HomeMy WebLinkAboutContract 59448-R1CSC No. 59448-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 17, 2023
Stripe -A -Zone, LLC
Attn: John Johnson
2714 Sherman Street
Grand Prairie, TX 75051
Re: Contract Renewal Notice — lrst Renewal
Contract CSC No. 59448 (the "Contract")
Renewal Term No. 1: August 1, 2023 to July 31, 2024
The above referenced Contract with the City of Fort Worth expired on July 31, 2023.
Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties
for up to (3) one-year renewal tenns. This letter will memorialize the collective desire of the parties
to renew the Contract for its first renewal term, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at httv://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Quenell Johnson
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OuenelIT. Johnson (Aug 25, 2023 14:19 CDT)
(817)392-8618
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 2
Contract Renewal
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
William Johnson )ALlg 29, 202318:27 CDT)
Name:
William M. Johnson
Title:
Assistant City Manager
Date:
APPROVAL RECOMMENDED:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
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responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Quenell T. Johnson (Aug 25, 2023 14:29 CDT)
Name: Quenell Johnson
Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Lauren Prieur
Title: Director, Transportation & Public Works By:
Department
Name: Jessika Williams
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Title: Assistant City Attorney
ATTEST:
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AUTHORIZATION:
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M&C: 23-0361
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Date Approved: 05/09/2023
By: U
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Form 1295 Certification No.:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTO
By: ,
Name: Joh Jo nUn
Title:Vic esif Finance
Date: 08/18/2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
ACITY COUNCIL AGEND
Create New From This M&C
REFERENCE **M&C 23- 13P ILA GRAND PRARIE
DATE: 5/9/2023 NO.: 0361 LOG NAME: STRIPING & PAVEMENT
MARKING TD TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of an Agreement with Stripe -A -Zone, LLC for Pavement
Markings, Furnishing, and Installation Services in an Annual Amount up to $3,000,000.00
and Authorize Three Consecutive, One -Year Renewal Options for the Same Annual
Amount Using an Interlocal Agreement with the City of Grand Prairie for the
Transportation and Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Stripe -A -Zone, LLC
for Pavement Markings, Furnishing, and Installation Services in an annual amount up to
$3,000,000.00 and authorize three consecutive, one-year renewal options for the same annual
amount using an interlocal agreement with the City of Grand Prairie for the Transportation and Public
Works Department.
DISCUSSION:
In January 2023, the Transportation and Public Works Department (TPW) approached the Purchasing
Division to enter into an agreement with Stripe -A -Zone, LLC for pavement markings, furnishing, and
installation services.
The equipment and services will be used to maintain City markings and ensure all markings are
updated with proper compliance and safety measures as stated within reference standards of the
Texas Manual on Uniform Traffic Control Devices, American Association of State Highway and
Transportation Officials, Federal Highway Administration, and Texas Department of Transportation's
Departmental Material Specifications. These installation and removal services include, but are not
limited to; pavement and street markings, raised markers, and work zone/fire lane markings.
Approval of this Mayor and Council Communication authorizes the City to spend up to $3,000,000.00
per year with Stripe -A -Zone, Inc for pavement markings, furnishing, and installation services; however,
the maximum spend in this fiscal year is anticipated to be $2,500,000.00 based on current budget
allocations. Actual usage in any term can be up to the authorized amount and will be dependent upon
actual appropriations for this purpose in the departments' budgets.
Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects
Fund for the purpose of funding the FY23 PAYGO Pavement Markings project, as appropriated.
An administrative change order or increase may be made by the City Manager or his designee up to
the amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated.
State law provides that a local government purchasing an item under an Interlocal Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. In June 2021, the City of Grand Prairie processed a bid (RFB No. 21116) and received one
(1) response. An evaluation team scored the proposal and awarded the agreement to Stripe -A -Zone,
LLC. The contract has a term through July 31, 2023, with the right to renew the contract for three (3)
additional one-year periods.
A M/WBE goal is not assigned when purchasing from an approved interlocal or public entity.
Upon City Council's approval, this agreement will commence upon execution by both parties through
July 31, 2023, with the option to renew for three additional one-year periods. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current captial budget, as previously
appropriated, in the General Capital Projects Fund for the FY213 PAYGO Pavement Markings project
to support the approval of the above recommendation and execution of the purchase agreement.
Official site of the City of Fort Worth, Texas
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Prior to any expenditure being incurred, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
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TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I Year (Chartfield 2)
Submitted for Citv Manager's Office bv:
Reginald Zeno (8517)
William Johnson (5806)
Originating Department Head: Reginald Zeno (8517)Lauren Prieur (6035)
Additional Information Contact: Jo Ann Gunn (8525)
Taylor Dean (7648)
ATTACHMENTS
13P ILA GRAND PRAIRIE STRIPING & PAVEMENT MARKING TD TPW funds availabilitv.odf (CFW Intemal)
FID Table for Strioe A Zone.xlsx (CFW Internal)
Form 1295 Certificate SAZ.odf (CFW Internal)
SAMS Stripe -A -Zone. Inc.odf (CFW internal)
FORTWORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Stripe -A -Zone, LLC
For: First Renewal for Stripe -A -Zone, LLC
M&C: 23-0361 CPN:
CSO: 59448
Date:
To:
Name
Department
Initials
1.
Quenell Johnson
TPW- Signature
o
2.
Anna Benavides
TPW — Initials
3.
Martin Phillips
TPW- InitialsP
4.
Lauren Prieur
TPW- Signature
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5.
Jessika Williams
Legal- Signature
„
6.
William Johnson
ACM- Signature
7.
Ronald Gonzales
CSO — Initial
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8.
Jannette Goodall
CSO-Signature
9.
Allison Tidwell
CSO-Assign CSC
,
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: [-]YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs