C C-18133), the City Council approved the selection and award of a contract to DFW Advisors, Ltd. Company for the management of the Noise Mitigation Program (Phase III) at Fort Worth Meacham International Airport. The original amount of the contract was $610,467.00. The contract specifies the contractor will acquire thirty-seven parcels in connection with the Federal Aviation Regulations Part 150 Noise Study for Fort Worth Meacham International Airport. On August 10, 1999 (M&C G-12631), Grant Funds of $3,333,333,00 for Land—Noise Compatibility, of which $333,333.00 is the City's match, were made available under a grant accepted by the City Council. In accordance with the terms of City Secretary Contract No. 26104, the contract terminated on September 30, 2001. As of this date a total of thirty-two parcels have been acquired. An additional three parcels are under contract and will be closed within the next 30 days. The acquisition of the remaining two parcels is still being negotiated and should be completed by December 31, 2001. As of August 31, 2001, a total cost of $457,807.75 of the contract amount has been expended for contractor services. The consultant has indicated an additional $82,390.50 will be needed to complete the program, and City staff believes that the additional amount is reasonable. The final contract amount payable under the original contract, plus the increase amount, shall not exceed $692,857.50. A reallocation of funds based on actual expenditures is incorporated into a revised Acquisition and Relocation Budget for Phase III, and will permit the above recommended increase. The total grant funding of$3,333,333.00 is adequate to complete the Phase III acquisitions and relocations. These properties.are located in COUNCIL DISTRICT 2, Mapsco 48X. City of Fort Worth, Texas "arbw and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 10/16/01 **C-1 8796 55NOISE 2 of 2 SUBJECT CONTRACT EXTENSION OF CITY SECRETARY CONTRACT NO, 26104 WITH DFW ADVISORS, LTD. COMPANY FOR PROJECT MANAGEMENT OF THE NOISE MITIGATION PROGRAM AT FORT WORTH MEACHAM INTERNATIONAL AIRPORT FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. MG:n 4 Submitted for City Manager's FUND T-ACCOUNTI CENTER I AMOUNT CITY SECRETARY Office by: (to) Mike Groomer 6140 APPROVED Originating Department Head: CITY COUNCIL Lisa A.Pyles 5403 (from) 16 2001 GR76 539120 055218590010 $82,390.50 Additional Information Contact: ("aty fecretaq d'fto Lisa A.Pyles 5403 +icy of;• ".worth,Texas