HomeMy WebLinkAboutContract 54773-R3CSC No. 54773-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 23, 2023
Digital Markets, Inc. dba Vista Com
9824 Whithorn Dr.
Houston, TX. 77095
Re: Contract Renewal Notice
Contract No. CSC No. 54773 (the "Contract")
Renewal Term No. 3: November 2, 2023 to November 1, 2024
The above referenced Contract with the City of Fort Worth expires on November 1, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httas://www.fortworthtexas-2ov/departments/finance/Durchasin2.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
katherine.mavnu,fortworthtexas. cov
(817) 392- 8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Valerie Washington (Aug 31, 202316:37 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 31, 2023
Digital Markets, Inc. dba Vista Corn
By: �6 G{%�ailri
Name: Ro rn Wolverton
Title: Operations Manager
Date: 8/24/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
���
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0741
Approval Date: 09/28/2021
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Aug 28, 202310:27 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review
Page 1 of 2
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 10/20/2020 REFERENCE **M&C 20- LOG NAME:
NO.: 0741
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Fo H
13P AMEND M&C 20-0425
RECORDING SYSTEM
REPLACEMENT ADK ITS
NO
SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 20-0425 to Correct
the Listed Cooperative Contract, for a Recording System Replacement with ADK ITS, for
the Information Technology Solutions Department on Behalf of the Police Department
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It is recommended that the City Council authorize an amendment to Mayor and Council
Communication 20-0425 to correct the listed cooperative contract for the Information Technology
Solutions Department on behalf of the Police Department.
DISCUSSION:
On June 16, 2020, City Council approved Mayor and Council Communication (M&C) 20-0425
authorizing a Purchase Agreement with DigitalMarkets Inc. d/b/a "Vista Com", utilizing General
Services Administration contract no. GS-35F-0415V. The Agreement would be used to purchase and
implement a new telephone recording system for the processing and retention of critical 911 calls.
The M&C will be amended to correct the listed cooperative agreement as the purchase will be made
utilizing Houston -Galveston Area Council (HGAC) contract no. RP07-20.
Price Analysis:
The HGAC Contract No. RP07-20 offers discounted pricing. Staff have reviewed the pricing and
determined it to be fair and reasonable.
Cooperative Purchase:
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. The HGAC contract was competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
M/WBE Office:
A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
Successor Contracts:
In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the
end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City
Council were to not appropriate funds for a future year, Staff would cease making purchases when the
last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. If
the cooperative contract is extended, this M&C authorizes the City to purchase similar products and
services under the extended contract. If the cooperative contract is not extended, but a new
cooperative contract is executed with DigitalMarkets, Inc. d/b/a Vista Corn with substantially similar
terms as the previous cooperative contract, this M&C authorizes the City to purchase the products
under the new cooperative contract.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28309&councildate=10/20/2020 8/28/2023
M&C Review
Page 2 of 2
Administrative Change Order:
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Agreement Term:
The current term of the Purchase Agreement is set to expire on June 30, 2021. Upon Council
approval, the new Purchase Agreements will shall become effective and expire on June 30, 2021 in
accordance with the existing Agreement.
Renewal Options:
The Agreement may be renewed for up to four (4) one year renewals in accordance with applicable
cooperative contract or successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on
City funds.
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TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Jay Chapa (5804)
Valerie Washington (6192)
Oriciinatinci Department Head:
Additional Information Contact:
ATTACHMENTS
1295.pdf (CFW Internal)
H-GAC.Ddf (Public)
VistaCom.Ddf (Public)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Ashley Kadva (2047)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28309&councildate=10/20/2020 8/28/2023