HomeMy WebLinkAboutContract 54475-R3CSC No. 54475-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 24, 2023
VPlmaging, Inc. dba DocuNav Solutions
Attn: Legal Dept
8501 Wade Blvd., Suite 760
Frisco, TX 75034
Re: Contract Renewal Notice
Contract No. CSC No. 54475 (the "Contract")
Renewal Term No. 3: November 29, 2023 to November 28, 2024
The above referenced Contract with the City of Fort Worth expires on November 28, 2023
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term (current insurance certificate, to the address set forth below, acknowledging receipt of
the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect
the renewal.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
Katherine.mav(&fortworthtexas. 2ov
(817) 392 - 8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Valerie Washington (Aug 31, 2023 16:38 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 31, 2023
VPImaging, Inc. dba DocuNav Solutions
By: M
Name: CJ Bettis
Title: VP of Operations
Date: 8/25/23
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: NA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Aug 28, 2023 10:26 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
�000n r
vnnnb
�A
o-°*-'o4'61111
°0.
d�o
*
bpbA4�gpp
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
�oc�aHae�
SOLUTIONS
VP Imaging, Inc. dba DocuNav Solutions
8501 Wade Blvd., Suite 1440
Frisco, TX 75034
800-353-2320
DocuNav Contact:
Accounts Payable
QUOTE
City of Fort Worth
Date: 8/25/2023
Quote: DSA11558
* Last year ended your 3-Year contract. Signing this quote signifies that you agree to continue
ANNUAL SUPPORT AGREEMENT
an additional 3-Year agreement with DocuNav Solutions. Renewal date: November 28th.
300 ERM Laserfiche RIO Records Management Edition $17.80 $4,806.00
1 TK Laserfiche RIO Toolkit
$1,000.00 $900.00
1 PPX2 Laserfiche RIO Public Portal license for dual CPU machinelicense (Includes $13,500.00 $12,150.00
Laserfiche WebLink and retrieval connections licensed per processor). License is
for multiple processors and must match the number of processors enabled on the
server hardware where the Laserfiche Application Server is installed. The Portal
License will enable WebLink users to connect to a single application server.
2 IA Laserfiche RIO Import Agent $405.00 $729.00
1 C01 Laserfiche RIO ScanConnect
$45.00 $40.50
1 DN DV DocuNav Dataview $600.00 $540.00
300 ENF02- Laserfiche Rio Named Full Users (Per user; 200-499 users) Named User pricing $178.00 $48,060.00
N includes: Unlimited Laserfiche Servers, Workflow, Mobile, Web Client, Audit Trail,
Snapshot, Microsoft Office/Sharepoint, Web Admin Console and Digital
Signatures. Pricing effective 01/01/2021
1 DN DIR DocuNav Solutions DIR Support Discount (10%-off) *Please See DIR Contract # $(7,469.50) $(7,469.50)
DSA D I R-CPO-4449. *Included in software pricing above.
*Note: All quotes expire 30 days from above date. Please call your DocuNav contact for any changes.
Subtotal $67,225.50
Discount $0.00
Tax $0.00
Total $67,225.50
Sign Here Date
Payment Terms: All payments are Net 30 from date of invoice issued. Preferred payment method: check orACH payment.
Subscription terms will renew on the anniversary of the date of your DocuNav Annual Support Agreement unless you provide
cancellation notice 45 days before the end of the agreement. On -site Professional Services Time: billing rate quoted does not
include travel expenses for out of market professional services time. Pre -purchased hours or daily units expire after 3 years
from invoice date.