HomeMy WebLinkAboutContract 60020CSC No. 60020
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between BWI
Companies, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B — Cooperative Agency Contract Buyboard 705-23; and
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall not exceed Three Hundred Nineteen Thousand, Eight Hundred and Fifty -One Dollars
($319,851.00). Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and expires on May 31, 2024. The City shall be able to renew this
agreement for two (2) one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other parry by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
r7
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
BWI Companies, Inc.
Mike Sandler Sales
1418 Upfield Dr.
Carrollton, TX 75006
Facsimile: NA
Email: niikesandler@bwiconipanies.com
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: C�*
Name: Jesica McEachern
Title: Assistant City Manager
Date: Aug 30, 2023
APPROVAL RECOMMENDED:
By: 49L? fe-,
Name: Dave Lewis 44494n°��
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Title: Interim Director - off°°°°°°°°.Ao°a
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Ar nss�u A ¢ aa44 six-00 4a
Name: Jannette Goodall
Title: City Secretary
VENDOR:
BWI Companies, I C.
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By: '
Name: Mike §Landler _
Title: Sales/��/-'5; 114,*'1"161259
Date: g110 /"43
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Name: Clinton Wyatt
Title: District Superintendent
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
&C: 23-0624
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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EXHIBIT B
April 17, 2023
Sent Via Email: mikesandler@bwicompanies.com
Mike Sandler
BWI Companies
1418 Upfield Dr.
Carrollton, TX 75006
Welcome to BuyBoard!
P.O. Box 400, Austin, Texas 78767
800.695.2919 • info@buyboard.com • buyboard.com
Re: Notice of The Local Government Purchasing Cooperative ContractAward; Proposal Invitation No. 705-
23, Field and Turf Irrigation Products, Landscaping Products, and Specialty Conditioners/Soils
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company
a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an
initial one-year term of June 1, 2023 through May 31, 2024, and may be subject to two possible one-year
renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms
and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 705-23 at:
www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract
award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply
with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and
Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded
that, in accordance with the General Terms and Conditions, all purchase orders must be
processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's
administrator, you are not authorized to process a purchase order received directly from a Cooperative
member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive
a purchase order directly from a Cooperative member that you have reason to believe has not been received
by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase
order by email to info@buyboard.com.
A list of Cooperative members is available on the buyboard.com website. Once the contract is active, the
BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide
any support you may need as an awarded BuyBoard vendor.
On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward
to your participation in the program. If you have any questions, feel free contact me at 800-695-2919.
Sincerely,
CQpT,t�.L.
Leigh Clover, Bid Analyst
Texas Association of School Boards, Inc.,
Administrator for The Local Government Purchasing Cooperative
v.02.01.2021
Endorsed by A TASA'� TML ?
sR
Board®
National Pu¢hasing Cooperative
April 17, 2023
Sent Via Email: mikesandler@bwicompanies.com
Mike Sandler
BWI Companies
1418 Upfield Dr.
Carrollton, TX 75006
Welcome to BuyBoard!
Re: Notice of National Purchasing Cooperative Award; Proposal Invitation No. 705-23, Field and Turf Irrigation Products,
Landscaping Products, and Specialty Conditioners/Soils
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard@
contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of June 1,
2023 through May 31, 2024, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation
for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and
Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 705-23 at
www.buvboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only
those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must
be at or below the awarded pricing as set forth in the General Terms and Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in
accordance with the General Terms and Conditions, all purchase orders from National Cooperative members
must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator,
you are not authorized to process a purchase order received directly from a National Cooperative member that has not been
processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National
Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through
the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com
A list of National Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard
vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an
awarded BuyBoard vendor.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions,
feel free to contact me at 800-695-2919.
Sincerely,
Leigh Clover, Bid Analyst
Texas Association of School Boards, Inc.,
Procurement Administrator for the National Purchasing Cooperative
v.02.01.2021
Texas 78767-0400
19 • buyboard.com
•ti
Board
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buvboard.com
PROPOSER'S ACCEPTANCE AND AGREEMENT
Proposal Invitation Name: Field and Turf proposal Due Date/ODenina Date and Time:
Irrigation Products, Landscaping Products, and
Specialty Conditioners/Soils February 2, 2023, at 4:00 PM
Proposal Invitation Number: 705-23
Contract Term: June 1, 2023, through May 31,
2024, with two possible one-year renewals.
Location of Proposal ODenina:
Texas Association of School Boards, Inc.
BuyBoard Department
12007 Research Blvd.
Austin, TX 78759
Anticipated Cooperative Board Meetina Date:
April 2023
By signature below, the undersigned acknowledges and agrees that you are authorized to submit this
Proposal, including making all acknowledgements, consents, and certifications herein, on behalf of Proposer
and, to the best of your knowledge, the information provided is true, accurate, and complete.
BWI Companies, Inc
Name of Proposing Company
1418 Upfield Dr.
Street Address
Carrollton, TX 75006
City, State, Zip
(972)242-4755
Telephone Number of Authorized Company Official
(972)242-7675
Fax Number of Authorized Company Official
1/26/2023
Da
Signature of Authorized omp fficial
Mike Sandler
Printed Name of Authorized Company Official
Office Manager
Position or Title of Authorized Company Official
75-1789544
Federal ID Number
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PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buyboard.com
PROPOSAL FORMS PART 1: COMPLIANCE FORMS,
INSTRUCTIONS:
Proposer must review and complete all forms in this Proposal Forms Part 1:
• Proposal Acknowledgements
• Felony Conviction Disclosure
• Resident/Nonresident Certification
• Debarment Certification
• Vendor Employment Certification
■ No Boycott Verification
• No Excluded Nation or Foreign Terrorist Organization Certification
• Historically Underutilized Business Certification
• Acknowledgement of BuyBoard Technical Requirements
• Construction -Related Goods and Services Affirmation
• Deviation and Compliance
■ Vendor Consent for Name Brand Use
■ Confidential/Proprietary Information
■ EDGAR Vendor Certification
• Compliance Forms Signature Page
An authorized representative of Proposer must initial in the bottom riaht corner of each Daae where indicated
and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial, and
sign forms as required may result in your Proposal being rejected as non -responsive.
PROPOSAL ACKNOWLEDGEMENTS
The proposing company ("you" or "your' hereby acknowledges and agrees as follows:
1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation,
including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms,
appendices, item specifications, and line items (collectively "Requirements");
2. By your response ("Proposal's to this Proposal Invitation, you propose to supply the products or services submitted at
the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or
exceptions are noted in the Proposal;
3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12
(Certifications), including all non -collusion certifications and certifications regarding legal, ethical, and other matters set
forth therein.
4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and
no others will be claimed;
Initial:
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PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or
services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions
are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related
to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer
compared to similarly situated customers in similar circumstances;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c. the possible award of a piggy -back contract by the National Purchasing Cooperative or nonprofit entity, in which
event you will offer the awarded products and services in accordance with the Requirements; and
d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation
of your Contract;
6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or
proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public
Information Act or similar public information law;
7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a
form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the
representations and certifications required in the Requirements;
8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to
the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such
information; and
9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for
disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award,
or any other remedy or action provided for in the General Terms and Conditions or by law.
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor)
states: "A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for
services performed before the termination of the contract."
Please check (-\/) one of the following:
❑ My company is a publicly -held corporation. (Advance notice requirement does not apply to publicly -held corporation.)
❑■ My company is not owned or operated by anyone who has been convicted of a felony.
❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
Initial•
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PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buvboard.com
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident"
proposer or a "nonresident" proposer under these definitions.
Please check (d) one of the followina:
X I certify that my company is a Resident Proposer.
❑ I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company's principal place of business is located):
Company Name
City
Address
State Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under -price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes ❑ No
What is the prescribed amount or percentage? $ or %
DEBARMENT CERTIFICATION
By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my
company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under
Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations.
Neither my company nor an owner or principal of my company is currently listed on the government -wide exclusions in SAM,
debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority.
My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking
to purchase from my company if my company or an owner or principal is later listed on the government -wide exclusions in
SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory
authority.
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does
your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check (,/) one of the followina:
❑ Yes ❑ No Initial:
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PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 • buvboard.com
NO BOYCOTT VERIFICATION
A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or
partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods
or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will
not boycott Israel during the term of the contract (TEx. Gov'T CODE Ch. 2271), (2) does not boycott energy companies and
will not boycott energy companies during the term of the contract (TEx. GOV'T CODE Ch. 2274 effective September 1, 2021),
and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEx.
Gov'T CODE Ch. 2274 effective September 1, 2021). Accordingly, this certification form is included to the extent required by
law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business
purposes. TEx. Gov`T CODE §808.001(1).
"Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with
a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or
manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable
federal and state law; or (B) does business with a company described by Paragraph (A). TEx. Gov'T CODE §809.001(1)
(effective September 1, 2021).
"Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to:
(i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm
entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association
based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship
with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not
include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of
ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services,
decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship:
(aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any
traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or
association's status as a firearm entity or firearm trade association. TEx. Gov'T CODE §2274.001(3) (effective September 1,
2021).
By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not
boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not
do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and
accurate, and that I am authorized by my company to make this certification.
Initial:
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PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION,
Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with
a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any
company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051,
807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions
regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to
the contract prohibition.)
By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list
identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this
certification.
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or "MWBE" and all referred to in this form as a "HUB' is encouraged to indicate its HUB certification status when
responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that
properly indicate and document their HUB certification on this form. Please check (-\h all that apply:
❑ I certify that my company has been certified as a HUB in the following categories:
❑ Minority Owned Business ❑ Women Owned Business
❑ Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating
of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of
Defense)
Certification Number:
Name of Certifying Agency:
❑ My company has NOT been certified as a HUB.
ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS,
Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance
Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements,
has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements
except as follows: (List and explain BuyBoard Technical Requirements, if any, to which your company cannot or will not
comply.I
Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract
under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the
information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor
at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded
products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and c mply
with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide infor t n
upon request to the Cooperative administrator in accordance with those technical requirements may be deeme an f
default under the Contract. Initia
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Board
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
CONSTRUCTION -RELATED GOODS AND SERVICES AFFIRMATION.
The Cooperative issued the BuyBoard Procurement and Construction -Related Goods and Services Advisory for Texas Members
'Advisory'), which provides information specifically relevant to the procurement of construction -related goods and services
by Texas Cooperative members. The Advisory, available at buvboard.com/Vendor/ResourCes.as-px, provides an overview of
certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or
construction -related goods and services, including those for projects that may involve or require architecture, engineering or
independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts
include goods or installation services that might be considered construction -related, Proposer must make this Construction
Related -Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation.
A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative.
As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or engineering
services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder
does not include such services. Architecture or engineering services must be procured by a Cooperative
member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas
Government Code) and other applicable law and local policy.
By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory,
has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction -
related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will
comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member
customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with
a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction -related goods or
services.
Initial:
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,1: PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 . buvboard.com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor
shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General
Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms
and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further
action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in
this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless
otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety.
The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal
based upon any submitted deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply with
the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation
if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative.
The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or
communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair
competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation.
Please check (V) one of the followina:
0 NO; Deviations
❑ Yes; Deviations
List and fully explain any deviations you are submitting;
Initial•
Page 17 of 72
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Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buvboard.com
VENDOR CONSENT FOR NAME BRAND USE.
BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information
regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the
BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services
under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark
information provided by Vendor for purposes of the Contract ("Vendor Information's may be posted on the BuyBoard website.
You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use
of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge
that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of
the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator's
authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the
use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This
Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed,
written notice revoking consent to contractadminCabuvboard.com. BuyBoard shall have up to thirty days from the date of
receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website.
This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms
pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement.
Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are
requested to submit this information with Vendor's Proposal. (This consent shall not authorize use of your company's Vendor
Information by BuyBoard if your company is not awarded a Contract.)
OPT OUT:
If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DO
NOTselect this box unless your company is opting out of this Vendor Consent for Name Brand Use.
A By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on
the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract
under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or
services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of
Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the
BuyBoard website.
Initial: 6
Page 18 of 72
Proposal Forms COMM/SVCS v.08.11.2021
oard°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buvboard.com
CONFIDENTIAL,/ PROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in
response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas
Government Code chapter 552.001, et, seq.) or similar disclosure law. Proposer must clearly identify on this form any
information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer
considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no
obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or
other third party request access to the information under the Texas Public Information Act or similar disclosure law. When
required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third -party request for
information in a Proposal that Proposer has identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal)
contain information which Vendor considers proprietary or confidential?
Please check hA one of the followino:
MNO, I certify that none of the information included with this Proposal is considered confidential or proprietary.
YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is
specifically identified on this form.
If you responded 'AYES", you must clearly identify below the specific information you consider confidential or proprietary. List
each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative
and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered
confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative
administrator will disclose information when required by law, even if such information has been identified herein as
information Vendor considers confidential or proprietary.
Confidential / Proprietary Information:
(Attach additional sheets if needed.)
Initial:
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Proposal Forms COMM/SVCS v.08.11.2021
Board
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buvboard.com
B. Copvriaht Information
Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal)
contain copyright information?
Please check W) one of the followina:
ME NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not
contain copyright information.
❑ YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does
contain copyright information.
If you responded "YES", clearly identify below the specific documents or pages containing copyright information.
Copyright Information:
(Attach additional sheets if needed.)
C. Consent to Release Confidential /Proprietary/Copvriaht Information to BuyBoard Members
BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential,
proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such
information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will
be responsible for the use or distribution of information by BuyBoard members or any other party.
D. Consent to Release Proposal Tabulation,
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor
consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public
BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed
catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award
or non -award information.
V
Initial:
Page 20 of 72
Proposal Forms COMM(SVCs v.08.11.2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific
federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited
to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR'). All Vendors submitting a
Proposal must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain
requirements which may be applicable to specific Cooperative member purchases using federal grant funds. Completed
forms will be made available to Cooperative members for their use while considering their purchasing options when using
federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the
terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract
requirements for a procurement using federal grants or contracts.
For each of the items below, Vendor should certify Vendor's agreement and ability to comply, where
applicable, by having Vendor's authorized representative check the applicable boxes, initial each page, and
sign the Compliance Forms Signature Page. If you fail to complete any item in this form, the Cooperative will
consider and may list the Vendor's response on the BuyBoard as "NO,"the Vendor is unable or unwilling to
comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase
from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian
Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must
address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and
Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract
agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at
least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any
other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation
and breach of contract terms.
u YES, I agree. ❑ NO, I do not agree.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following
term and condition shall apply:
The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause,
by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance
with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the
Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the
Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall
immediately refund such payment(s).
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner
by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order or an
agreement agreed to by the Vendor, the Cooperative member's provision shall control.
u YES, I agree. ❑ NO, I do not agree. Initial:
Page 21 of 72
Proposal Forms COMM/SVCS v.08.11.2021
Board°
PI/RCHASINO COOPERATIVE
12007 Research Boulevard - Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
3. Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition
of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity, and implementing regulations at 41 CFR Part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such
provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction
contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.
u YES, I agree. ❑ NO, I do not agree.
4. Davis -Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $2,000, Vendor shall comply with the Davis -Bacon Act (40 USC 3141-3144, and 3146-3148)
as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary
of Labor. In addition, Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees
that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon
Vendor's acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland "Anti -Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed
in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,
to give up any part of the compensation to which he or she is otherwise entitled.
4 YES, I agree. ❑ NO, I do not agree.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of
mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided
that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week.
The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be
required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
A YES, I agree. ❑ NO, I do not agree.
11�r
Initial:
DD
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Proposal Forms COMM/SVCS v.08.11.2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made
by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"
and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
A YES, I agree. ❑ NO, I do not agree.
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts
and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to
comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and
the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
A YES, I agree. ❑ NO, I do not agree.
8. Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made
to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the
OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR
Part 1989 Comp, p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended,
or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the government -wide exclusions in SAM, is not debarred, suspended,
or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order
12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or
seeking to purchase from Vendor if Vendor is later listed on the government -wide exclusions in SAM, or is debarred,
suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
u YES, I agree. ❑ NO, I do not agree.
9. Byrd Anti -Lobbying Amendment:
Byrd Anti -Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non -Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the
non -Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply
with, the Byrd Anti -Lobbying Amendment (31 USC 1352).
YES, I agree. ❑ NO, I do not agree. /
Initial:
Page 23 of 72
Proposal Forms COMM/SVCS v.08.11.2021
oard°
PURCHASING COOPERATIVE
12007 Research Boulevard . Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
10, Procurement of Recovered Materials:
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste
Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information
and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of
Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and
resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in
the EPA guidelines.
A YES, I agree. ❑ NO, I do not agree.
11. Domestic Preferences for Procurements:
Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for
procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative
member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative
member regarding Vendor's products, including whether goods, products, or materials are produced in the United States.
A YES, I agree. ❑ NO, I do not agree.
12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video
surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to
provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether
any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered
services under 2 CFR §200.216.
A YES, I agree. ❑ NO, I do not agree.
13. Profit as a Separate Element of Price:
For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required
to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member,
Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of
the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the
Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative
Contract.
u YES, I agree. ❑ NO, I do not agree.
14. General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such
requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable
recordkeeping and record retention requirements.
A YES, I agree. ❑ NO, I do not agree.
--�--b-
Initial:
Page 24 of 72
Proposal Forms COMM/SVCS v.08.11,2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
COMPLIANCE FORMS SIGNATURE PAGE,
By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided
therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents,
acknowledgements, and agreements contained herein:
■ Proposal Acknowledgements
• Felony Conviction Disclosure
• Debarment Certification
• Resident/Nonresident Certification
• Vendor Employment Certification
■ No Boycott Verification
• No Excluded Nation or Foreign Terrorist Organization Certification
■ Historically Underutilized Business Certification
• Construction -Related Goods and Services Affirmation
• Acknowledgement of BuyBoard Technical Requirements
• Deviation and Compliance
■ Vendor Consent for Name Brand Use
• Confidential/Proprietary Information
• EDGAR Vendor Certification
W Compani , Inc
C mpa �y a
Signature of Authorized Co y Official
Mike Sandler - Office Manager
Printed Name and Title
1 /26/2023
Date
Page 25 of 72
Proposal Forms COMMISVCS v.08.11.2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS
INSTRUCTIONS:
Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or
your Proposal may be rejected as non -responsive:
■ Vendor Business Name
■ Vendor Contact Information
■ Federal and State/Purchasing Cooperative
Experience
■ Governmental References
■ Company Profile
■ Texas Regional Service Designation
■ State Service Designation
■ National Purchasing Cooperative Vendor Award
Agreement (Vendors serving outside Texas only)
■ Local/Authorized Seller Listings
■ Manufacturer Dealer Designation
■ Proposal Invitation Questionnaire
■ Vendor Request to Self -Report BuyBoard
Purchases (optional)
To the extent any information requested is not applicable to your company, you must so indicate on the form.
VENDOR BUSINESS NAME
By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an
individual or legal business entity capable of entering into a binding contract.
Name of Proaosina Comnanv: BWI Companies, Inc
(List the /eoal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may
be provided below. If you are submitting a joint proposal with another entity to pro vide the same proposed goods or services, each submitting entity should
complete a separate vendor information form, separately operating legal business entities, even if affiliated entities, which propose to provide goods or
services separately must submit their own Proposals.)
Please check (✓1 one of the followina:
Tvoe of Business: ❑ Individual/Sole Proprietor
❑ Other (Specify:
State of Incorporation (if applicable): TX
A Corporation ❑ Limited Liability Company ❑ Partnership
Federal Emplover Identification Number: 75-1789544
(Vendor must include a completed IRS W-9 form with their Proposal)
Name by which Vendor, if awarded, wishes to be identified on the BuvBoard,: (Note: Ifdifferentthan the Name of Proposing
Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), if
applicable, must be attached.)
Page 26 of 72
Proposal Forms COMM/SVCS v.08.11.2021
Form Request for Taxpayer Give Form to the
(Rev. October2018) Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ► Go to wwwJrs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
BWI Companies, Inc.
2 Business name/disregarded entity name, if different from above
M
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
Rfollowing
seven boxes.
certain entities, not individuals; see
a
instructions on page 3):
a
❑ Individual/sole proprietor or ❑ C Corporation ✓❑ S Corporation ❑ Partnership ❑ Trust/estate
c
single -member LLC
Exempt payee code (if any) 5
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
p i
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
Exemption from FATCA reporting
H
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
code if an
( y)
L
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
a o
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
d
❑ Other (see instructions) ►
Wplies to accounts maintained outside the U.S.)
N
5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional)
PO Box 990
6 City, state, and ZIP code
Nash, TX 75569
7 List account number(s) here (optional)
voice 903-838-8561 fax 903-831-4799
�� Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
M75 - 1 7 8 9 5 4 4
JIM Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax re rn. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellatio f d bt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, y are not req ired to ' the cert#at' n, but you must provide your correct TIN. See the instructions for Part II, later.
AP
Sign Signature of
Here I U.S. person 0-Date ► ! !�
i
General Instructions • Form 1099-DIV (dividends, including those from stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' buvboard.com
VENDOR CONTACT INFORMATION
Vendor shall provide the requested Vendor Contact Information in the electronic proposal submission system
Including contract, purchase order, RFQ, and invoice contacts (or, if submitting a hard copy Proposal, timely
request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers),
FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from
Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market
price during the previous 12-month period or the last fiscal year: $ . (The period of the 12-month
period is / ). In the event that a dollar value is not an appropriate measure of the sales, provide
and describe your own measure of the sales of the item(s).
By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under
equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in
the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives
as required.
2. T-PASS (State of Texas)
3. OMNIA Partners
4. Sourcewell (NJPA)
5. E&I Cooperative
6. Houston -Galveston Area Council (HGAC)
7. Choice Partners
8. The Interlocal Purchasing System (TIPS)
9. Other
M■ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your
current and proposed discounts.
Current Discount (%): 10 Proposed Discount (%): 10
Explanation:
Page 27 of 72
Proposal Forms COMM/SVCS v.08.11.2021
Boarda
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested
below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether
pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entitv Name Contact Phone# Email Address Discount Volume
1 City of Grand Prairie, Jesus Coronado, 972-237-8262,Variable*,$26,996, Delivered
2 City of Ft Worth, Will Pemberton, 817-536-4775, Variable*, $22,667, Delivered
3 City of Frisco, Eddie Camacho, 972-335-5517, Variable*, $93,484, Delivered
4 City of Richardson, Rene Kermes, 972-744-4300, Variable*, $117,845, Delivered
,.City of Midland, David Sanchez, 432-685-7356, Variable*, $54,791, Delivered
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts (lower pricing) than indicated? YES ❑■ NO ❑ If YES, please explain:
/ e-
/'/' /'
COMPANY PROFILE
Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your
company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would
like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate
file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on
the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or
without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to
the Contract, inaccurate, or misleading.)
Page 28 of 72
Proposal Forms COMM/SVCS v.08.11.2021
WELCOME TO BWI
www.bwicompanies.com
BWI Companies, Inc., founded by Bob and Betty Bunch, celebrated fifty
years of business in 2008. The company began its wholesale
operations and has since expanded to a total of 14 locations, including
8 full line distribution centers across the Mid -south and Southeastern
United States.
BWI currently distributes lawn and garden products, animal health,
horticultural products, and turf products to garden centers, farm and
feed stores, hardware stores, grocery, regional multi -store outlets,
greenhouse growers, nursery growers, landscapers, lawn and land care
companies, golf courses and other related outlets.
BW 1 has a field sales staff over 125 strong and makes timely deliveries
with its company -owned fleet. With over 600 employees cc,l,iNdjly-iv;Je,
BWI remains a strong and viable supplier in the marketplace. With
second generation leadership provided by Co -Presidents and CEOs,
Robert and Jim Bunch, BWI will continue to provide its customers with
TopNotch service and quality products at competitive values by
professional people.
BWI SERVICES PROVIDED
✓ Low minimum order requirements
✓ Dependable weekly delivery
✓ Lift gates and pallet jacks
✓ Best value in industry preview (EXPO)
✓ Horticulture Technical Sales Staff
✓ Real time field ordering systems
✓ Inventory from largest resource pool in the
South
Allk DISCOVER
Visit ourwebvte
bwicompanies.com
0 CONNECT
Likeour business page
faceb _uk.com aBlilCompanies
INTERACT
Follow us u7bwicompanies
.%itteccom; BVBCompanies
WATCH
TRhE Subscribe toourchannel
your uba. com' B'�'NC omFa nies
KNOW
ikMi Login toourxebsueand click. the
"join email list" link
✓ Local in-store retailer training
programs
✓ Retail Category Management
Program
✓ One stop shop
✓ Webinar training
✓ In-store project assistance
✓ Consumer contact assistance
i Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 , buvboard.com
TEXAS REGIONAL SERVICE DESIGNATION,
�This form must be completed in the electronic proposal submission system (or, ifsubmittino a hard coov
Proaosal. timely reouest and comolete the form in accordance with the Instructions to Proposers).
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors
the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system,
you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different
regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional
Service Designation form for each group of products and clearly indicate the products or services to which the designation
applies. (Additional forms can be obtained by contacting bids(a)buvboard.com at least five (5) business days prior to
the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and willing
to provide the proposed products and services in those regions. Designating regions in which you are either
unable or unwilling to provide the specified products and services shall be grounds for either rejection of your
Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative
members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposal
submission system.
Regional Education Service Centers
Reaion and Headquarters
...... w ., .,... ,: ,. 1 Edinburg
2 Corpus Christi
3 Victoria
4 Houston
5 Beaumont
6 Huntsville
7 Kilgore
8 Mount Pleasant
ti It : �l •� wm 9 Wichita Falls
,<_.:�., ,i 10 Richardson
a,
1: 11 Fort Worth
77
1 • m y:.: 12 Waco
1J9 13 Austin
14 Abilene
•15 San Angelo
4{ `f;, 16 Amarillo
1 ` • �'. �' 17 Lubbock
- 20 18 Midland
19 ElPaso
.^ 20 San Antonio
.� -JP
Page 29 of 72
Proposal Forms COMMISVCS V.08-11.2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
STATE SERVICE DESIGNATION
This form must be completed in the electronic proposal submission system (or, ifsubmittina a hard coov i
Proposal, time/v reouest and complete the in accordance with the Instructions to Proposers).
As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have
the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-
back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire
United States or only specific states, you must complete the State Service Designation information in the electronic proposal
submission system. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional
Service Designation form.) In addition to this form, to be considered for a piggy -back award by the National
Purchasing Cooperative, you must have an authorized representative sign the National Purchasing
Cooperative Vendor Award Agreement that follows this page.
If you serve different states for different products or services included in your Proposal, you must complete and submit a
separate State Service Designation form for each group of products and clearly indicate the products or services to which the
designation applies. (Additional forms can be obtained by contacting bids(cbbuvboard.com at least five (5) business
days prior to the Proposal Due Date.) By designating a state or states, you are certifying that you are authorized
and willing to provide the proposed products and services in those states. Designating states in which you are
either unable or unwilling to provide the specified products and services shall be grounds for either rejection
of your Proposal or, if awarded, termination of your Contract.
• I will service all states in the United States.
■ I will not service all states in the United States.
Alabama
Alaska
Nebraska
Arizona
Nevada
Arkansas
New Hampshire
California (Public Contract Code 20118 & 20652)
New Jersey
Colorado
New Mexico
Connecticut
New York
Delaware
North Carolina
District of Columbia
North Dakota
Florida
Ohio
Georgia
Oklahoma
Hawaii
Oregon
Idaho
Pennsylvania
Illinois
Rhode Island
Indiana
South Carolina
Iowa
South Dakota
Kansas
Tennessee
Kentucky
Texas
Louisiana
Utah
Maine
Vermont
Maryland
Virginia
Massachusetts
Washington
Michigan
West Virginia
Minnesota
Wisconsin
Mississippi
Wyoming
Missouri
Montana
Proposal Forms COMM/SVCS v.08.11.2021
Page 30 of 72
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal
Invitation may be "piggy -backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout
the United States. If you agree to be considered for a piggy -back award by the National Purchasing Cooperative, you agree
to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the
State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a
contract under this Proposal Invitation ("Underlying Award'% the National Purchasing Cooperative ("National Cooperative")
may - but is not required to - "piggy -back" on or re -award all or a portion of that Underlying Award 'Piggy -Back Award").
By signing this National Cooperative Vendor Award Agreement ("Agreement'), Vendor accepts and agrees to be bound by
any such Piggy -Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy -Back Award, the National Cooperative Administrator ("BuyBoard
Administrator's will notify Vendor in writing of such Piggy -Back Award, which award shall commence on the effective date
stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in
writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order
for the Piggy -Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or
changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its
BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying
Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower)
competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form
of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved
in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy -Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request,
Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members,
vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may
require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that
National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases
made by National Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities
that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative;
and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to
Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this
Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the
event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control,
and then only to the extent necessary to reconcile the conflict.
Proposal Forms COMM/SVCS v.08.11.2021
Page 31 of 72
oard°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for
any dispute shall lie in the federal district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy -Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy -Back
Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy -Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
BWI Companies, Inc
N e f Ven or
Si ure of Authorized Official
1 /26/2023
Date
705-23
Proposal Invitation Number
Mike Sandler
Printed Name of Authorized Company Official
Page 32 of 72
Proposal Forms COMM/SVCS v.08.11.2021
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
LOCATION/AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation,
please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract.
If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms
and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the
Manufacturer Designated Dealer form,
BWI - Texarkana Logan Leschper 1371 N. Kings Hwy.
Texarkana, TX 75569
800-442-8443
BWI - Schulenburg Craig Schulz 100 N. Main
Schulenburg, TX 78956
800-460-9713
Proposal Forms COMMJSVCS v.08.11.2021
Page 33 of 72
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers
("Designated Dealers' to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for
each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such
designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any
obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or
any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible
and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated
Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but
not limited to suspension and termination of Vendor's Contract for nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with
Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such
Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a
Designated Dealer for processing.
The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer,
and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting
on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any
or all Designated Dealers from the BuyBoard at any time in its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated
Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary.
Designated Dealer Name Designated Dealer Contact Person
Designated Dealer Address
City State Zip
Phone Number Fax Number
Email address Designated Dealer Tax ID Number* (*attach W-9)
Proposal Forms COMM/SVCS v.08.11.2021
Page 34 of 72
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 . buvboard.com
PROPOSAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial
resources to provide the goods and perform the services ("Work'� under the BuyBoard contract contemplated by this Proposal
Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the
questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one
document with your Proposal. You must submit the questionnaire and responses with your Proposal or the
Proposal will not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition
by another entity.
2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development, technical issues,
and product selection for Work associated with this Contract.
a Il00 '7•
.tir.o�,-s
^eeolf
Marketing Strategi►: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the
Cooperative accepts all or part of your Proposal. (Exam le: Explain how your company will initially inform Cooperative
members of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract
term. Attach additional pages if necessary.
-f - - A -'� 40 A
,4
v5-e ,ivy Rea
jAjkAW
oC
h1W r,-,�{rl 6,,4, ;-' is
y..l�-
.�t
Proposal Forms COMM/SVCS v.08.11.2021
Page 35 of 72
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating,
bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners,
principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency
proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm.
5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
/ O
6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or
that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and
the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work,
or termination.
/Vv ,N15
7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against
your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or
employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract.
Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim,
and resolution or current status.
/VO fvc
Proposal Forms COMM/SVCS v.08.11.2021
Page 36 of 72
Board°
PURCHASING COOPERATIVE
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' buyboard.com
VENDOR REQUEST TO SELF -REPORT BUYBOARD PURCHASES
The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this
Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative
administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have
not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may
request authorization of the Cooperative administrator to self -report Cooperative member purchases if awarded a Contract
under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self -reporting is specifically
subject to and conditioned upon (1) Vendor's agreement to the Additional Terms and Conditions for BuyBoard Self -Reporting
which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in
writing by the Cooperative administrator.
Note; This form is NOT required as part of your proposal, You should sign and return this form ONL Y if you
wish to request authorization to self -report BuyBoard purchases. Any request to self -report will not be effective,
and Vendor shall not be authorized to self -report BuyBoard member purchases, unless and until (1) Vendor is awarded a
Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator.
By my signature below, I hereby request authorization from the Cooperative administrator to self -report
BuyBoard purchases if my company is awarded a Contract. I certify that am authorized by the above -named
Vendor to approve this form, and I have received and read the Additional Terms and Conditions for BuyBoard
Self -Reporting included in this Proposal Invitation and do hereby approve and agree to such terms and
conditions on behalf of Vendor.
NAMEOFVE D R: PVV oppanies, Inc
.I
Sighature of Vendor thorized Representative
Printed Name: Mike Sandler
Title: Office Manager
Date: 1 /23/2023
(For Cooperative Administrator Use Only)
Approved by BuyBoard Administrator:
Effective/Start Date for Self -Reporting:
Proposal Forms COMM/SVCS v.08.11.2021
Page 37 of 72
BWI Companies Information
Address: 1418 Upfield Drive
Carrollton, TX 75006
Phone: (972) 242-4755
Fax: (972) 242-7251
Toll Free: (800) 752-6632
Web Address: www.bwicompanies.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Mike Sandler mikesandler(d,bwicompanies.com
Signature Email
Submitted at 1/26/2023 12:10:25 PM (CT)
Requested Attachments
BuyBoard Proposal Invitation No. 705-23 Field and Turf Irrigation Products, BuyBoard #705-23.xlsx
Landscaping Products, and Specialty Conditioners/Soils
REQUIRED -In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com
including any additional pages, as necessary. NOTICE: DO NOT complete proposal forms in internet browser. No data
will be stored. Download file to computer and complete proposal forms prior to submitting. (Please DO NOT password
protect uploaded files.)
Catalog/Pricelist
BuyBoard #705-23.xlsx
REQUIRED -In Excel or PDF format, upload catalogs)/pricelist(s) in accordance with proposal invitation instructions.
Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper
catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT
password protect uploaded files.)
Manufacturer Authorization Letter(s)
D00012623.pdf
REQUIRED - Upload Manufacturer Authorization Letter(s) in PDF format. Manufacturers responding to this proposal
invitation, in lieu of an authorization letter, must submit a response on company letterhead explaining that the
company is a manufacturer of products proposed. Dealers responding to this Proposal Invitation should submit an
approval letter from each manufacturer or a response on company letterhead explaining that the company is not
required to submit an authorization letter.
Exceptions and/or Detailed Information Related to Discount % and/or Hourly Labor Rate No response
Proposed
In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or
discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS
NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.)
Company Profile
company profile.pdf
REQUIRED -Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard
website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company
description that you would like to have included with your company profile on the BuyBoard website. Submit your
company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any
content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any
content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the
Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.)
IRS Form W-9 Request for Taxpayer Identification Number and Certification W-9.pdf
REQUIRED -In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.)
Page 3 of 36 pages Vendor: BWI Companies 705-23
Bid Attributes
1 1 Federal Identification Number
Federal Identification Number
1 75-1789544
2 1 HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification
HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification
3 No Israel Boycott Certification
A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly
or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees
for goods or services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV'T CODE Ch. 2270).
Accordingly, this certification form is included to the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that
is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a
person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for
ordinary business purposes. TEX. GOV'T CODE §808.001(1).
By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor
does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal
Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this
certification.
Yes
4 No Excluded Nation or Foreign Terrorist Organization Certification
Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a
contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization
— specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares
to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to
a foreign terrorist organization is not subject to the contract prohibition.)
By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas
Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by
my company to make this certification.
Yes 1
5 MWBE/HUB Status Certification
A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women
Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB
certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications
for awarded Vendors that properly indicate and document their HUB certification on this form.
certify that my company has been certified as a MWBE/HUB in the following categories: (Please check all that
apply)
6 Minority Owned Business
Minority Owned Business
❑ Minority Owned Business (Yes)
Page 4 of 36 pages Vendor: BWI Companies 705-23
7 Women Owned Business
Women Owned Business
❑ Women Owned Business (Yes)
8 Service -Disabled Veteran Owned Business
Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected
disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U.
S. Department of Veterans Affairs or Department of Defense)
❑ Service -Disabled Veteran Owned Business (Yes)
9 Certification Number
Certification Number
No response
1 Name of Certifying Agency
U Certifying Agency
No response
1 Non-MWBE/HUB
1 My company has NOT been certified as a MWBE/HUB
0 Non -HUB (Yes)
L12
Vendor General Contact Information
Proposal/Contract General Contact Information
1 Vendor Proposal/Contract Contact Name
3 Vendor Proposal/Contract Contact Name
Mike Sandler
1 Vendor Proposal/Contract Contact E-mail Address
4 Vendor Proposal/Contract Contact E-mail Address
mikesandler@bwicompanies.com
1 Vendor Proposal/Contract Mailing Address
5 Vendor Proposal/Contract Mailing Address
11418 Upfield Dr.
1 Vendor Proposal/Contact Mailing Address - City
6 Vendor Proposal/Contact Mailing Address - City
Carrollton
1 Vendor Proposal/Contact Mailing Address - State
7 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name)
ITX
1 Vendor Proposal/Contact Mailing Address - Zip Code
8 Vendor Proposal/Contact Mailing Address - Zip Code
175006
Page 5 of 36 pages Vendor: BWI Companies 705-23
1 Vendor Proposal/Contact Phone Number
9 Vendor Proposal/Contact Phone Number (xxx-xxx-)o=)
1 972-242-4755
2 Vendor Proposal/Contact Extension Number
U Vendor Proposal/Contact Extension Number
110427
2 Company Website
1 Company Website (www.xxxxx.com)
1 ww.bwicompanies.com
2 Purchase Orders Contact Information
2 All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
I will use the internet to receive Purchase Orders at the following address
Yes
2 Purchase Order E-mail Address
3 Purchase Order E-mail Address
mikesandler@bwicompanies.com
2 Purchase Order Contact Name
4 Purchase Order Contact Name
Mike Sandler
2 Purchase Order Contact Phone Number
5 Purchase Order Contact Phone Number (xxx->oa-=(x)
1 972-242-4755
2 Purchase Order Contact Extension Number
6 Purchase Order Contact Extension Number
110427
2 Alternate Purchase Order E-mail Address
7 Alternate Purchase Order E-mail Address
No response
2 Alternate Purchase Order Contact Name
8 Alternate Purchase Order Contact Name
No response
Page 6 of 36 pages Vendor: BWI Companies 705-23
2 Alternate Purchase Order Contact Phone Number
9 Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx)
No response
3 Alternate Purchase Order Contact Extension Number
U Alternate Purchase Order Contact Extension Number
No response
3 Purchase Orders Contact Information
All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
• Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer
Designation form as provided to the Cooperative administrator. I understand that my company shall remain
responsible for the Contract and the performance of all Designated Dealers under and in accordance with
the Contract.
Yes
3 Request for Quotes (RFQ)
2 Cooperative members will send RFQs to you by e-mail.
3 Request for Quote (RFQ) E-mail Address
3 Request for Quote (RFQ) E-mail Address
mikesandler@bwicompanies.com
3 Request for Quote (RFQ) Contact Name
4 Request for Quote (RFQ) Contact Name
Mike Sandler
Please provide e-mail addresses for the receipt of RFQs:
3 Request for Quote (RFQ) Contact Phone Number
5 Request for Quote (RFQ) Contact Phone Number (xxx-xxx-)o=)
19722424755
3 Request for Quote (RFQ) Contact Extension Number
6 Request for Quote (RFQ) Contact Extension Number
110427
3 Alternate Request for Quote (RFQ) E-mail Address
7 Alternate Request for Quote (RFQ) E-mail Address
No response
3 Alternate Request for Quote (RFQ) Contact Name
8 Alternate Request for Quote (RFQ) Contact Name
No response
Page 7 of 36 pages Vendor: BWI Companies 705-23
3 Alternate Request for Quote (RFQ) Contact Phone Number
9 Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx)
No response
4 Alternate Request for Quote (RFQ) Contact Extension Number
U Alternate Request for Quote (RFQ) Contact Extension Number
No response
4 Invoices
Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when
they are ready to be retrieved.
4 Invoices
2 Please choose only one (1) of the following options for receipt of invoices and provide the requested
information:
(a) Service fee invoices and related communications should be provided directly to my company at:
or
(b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following
billing agent:
If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract,
Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the
Contract including, but not limited to, payment of al/ service fees under any Contract awarded Vendor.
Service fee invoices and notices direct to company
4 Invoice Company Name
3 Invoice Company Name
BWI Companies, Inc
4 Invoice Company Department Name
4 Invoice Company Department Name
accounts payable
4 Invoice Contact Name
5 Invoice Contact Name
Mike Sandler
4 Invoice Mailing Address
6 Invoice Mailing Address (P.O. Box or Street Address)
PO Box 810920
4 Invoice Mailing Address - City
7 Invoice Mailing Address - City
Dallas
Page 8 of 36 pages Vendor: BWI Companies 705-23
4 Invoice Mailing Address - State
8 Invoice Mailing Address - State (Abbreviate State Name)
I-rx
4 Invoice Mailing Address - Zip Code
9 Invoice Mailing Address (Zip Code)
175381
5 Invoice Contact Phone Number
U Invoice Contact Phone Number (xxx-xxx-xxxx)
1 972-242-4755
5 Invoice Contact Extension Number
Invoice Contact Extension Number
110427
5 Invoice Contact Fax Number
2 Invoice Contact Fax Number (xxx-xxx-xxxx)
1 972-242-7675
5 Invoice Contact E-mail Address
3 Invoice Contact E-mail
mikesandler@bwicompanies.com
5 Invoice Contact Alternate E-mail Address
4 Invoice Contact Alternate E-mail Address
No response
5 Billing Agent Company Name
5 Billing Agent Company Name
No response
5 Billing Agent Department Name
6 Billing Agent Department Name
No response
5 Billing Agent Contact Name
7 Billing Agent Contact Name
No response
5 Billing Agent Mailing Address
8 Billing Agent Mailing Address (P.O. Box or Street Address)
No response
5 Billing Agent Mailing Address - City
9 Billing Agent Mailing Address - City
No response
Page 9 of 36 pages Vendor: BWI Companies 705-23
6 Billing Agent Mailing Address - State
U Billing Agent Mailing Address - State (Abbreviate State Name)
No response
6 Billing Agent Mailing Address - Zip Code
1 Billing Agent Mailing Address - Zip Code
No response
6 Billing Agent Contact Phone Number
2 Billing Agent Contact Phone Number (xxx-xxx-xxxx)
No response
6 Billing Agent Contact Extension Number
3 Billing Agent Contact Extension Number
No response
6 Billing Agent Fax Number
4 Billing Agent Fax Number
No response
6 Billing Agent Contact E-mail Address
5 Billing Agent Contact E-mail Address
No response
6 Billing Agent Alternative E-mail Address
6 Billing Agent Alternative E-mail Address
No response
6 Shipping Via
7 Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other
Common Carrier
6 Payment Terms
8 Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt
Payment Act (Texas Government Code Ch. 2251).
products may be picked at our location at will call
6 Vendor's Internal/Assigned Reference/Quote Number
9 Vendor's Internal/Assigned Reference/Quote Number
No response
7 State or Attach Return Policy
U Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract
terms, terms of sale, or other information not specifically related to return requirements and processes included in
Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the
Deviation and Compliance Form and accepted by the Cooperative.
No response
Page 10 of 36 pages Vendor: BWI Companies 705-23
7 Electronic Payments
1 Are electronic payments acceptable to your company?
Yes 1
7 Credit Card Payments
2 Are credit card payments acceptable to your company?
IYes
7
3
Texas Regional Service Designation
Texas Regional Service Designation - Refer to Form in Proposal Invitation
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers
vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all
Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you
propose to serve different regions for different products or services included in your Proposal, you must complete
and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the
products or services to which the designation applies. By designating a region or regions, you are certifying that
you are authorized and willing to provide the proposed products and services in those regions. Designating
regions in which you are either unable or unwilling to provide the specified products and services shall be
grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you
do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must
so indicate on this form.
7 Company Name
4 Company Name
BWI Companies, Inc
7 Texas Regional Service Designation
5 Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then
check the individual Regions you wish to serve.
All Regions
7
Region 1
6
Region 1 - Edinburg
0 Region 1 (1)
7
Region 2
7
Region 2 - Corpus Christi
0 Region 2 (2)
7
Region 3
8
Region 3 - Victoria
0 Region 3 (3)
7
Region 4
9
Region 4 - Houston
0 Region 4 (4)
8
Region 5
U
Region 5 - Beaumont
0 Region 5 (5)
Page 11 of 36 pages Vendor: BWI Companies 705-23
$ 1 Region 6
1 Region 6 - Huntsville
0 Region 6 (6)
8 1 Region 7
2 Region 7 - Kilgore
❑ Region 7 (7)
8
Region 8
3
Region 8 - Mount Pleasant
21 Region 8 (8)
8
Region 9
4
Region 9 - Wichita Falls
❑ Region 9 (9)
8
Region 10
5
Region 10 - Richardson
❑ Region 10 (10)
8
Region 11
6
Region 11 - Fort Worth
,t❑ Region 11 (11)
8
Region 12
7
Region 12 - Waco
0 Region 12 (12)
8
Region 13
8
Region 13 - Austin
21 Region 13 (13)
8
Region 14
9
Region 14 - Abilene
❑ Region 14 (14)
9
Region 15
0
Region 15 - San Angelo
0 Region 15 (15)
9
Region 16
1
Region 16 - Amarillo
0 Region 16 (16)
9
Region 17
2
Region 17 - Lubbock
0 Region 17 (17)
Page 12 of 36 pages Vendor: BWI Companies 705-23
9 Region 18
3 Region 18 - Midland
0 Region 18 (18)
9 Region 19
4 Region 19 - El Paso
❑ Region 19 (19)
9 Region 20
5 Region 20 - San Antonio
❑ Region 20 (20)
9
6
State Service Designation
State Service Designation - Refer to Form in Proposal Invitation.
As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United
States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state
law, through a piggy -back award or similar agreement through the National Purchasing Cooperative BuyBoard. If
you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note:
If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service
Designation form.) In addition to this form, to be considered for a piggy -back award by the National
Purchasing Cooperative, you must have an authorized representative sign the National Purchasing
Cooperative Vendor Award Agreement that follows this form.
If you serve different states for different products or services included in your Proposal, you must complete and
submit a separate State Service Designation form for each group of products and clearly indicate the products or
services to which the designation applies. By designating a state or states, you are certifying that you are
authorized and willing to provide the proposed products and services in those states. Designating states in which
you are either unable or unwilling to provide the specified products and services shall be grounds for either
rejection of your Proposal or, if awarded, termination of your Contract.
9 Company Name
7 Company Name
BWI Companies, Inc
H
State Service Designation
Select only one of the following options. If you select "I will NOT serve all States", you must then check
the individual States you wish to serve.
I will not serve all states in the United States I
9 Alabama
9 Alabama
❑ Alabama (AL)
1 Alaska
0 Alaska
❑ Alaska (AK)
1 Arizona
Arizona
❑ Arizona (AZ)
Page 13 of 36 pages Vendor: BWI Companies 705-23
1 Arkansas
2 Arkansas
❑ Arkansas (AR)
1 California
U California (Public Contract Code 20118 & 20652)
3
❑ California (CA)
1 Colorado
U Colorado
4
❑ Colorado (CO)
1 Connecticut
5 Connecticut
❑ Connecticut (CT)
1 Delaware
6 Delaware
❑ Delaware (DE)
1 District of Columbia
U District of Columbia
7
❑ District of Columbia (DC)
1 Florida
U Florida
8
❑ Florida (FL)
1 Georgia
9 Georgia
❑ Georgia (GA)
1 Hawaii
UHawaii
❑ Hawaii (HI)
1 Idaho
1 Idaho
1
❑ Idaho (ID)
1 Illinois
1 Illinois
2
❑ Illinois (IL)
1 Indiana
3 Indiana
❑ Indiana (IN)
Page 14 of 36 pages Vendor: BWI Companies 705-23
1 Iowa
4 Iowa
❑ Iowa (IA)
1 Kansas
5 Kansas
1 Kansas (KS)
1 Kentucky
1 Kentucky
6
❑ Kentucky (KY)
1 Louisiana
1 Louisiana
❑ Louisiana (LA)
1 Maine
1 Maine
❑ Maine (ME)
1 Maryland
1
9 Maryland
❑ Maryland (MD)
1 Massachusetts
2 Massachusetts
0
❑ Massachusetts (MA)
1 Michigan
2 Michigan
1
❑ Michigan (MI)
1 Minnesota
2 Minnesota
❑ Minnesota (MN)
1 Mississippi
2 Mississippi
3
1 Mississippi (MS)
1 Missouri
2 Missouri
,❑ Missouri (MO)
1 Montana
22Montana
❑ Montana (MT)
Page 15 of 36 pages Vendor: BWI Companies 705-23
1 I Nebraska
2 Nebraska
❑ Nebraska (NE)
1 INevada
7 Nevada
❑ Nevada (NV)
1
New Hampshire
2
8
New Hampshire
❑ New Hampshire (NH)
1
New Jersey
9
New Jersey
❑ New Jersey (NJ)
1
New Mexico
3
New Mexico
❑ New Mexico (NM)
1
New York
3
1
New York
❑ New York (NY)
1
North Carolina
3
2
North Carolina
❑ North Carolina (NC)
1
North Dakota
3
3
North Dakota
❑ North Dakota (ND)
1
Ohio
4
Ohio
❑ Ohio (OH)
1
Oklahoma
3
5
Oklahoma
0 Oklahoma (OK)
1
Oregon
33
Oregon
❑ Oregon (OR)
1
Pennsylvania
3
7
Pennsylvania
❑ Pennsylvania (PA)
Page 16 of 36 pages Vendor: BWI Companies 705-23
1 Rhode Island
3 Rhode Island
8
❑ Rhode Island (RI)
1 South Carolina
3 South Carolina
9
❑ South Carolina (SC)
1 South Dakota
4 South Dakota
0
❑ South Dakota (SD)
1 Tennessee
Tennessee
❑ Tennessee (TN)
1 Texas
4 Texas
❑ Texas (TX)
1 Utah
3 Utah
❑ Utah (UT)
1 Vermont
4 Vermont
❑ Vermont (VT)
1 Virginia
4 Virginia
❑ Virginia (VA)
1 Washington
4 Washington
6
❑ Washington (WA)
1 West Virginia
4 West Virginia
7
❑ West Virginia (WV)
1 Wisconsin
8 Wisconsin
❑ Wisconsin (WI)
44 Wyoming
Wyoming
❑ Wyoming (WY)
Bid Lines
Page 17 of 36 pages Vendor: BWI Companies 705-23
1 Section I: Fertilizers. Nursery Products and Soils for Field/Turf Grounds
Discount (%) off catalog/pricelist for Field and Turf Fertilizer, Conditioners, Dressings and
Chemicals. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 18 of 36 pages Vendor: BWI Companies 705-23
2 Section I: Fertilizers. Nursery Products and Soils for Field/Turf Grounds
Discount (%) off catalog/pricelist for Nursery Products (all types of trees, shrubs, and other related
items). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No Daper
cataloas or manufacturer/vendor websites will be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 19 of 36 pages Vendor: BWI Companies 705-23
3 Section I: Fertilizers. Nursery Products and Soils for Field/Turf Grounds
Discount (%) off catalog/pricelist for Specialty Soils for Athletic Fields, Play Surfaces, or Park
Surfaces. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 20 of 36 pages Vendor: BWI Companies 705-23
4 Section I: Fertilizers. Nursery Products and Soils for Field/Turf Grounds
Discount (%) off catalog/pricelist for All Types of Landscape Accent Products (metal, plastic, steel, wood, and
other related items). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No Daaer
cataloas or manufacturer/vendor websites will be accented.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 21 of 36 pages Vendor: BWI Companies 705-23
5 Section I: Fertilizers. Nursery Products and Soils for Field/Turf Grounds
Discount (%) off catalog/pricelist for All Other Types of Fertilizer, Grounds, and Nursery Products and
Supplies. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 22 of 36 pages Vendor: BWI Companies 705-23
6 Section II: Irriaation SuDolies. Parts. and Accessories
Discount (%) off catalog/pricelist for Residential/Commercial Irrigation Controllers (solid state, light
commercial application, 12 to 60 station capability, and related items). Catalog/Pricelist MUST be included or
proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 23 of 36 pages Vendor: BWI Companies 705-23
7 Section II: Irriaation SuDolies. Parts. and Accessories
Discount (%) off catalog/pricelist for Residential/Commercial Irrigation Control Valves (1" to 4" pipe size;
glass filled nylon, polyvinyl chloride (PVC) and/or brass construction; electrically controlled; flow control
capability, and related items). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 24 of 36 pages Vendor: BWI Companies 705-23
8 Section II: Irriaation SuDolies. Parts. and Accessories
Discount (%) off catalog/pricelist for Residential/Commercial Irrigation Sprinkler Heads (fixed spray pattern,
gear drive rotor 1/2" to 1" inlet, various fixed arcs, plastic construction, and related items). Catalog/Pricelist
MUST be included or proposal will not be considered.
Total: 1 2% j
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 25 of 36 pages Vendor: BWI Companies 705-23
0
Section II: Irriaation Supplies. Parts. and Accessories
Discount (%) off catalog/pricelist for Large Commercial/Central Controllers (solid state or digital, computer
driven, software to manage water distribution, central location to command field satellites, hard wired, or wireless
signal commands to field satellites and related items). Catalog/Pricelist MUST be included or proposal will not be
considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation Supplies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 26 of 36 pages Vendor: BWI Companies 705-23
1
0
Section II: Irriaation Supplies. Parts. and Accessories
Discount (%) off catalog/pricelist for Large Commercial Field Satellites (controls water distribution (sprinkler
heads); stand alone and/or controlled by a central computer/controller; solid state; receives command signals
either hard wire and/or radio link and related items). Catalog/Pricelist MUST be included or proposal will not be
considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SUDDlieS. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 27 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
1 -
Discount (%) off catalog/pricelist for Large Commercial Turf Sprinkler Heads (water distribution (sprinklers)
for large turf areas; 31' minimum radius; minimum 12 GPM; minimum 1" inlet; plastic construction and related
items). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 28 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
2 -
Discount (%) off catalog/pricelist for All Types of Drip Irrigation Products (residential, commercial, and
industrial). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No Daaer
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuDDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 29 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation Supplies. Parts. and Accessories
3 -
Discount (%) off catalog/pricelist for All Types of Aerating Fountain Products, Equipment and Lighting
(residential, commercial, and industrial). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No Daper
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuDDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 30 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
4 -
Discount (%) off catalog/pricelist for All Types of Irrigation Bunker Pumps, Equipment and
Supplies. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 31 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
5 -
Discount (%) off catalog/pricelist for Water Chemicals and Dyes, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paver
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuaDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 32 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
6 -
Discount (%) off catalog/pricelist for Irrigation Equipment Repair Parts. Catalog/Pricelist MUST be included or
proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No Daaer
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuDDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 33 of 36 pages Vendor: BWI Companies 705-23
1
7
Section II: Irriaation Supplies. Parts. and Accessories
Discount (%) off catalog/pricelist for Irrigation Equipment Maintenance Service Agreements (monthly,
quarterly,
and yearly). Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 1 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SUDDlieS. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
Page 34 of 36 pages Vendor: BWI Companies 705-23
1 Section II: Irriaation SuDolies. Parts. and Accessories
8 -
Discount (%) off catalog/pricelist for Residential/Commercial Irrigation Equipment and Central Controllers
Service Agreements (automatic software updates and technical support). Catalog/Pricelist MUST be included
or proposal will not be considered.
Total: 2% 1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No saner
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing on Section II: Irriaation SuDDlies. Parts. and Accessories
must be approved by the manufacturer to sell, install, and service the brand of equipment submitted.
Proposers responding to this Proposal Invitation should submit an approval letter from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must
submit a letter explaining that the company is the manufacturer of the products proposed.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
1 2% discount off price list
1 Section III: Installation and Repair Service
9
Hourly Labor Rate for Application of Fertilizers, Chemicals, Specialty Soils, Play Surfaces, and Other
Related Items - Not to Exceed hourly labor rate for Application of Fertilizers, Chemicals, Specialty Soils, Play
Surfaces, and Other Related Items.
Quantity: 1 UOM: Hourly Labor Rate No Bid
2 Section III: Installation and Repair Service
0
Hourly Labor Rate for Field and Turf Preparation Work - Not to Exceed hourly labor rate for Field and Turf
Preparation Work.
Quantity: 1 UOM: Hourly Labor Rate No Bid
Page 35 of 36 pages Vendor: BWI Companies 705-23
2 Section III: Installation and Repair Service
1
Hourly Labor Rate for Installation/Transplanting of All Types of Trees, Shrubs and Landscaping
Services - Not to Exceed hourly labor rate for Installation/Transplanting of All Types of Trees, Shrubs and
Landscaping Services.
Quantity: 1 UOM: Hourly Labor Rate No Bid
2 Section III: Installation and Repair Service
2
Hourly Labor Rate for Tree and Shrub Service and Stump Grinding - Not to Exceed hourly labor rate for
Tree and Shrub Service and Stump Grinding.
Quantity: 1 UOM: Hourly Labor Rate No Bid
2 Section III: Installation and Repair Service
3
Hourly Labor Rate for Installation/Repair Service of Irrigation Equipment and Related Products - Not to
Exceed hourly labor rate for Installation/Repair Service of Irrigation Equipment and Related Products.
Quantity: 1 UOM: Hourly Labor Rate No Bid
Response Total: $0.00
Page 36 of 36 pages Vendor: BWI Companies 705-23
MGMIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM. CIQ-
For vendor doing business with local governmental .entity
This questionnaire reflects changes made to the lawbyH.B. 2% 84th Leg., Regular Session. OFF16EUSEONLY
This questionnaire is being filed in accordance with Chapter 176,_Local Government Code, bya vendor who Date Received
has a business relationship as defined by Se0otl 17t3,Q010wa).wfth a Local governmental entity And the
vendor meets requirements under Section 176.000(a).
By low.thls questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day After the date, the vendor becomes aware of facts that require the statement to be
Rlstl. See:$ecfiotj 17$ OQB.(is 1), Local G4yernmoht:Cod@.
Avend4r coinmfts an offense if pie Vehdor knowingly:violates Section 170,000, L6cal Government Codc An
offense. under this section. is a misdemeanor.
J Name of vendor has a bit ineesb-relaticnshipwith local,governtpental on ty,
J
Check this boX if you are fill ng an update to a previously filed questionnaire. (The law requires that you fife an updated
completed questionnaire With the appropriate filing authority not later than the 7ih business day after the. date on which
you became aware that the originally filed questionnaire Was incomplete or inaccurate.)
J Name of local government officer about whom
ntheinformation is yeing disclosed.
Name of Officer
J bescribe each employment or other business relationship with the local government officer, or a family member.of.the
officer, as. described by Section 176.003(a)(2)(A). Also descdbeany family relationship with the local government officer.
Complete subparts Aand 8far each employment, orbusinessrelationshipdescribed. AttachadditionalpagestothisFonri
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than Investtfte'rit Income, from the-vefldor?
Yes E—J No
B. Is the vendor receiving or likely to receive taxable Income, other than investment Income, from oratthe direction
of tho local government officer o'r a family mots tier of the oflicet ANtO tho taftable income is n t received from the
local goVerhmootaf entity?
71 Yes 71 No
J Describe each .employment or business relationship thatthe vendor named in Section i maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, •or holds an
ownership interest of one percent or more.
J
❑Check this box -if the vendor has given the local government officer or afamily member of the officer one or more gifts
as described in Section 176.b03(a)(-2)(B), excluding gifts described in Section 176.003(a-1),
J
Sig re of vendor doing bttsint€ss with fife+.govemmeht eritily Date
Formprovidedby e' s EthicsComfnission 'i, V*e _ ,ate;tz.us Revised 1/11202'1
Revised 7.11.18cg
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 8, 2023 REFERENCE NO.: **M&C 23-0624
LOG NAME: 13PCOOP BB 705-23 FIELD AND TURF IRRIGATION PRODUCTS LSJ CITY
SUBJECT:
(ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with Multiple Vendors Using
Buyboard Cooperative Contract No. 705-23 for Field and Turf Irrigation Products, Landscaping Products,
and Specialty Conditioners/Soils in a Combined Annual Amount Up to $947,251.00 for the Aviation and
Park and Recreation Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive purchase agreements
with multiple vendors using Buyboard Cooperative Contract No. 705-23 for field and turf irrigation
products, landscaping products, and specialty conditioners/soils in a combined annual amount up to
$947,251.00 for the initial term and authorize two consecutive one-year renewal options for the same
annual amount for the Aviation and Park and Recreation Departments.
DISCUSSION:
The Aviation and Park and Recreation Departments approached the Purchasing Division to enter into non-
exclusive agreements with the awarded vendors under BuyBoard Contract No. 705-23 for field and turf
irrigation products, landscaping products, and specialty conditioners/soils. Vendors will be selected
according to price and availability. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for the purchase of the item.
Buyboard cooperative contracts have been competitively bid to increase and simplify the purchasing
power of government entities.
Staff from the user -departments identified multiple vendors with which they wanted to enter into an
agreement. Approval of this Mayor & Council Communication authorizes the City to execute agreements
with the following vendors:
Vendor
IBWI Companies, Inc.
Ewing Irrigation and Landscape Supply
Gail's Flags & Golf Course Accessories, Inc
Grand Landscapes & Athletics
Harrell's LLC
jInterspec LLC
Longhorn Inc.
Simplot Turf and Horticulture
ISiteOne Landscape Supply
Texas Irrigation Supply
ITurfcare of Texas
Total
IlAnnual Amount l
$319,851.00
$135,200.00
$39,000.00
II $10,000.001
II $10,000.00
$43,000.00
$11, 200.00
$1, 000.00
$353,000.00
$5,000.00
$20,000.00
$947,251.00
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31251 &print=true&DocType=Print 8/9/2023
Funding is budgeted in the Other Contractual Services account in the Municipal Airport Fund and in the
PACS Department Rollup within the General Fund and Municipal Golf Fund.
AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and
end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be
renewed for up to two additional one-year terms at the City's option. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
This will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the General, Municipal Golf and Municipal Airport Funds to support the approval of the
above recommendation and award of the contract. Prior to any expenditure being incurred, the Aviation
and Park and Recreation Departments have the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program'Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Reginald Zeno (8517)
Submitted for Citv Manager's Office bv: Jesica McEachern (5804)
Reginald Zeno (8517)
Oriainatinct Department Head: Dave Lewis (5717)
Jo Ann Gunn (8525)
Additional Information Contact: La'Kita Slack -Johnson (8314)
ATTACHMENTS
1. 1295s.Ddf (CFW Internal)
2. 13PCOOP BB 705-23 Field Turf Irrigation Prod.Ddf (Public)
3. 13PCOOP BB 705-23 Field & Turf Irrigation Prod.xlsx (CFW Internal)
4. BWI Companies 705-23 PARD.Ddf (CFW Internal)
5. Ewing Irrigation and Landscape SuDDIv.Ddf (CFW Internal)
6. FID TABLE BLANK WITH INSTRUCTIONS V2 - Aviation.xlsx (CFW Internal)
7. Gail s Flaas Golf Course Accessories. Inc. 705-23 PARD.Ddf (CFW Internal)
8. Grand Landscar)es.Ddf (CFW Internal)
9. Grounds Maint 705-23 FID Table PARD 706-23.xlsx (CFW Internal)
10. Harrell s LLC 705-23 PARD.Ddf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31251 &print=true&DocType=Print 8/9/2023
11. Interwec LLC 705-23 PARD.Ddf (CFW Internal)
12. Lonahorn Inc..Ddf (CFW Internal)
13. SimDlot Turf and Horticulture 705-23PARD.Ddf (CFW Internal)
14. SiteOne Landscape SuDDIv 705-23.Ddf (CFW Internal)
15. Texas Irriaation SupDlv.Ddf (CFW Internal)
16. Turfcare of Texas.Ddf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31251 &print=true&DocType=Print 8/9/2023