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HomeMy WebLinkAboutContract 57621-R1CSC No- J�6h_R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 4, 2023 RJN Group, Inc. Attn: Mr. Javier Valdez 6707 Brentwood Stair Road Fort Worth, Texas 76112 Re: Contract Renewal Notice —1" Renewal In -House CCTV Professional Services Contract No. CSC No. 57621 Renewal Amount: $250,000 The above referenced contract with the City of Fort Worth expires with the expenditure of funds. The funds for the contract have been programmed. This letter is to inform you that the City is exercising its right to renew the contract for an amount up to $ 250,000, which will be effective immediately upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.cov/nurchasinc to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sinc WR. Can�,PJE., CFM Stormwater Infrastructure Manager (817) 392-2587 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 57621 ACCEPTED AND AGREED: CITY OF FORT WORTH William Johnson (5 1, 202313:32 CDT) By: Name: William M. Johnson Title: Assistant City Manager Date: Sep 1, 2023 APPROVAL RECOMMENDED: By: Name: Lauren Prieur Title: Director, Transportation & Public Works Department r_11aIM" By: (f Name: Jannette Goodall Title: City Secretary �,dg4UUIl� FOR ohoo �A G-oo ooA Pvooz o o a �Pd a" �EK*okoo CONTRACTOR: By: By: t, ' Name: Daniel Jacoon Title: Sr. Vice President Date: August 9, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Cannon R. Wenryy,.E.,M Title: Stormwater Infrastructure Manager APPROVED AS TO FORM AND LEGALITY: p i By: DBlack (Aug 31, 2023 10:16 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0275 Date Approved: 04/12/2022 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 8/21/23, 4:03 PM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FIR H Create New From This M&C DATE: 4/12/2022 REFERENCE NO.: **M&C 22-0275 LOG NAME: 20SWM IN- HOUSE CCTV CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Engineering Agreement with RJN Group, Inc., in an Amount Not to Exceed $250,000.00 to Support the City of Fort Worth's Storm Drain Rehabilitation Program In -House Closed -Circuit Television Project with Up to Three Renewals and a Maximum Contract Duration of Five Years, Adopt Attached Appropriation Ordinance and Amend the Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an engineering agreement with R3N Group, Inc., in an amount not to exceed $250,000.00 to support the City of Fort Worth's Storm Drain Rehabilitation Program In - House Closed -Circuit Television project (City Project No. 103963) with up to three renewals at the City of Fort Worth's sole option and a maximum contract duration of five years; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Capital Fund in the amount of $250,000.00, from available funds, for the purpose of funding the City of Fort Worth's Storm Drain Pipe Rehab project (City Project No. P00114); and, decreasing estimated receipts and appropriations in the Unspecified project (City Project No. UNSPEC) by the same amount; and 3. Amend the Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: Approval of this Mayor and Council Communication will authorize execution of an engineering agreement in an amount not to exceed $250,000.00 to assist the City of Fort Worth (City) in the implementation of the Stormwater Management Program's Storm Drain Rehabilitation Program In -House Closed -Circuit Television (CCTV) project by providing the following: training to use the equipment and software; assisting staff with pipe evaluations to identify and prioritize corrective rehab measures; reviewing and performing QA/QC of data; and, development of processes and protocols needed for a self-sufficient In -House Program for our Storm Drain Rehabilitation Program. apps.cfwnet.org/council_packet/mc_review.asp?ID=29829&councildate=4/12/2022 1 /3 8/21/23, 4:03 PM M&C Review The development of a Storm Drain Rehabilitation Program is a Level 1 Priority, Key Initiative included in the 2018 Council adopted Stormwater Management Program Master Plan. Storm drain rehabilitation is one of the Stormwater Management Program's top priorities due to the life safety risk that can happen when deteriorating storm drain pipe creates sinkholes. From a Request for Qualifications (RFQ) for storm water management professional and engineering services dated July 29, 2021 and August 5, 2021, RJN Group, Inc., was selected as the most qualified consultant for this work based on published selection criteria and their submitted specific proposal to provide pipe assessment and condition program services.??RJN Group, Inc. proposes to perform the scope of work for this contract for a not -to -exceed fee of $250,000.00.??The City will issue individual task orders to authorize the consultant to perform work under this agreement until such time as the contract funds have been expended.?The City, at its sole option, may renew this contract three times under the same terms and conditions. ??Staff considers the fee to be fair and reasonable for the anticipated services to be performed. This contract will not result in any additional annual operating cost for the Transportation and Public Works (TPW) Stormwater Management Division. The funding was included in the FY2022-2026 Capital Improvement Program for project P00114. In order to administratively track the spending of all funding sources in one project, appropriation ordinances are needed to appropriate additional funds into the programmable project to jointly funded future Stormdrain Pipe Rehab child projects. The action in this M&C will amend the Fiscal Year 2022 Adopted Budget as approved in connection with Ordinance 25073-09-2021, Section 6, as listed on page 27. Capital Fund Project FY2022 CIP Name Name appropriations Authority 52002- Stormwater P00114- Capital Stormdrain Project Pipe Rehab $1,600,000.00 This M&C Budget Change Revised FY2022 (Increase/Decrease) Budget $250,000.00 $1,850,000.00 M/WBE Office —A waiver of the goal for Business Equity subcontracting requirement has been approved by the Department of Diversity and Inclusion -Business Equity Division, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. This project is located in ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/council_packet/mc_review.asp?ID=29829&councildate=4/12/2022 2/3 8/21/23, 4:03 PM M&C Review The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital Projects Fund for the Storm Drain Rehabilitation Program In House CCTV project and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Capital Projects Fund for future identified task order projects related to the Stormdrain Pipe Rehab programmable project to support the approval of the above recommendation and execution of the engineering agreement. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program ' Activity ' Budget Reference # ID ID Year I (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manaaer's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Year Dana Burghdoff (8018) William Johnson (7801) Greg Simmons (7862) Reference # (Chartfield 2) 20SWM IN-HOUSE CCTV Funds Availabilitv.pdf (CFW Internal) 20SWM IN-HOUSE CCTV 52002 A022(r2).docx (Public) 20SWM IN-HOUSE CCTV P00114 Proarammable Proj Bud Summarypdf (CFW Internal) 20SWM IN-HOUSE CCTV Updated FID table.xlsx (CFW Internal) Form 1295 Certificate 100874808.Ddf (CFW Internal) RJN Group SAM-2022.pdf (CFW Internal) Waiver SWS-092 In -House CCTV 012122.pdf (CFW Internal) Amount Amount apps.cfwnet.org/council_packet/mc_review.asp?ID=29829&councildate=4/12/2022 3/3 FORT WORTH Routing and Transmittal Slip TPW Stormwater Management DOCUMENT TITLE: In -House CCTV Professional Services —Renewal No. 1 M&C: 22-0275 CPN 57621 CSO DOC Remarks: The contract provides professional services support for the In-house CCTV Program, where through task order assignments the contracting consultant (RJN) provides engineering support and services to allow the In-house CCTV program to acquire video data for necessary inspection and assessment of the city's storm drain system city wide. DEPARTM ENT INITIALS DATE 1. Stephen Nichols -SW M Prog Mqr. TPW- Initial SN Aug 29, 2023 2. Jennifer M. Dyke, Asst. Dir TPW- Initial Aug 30, 2023 3. Lauren Prieur, Dir. TPW- Signature Vtn Aug 30, 2023 4. Doug Black Legal- Signature dwbdX4 Aug 31,2023 5. William Johnson CMO-Signature 4- :)ep1,2023 6. Ron Gonzales Approver __ :;ep 1, 2023 7. Jannette Goodall CSO- Signature ;eq 1.2023 8. Allison Tidwell Form Filler AT Sep 1, 2023 DOCUM ENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes X No NEXT DAY: ❑ Yes X No ROUTING TO CSO: XYes ❑ No Action Reauired: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call Cannon R. Henry at ext. 2587 for pick up when completed. Thank you.