HomeMy WebLinkAboutContract 59918-A1CSC No. 59918-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 59918
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Sigma Surveillance, Inc. DBA STS360 ("Seller"), Buyer and
Seller may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on August 14, 2023, the Parties entered into City Secretary Contract 59918
to provide surveillance and security monitoring products and related services
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to modify the terms of the not to
exceed amount of the contract and the contract renewal date.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to replace the last two paragraphs on page 1 of City
Secretary Contract (CSC) 59918 in their entirety with the following:
Buyer shall pay Seller in accordance with the fee schedule and terms in Exhibit C and D
and in accordance with the provisions of this Agreement. Total payment made under this non-
exclusive Agreement for the first term by City shall be an amount not to exceed Two Million
Thirty -Nine Thousand and 00/100 dollars ($2,039,000.00). The Parties acknowledge that this is a
non-exclusive agreement to provide surveillance and security monitoring products and related
services and there is no guarantee of any specific amount of purchase. Further, Seller recognizes
that the not to exceed amount mentioned above is the total amount of funds available, collectively,
for any Seller that enters into an agreement with the City under Mayor and Council
Communication No. 23-0524 (June 27, 2023) and Mayor and Council Communication No. 23-
0613 (August 8, 2023) and that once the collected not to exceed amount has been exhausted, funds
have therefore been exhausted under this Agreement as well.
The term of this Agreement is effective beginning on the date signed by the Assistant
City Manager below ("Effective Date") and expires on October 29, 2023. Buyer shall be able to
renew this agreement for three (3) one-year renewal options by written agreement of the parties.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No. 59918 CITY SECRETARY Page 1 of 3
FT. WORTH, TX
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[signature page following)
First Amendment to Fort Worth City Secretary Contract No. 59918 Page 2 of 3
I:TKaJ01yID)I7:\I IX.T"9010113
CITY OF FORT WORTH:
By: Valerie Washington (Aug 31, 2023 15:22 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 31, 2023
APPROVAL RECOMMENDED:
By: /
Name: Kevin Gunn
Title: Director, IT Solutions Department
nIlIl
ATTEST: o . °1
0
�o
By:
V � CpQIl bEoogd4o
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Sigma Surveillance, Inc. DBA STS360
By: O
Na John Hoffman
Title: Executive Vice President
Date: 8/29/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
S. rratter
By: S.Trotter (Aug 31, 2023 08:32 CDT)
Name: Sallie Trotter
Title: Assistant Director, IT Solutions
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0613
Approved: August 8, 2023
1295:2023-1027402
ATTEST:
By:
Na /John Skuse
Title: Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 59918 Page 3 of 3
M&C Review
Page I of 2
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE NO.: **M&C 23-0613 LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRT WORTH
04SIGMA
SURVEILLANCE
Rej
SUBJECT: (ALL) Authorize Execution of a Cooperative Purchasing Agreement with Sigma
Surveillance, Inc. dba STS360 Using a Cooperative Agreement with Renewal Options in
the Amount of $2,039,000.00 for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize execution of a Cooperative Purchasing Agreement with
Sigma Surveillance, Inc. dba STS360 using a cooperative agreement with up to three renewal
options in the amount of $2,039,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On June 27, 2023, City Council authorized Mayor and Council Communication (M&C) 23-0524 for
execution of a cooperative purchasing agreement with Sigma Surveillance, Inc. dba STS360 in the
amount of $2,039,000.00 annually using Texas Department of Information Resources contract DIR-
CPO-4770 with three options to renew. This M&C is to request authorization to execute an additional
cooperative purchase agreement with Sigma Surveillance, Inc. dba STS360 (STS360) using Texas
Department of Information Resources contract DIR-CPO-4697 with three options to renew. The
Cooperative Purchasing Agreements executed with STS360 using DIR-CPO-4770 and DIR-CPO-
4697 will share the total annual authorization of $2,039,000.00 approved under M&C 23-0524.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event DIR-CPO-4697 is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with the valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use DIR-CPO-4697 to make purchases authorized by M&C 23-0524 and this
M&C. The cooperative agreement is set to expire February 24, 2025. If DIR-CPO-4697 is extended,
this M&C authorizes the City to purchase similar equipment and services under the extended
contract. If DIR-CPO-4697 is not extended but DIR executes a new cooperative contract with STS360
with substantially similar terms, this M&C authorizes the City to purchase the equipment and services
under the new DIR contract. If this occurs, in no event with the City continue to purchase goods and
services under the new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31240&councildate=8/8/2O23 8/9/2023
M&C Review
Page 2 of 2
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will be effective
once executed by the Assistant City Manager and will expire on February 24, 2025 in accordance with
the DIR contract. The Agreement may be renewed through February 24, 2026.
RENEWAL OPTIONS: This Agreement may be renewed for three (3) additional one-year renewal
term, in accordance with the underlying or successive DIR, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the City Hall Move 100 Energy Way project
and in the ITS Capital Fund for the Technology Infrastructure -IT programmable project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal year
2024 operating budget, as appropriated, in the Info Technology Systems Fund, to support the
approval of the above recommendation and execution of the agreement. Prior to an expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
Amount
ATTACHMENTS
04AUTHORIZE COOPERATIVE PURCHASE AGREEMENT SIGMA SURVEILLANCE funds availabilitv.odf (CFW
Internal)
FID Table Siama Surveillance.XLSX (CFW Internal)
Form 1295 2023-1027402.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31240&councildate=8/8/2O23 8/9/2023