HomeMy WebLinkAboutContract 58796-A1CSC No. 58796-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 58796
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Siemens Industry, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 21, 2023, the Parties entered into City Secretary Contract 58796
to provide Gaseous Clean Agent Fire Suppression System, and Annual & Semi -Annual Test &
Inspection services. ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add Exhibit "A", attached
hereto, at a one time cost of $19,500.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit "A" at a one-time cost of $19,500.00 bringing
the total contract amount to $285,726.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 1 of 7
I:TK81JDIgoIDII7:\121I7:T"R04DI13
CITY OF FORT WORTH:
By:
Valerie Washington (Aug 28, 2023 21:32 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 28, 2023
APPROVAL RECOMMENDED:
By: /
Name: Kevin Gunn
Title: Director, IT Solutions Department
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: BobbvBobbv L , 2023 14:04 CDT)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
ATTEST: a�FORT°nII By: 6—F� �—
a
A Nay°o, Name: Taylor Paris
p�8
}Q� Title: Assistant City Attorney
aaQn��Xnsb4q
By: CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 22-0730
Title: City Secretary Approved: 09/27/2022
1295:
VENDOR:
Siemens Industry, Inc. ATTEST:
Digdally signed by Rob Williams
Rob Williams ONSe—lnduslry CNbRob William,
By: Dab. 2023 08 22 13 36 5'00By:
Name: Rob Williams Name:
Title: Project Manager Title:
Date: 8/22/23
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 2 of 7
Contact Information
Sales Executive:
Email Address:
Customer Contact:
Customer:
Address:
Services shall be provided at
Exhibit A
Proposal #
Date:
Rob Williams
williams.robCa)siemens.com
Don Atchison
CITY OF FORT WORTH
1000 THROCKMORTON ST
FORT WORTH TX 76102-6312
SIEMENS
8111592
July 21, 2023
6801 Bowman Roberts Rd. Fort Worth, TX 76179
Page 1 of 5
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 3 of 7
SIEMENS
Table of Contents
SIEMENS PROPOSAL....................................................................................................... 1
ContactInformation.............................................................................................. 1
Conditionsof Request............................................................................................ 3
Scopeof Work....................................................................................................... 4
PricingSummary ................................................................................................... 4
SignaturePage............................................................................................................... 5
SignaturePage...................................................................................................... 5
Page 2 of 5
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 4 of 7
SIEMENS
Conditions of Request
We transmit herewith the above referenced price request for Change Order 1 to the contract between
Siemens Industry, Inc. ("Siemens") and CITY OF FORT WORTH dated 81912022 for the Base Contract (the
"Agreement"). This price request is based on information received from your company and is subject to the
following conditions:
1. No change in contract price.
2. X Change of S 519,500.00 in contract price.
3. days of extension of contract. Retention shall be extended only on value of price request.
4. We are not proceeding until we received a change order.
5. Work is proceeding as authorized.
6. Please forward a cost event & change order to this office since the work has been completed.
This proposal covers the present ascertainable direct costs at this time. It does not include any extra costs
associated with the impact of this Change Order on the project schedule, labor productivity or their factors
affecting the cost of performance. Siemens reserves the right to amend this proposal if and when such
impact costs become reasonably determinable. The Description of Changes is attached hereto and made
apart hereof. The Agreement is incorporated by reference, modified only to the extent modified herein.
Page 3of5
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 5 of 7
SIEMENS
Scope of Work
List of what is to be completed:
1. Siemens to furnish and install three new smoke dampers in mechanical system.
2. Siemens to run an additional electrical circuit to power the dampers.
3. Siemens to tie in the dampers to the new alarm system so close on general alarm to seal the protected
spaces.
Exclusions and Clarifications
Work to be performed on regular time.
Additional permits not required.
Pricing Summary
Pricing Summary
Total Quote Price
This price is firm for 30 days from the date of this proposal.
Sell Price
S19,500.00
Page 4 of 5
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 6 of 7
Signature Page
Proposed by:
Siemens Industry, Inc.
Company
Accepted by:
CITY OF FORT WORTH
Company
SIEMENS
Rob Williams Valerie Washington
Name Name (Printed)
8111592 1
Valerie Washington (Aug 28, 202321:32 CDT)
Proposal ri Signature
$19,500.00
Proposal Amount
July 21, 2023
Date
Assistant City Manager
Title
Aug 28, 2023
Date
Purchase Order N
Page 5of5
First Amendment to Fort Worth City Secretary Contract No. 58796 Page 7 of 7
M&C Review
Page 1 of 2
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG NAME
NO.: 0730
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Fore
04DISASTER RECOVERY
DATA CENTER SITE FIRE
SUPPRESSION SYSTEM
NO
SUBJECT: (ALL) Authorize a Purchase Agreement with Siemens Industry, Inc. for a Fire Suppression
System to Support the Information Technology Solutions Department Disaster Recovery
Site in the Amount of $281,226.00 Using a Cooperative Agreement for a Period of Three
Years; the Project is in the Approved Five Year IT Capital Plan Using American Rescue
Plan Act Funding
RECOMMENDATION:
It is recommended that City Council authorize a purchase agreement with Siemens Industry, Inc. for a
fire suppression system to support the Information Technology Solutions Department Disaster
Recovery Site in the amount of $281,226.00 using cooperative agreement Sourcewell No. 030421-SIE
for a period of three years.
DISCUSSION:
The City of Fort Worth Information Technology Solutions Department (ITS) maintains a central data
center with a secondary site for disaster recovery should an unforeseen event render the central data
center inoperative. The secondary site/disaster recovery data center is located at Eagle Mountain
Water Treatment Plant.
Staff recommends installing a gaseous fire suppression system to protect the equipment installed in
this facility. The new system will be similar to the system installed at the City Hall data center using
Novec 1230, a clean agent fire suppressant that leaves behind no residue and is not electrically
conductive. The installation will include the tanks for the gas to be located within the protected
space, the required piping, alarm panel and manual abort stations located at each exit door.
The purchase agreement with Siemens includes three years of Central Station Monitoring and a three-
year Service Agreement. The cost of the Siemens proposal is $266,226.00 and ITS is requesting
authorization with this Mayor & Council Communication (M&C) for additional $15,000.00 in
contingency for possible equipment price increases. If approved, the construction and implementation
of the fire suppression system at the Eagle Mountain disaster recovery site is expected to take
approximately four months to complete. The project is in the approved five year IT Capital Plan using
American Rescue Plan Act funding.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Sourcewell Purchasing Contract No. 030421-SIE is not
renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid Sourcewell agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the Sourcewell contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire on April 22, 2025. If Sourcewell 030421-SIE is extended, this
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30283&councildate=9/27/2022 8/22/2023
M&C Review
Page 2 of 2
M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If
Sourcewell 030421-SIE is not extended but Sourcewell executes a new cooperative contract with
Siemens Industry, Inc. and with substantially similar terms, this M&C authorizes the City to purchase
the services under the new Sourcewell contract. If this occurs, in no event with the City continue to
purchase services under the new agreement for more than three (3) years without seeking Council
approval.
Funding is budgeted in the Grants Cap Projects Federal Fund for the purpose of funding the ARPA for
ITS Initiatives project as appropiated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire
April 22, 2025, in accordance with the Sourcewell contract.
RENEWAL OPTIONS: The agreement may be renewed for one additional one-year term in
accordance with the Sourcewell contract. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during
the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the ARPA for ITS Initiatives project to
support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Information Technology Solutions Department has the responsibility to
validate the availability of funds.
TO
Fund Department ' Account I Project I Program Activity ' Budget Reference # I Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
Sallie Trotter (8442)
ATTACHMENTS
04DISASTER RECOVERY DATA CENTER SITE FIRE SUPPRESSION SYSTEM funds availabilitv.pdf (CFW
Internal)
04DISASTER RECOVERY DATA CENTER SITE FIRE SUPPRESSION SYSTEM Updated FID Table.xlsx (CFW
Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30283&councildate=9/27/2022 8/22/2023