HomeMy WebLinkAboutContract 58518-A1CSC No. 58518-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 58518
This Amendment ("Amendment") is entered into by and between the City of Fort Worth
("City") and Young Men's Christian Association of Metropolitan Fort Worth ("Agency") by and
through their respective duly authorized agents. City and Agency may be referred to individually
as "Party" and collectively as "Parties."
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ("HUD") through the Community Development Block Grant Program
("CDBG"), Program No. B-22-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a contract amendment from City to adjust line item
amounts to transfer funds from the FICA line item to the Salaries line item in Exhibit B of the
Agreement;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT `B" - Budget attached to the Contract is hereby amended and replaced in their
entirety with the revised EXHIBIT `B" — Budget, updated as of August 1, 2023, attached hereto.
II.
This amendment is effective as of August 1, 2023.
All terms and conditions of the Contract not amended herein remain unaffected and in full
force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms
not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC No. 58518
YMCA of Metropolitan Fort Worth - CDBG 51 % PSA CONTRACT 2022-23 Page 1
ACCEPTED AND AGREED:
YMCA OF METROPOLITAN FORT WORTH
By. ti�wa
Mike Brown, Jr., President & CEO
ATTEST: 9 yn°n
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By:
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Jannette Goodall, City Secretary
M&C: 22-0569
Date: August 9, 2022
1295 Certification No. 2022-853516
RECOMMENDED:
By:
Victor Turner, Neighborhood Services Director
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By:
9 U)'& Ed
Jessika Williams,
Assistant City Attorney
CONTRACT COMPLIANCE ADMINISTRATOR:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
1
Jerin Smith, Neighborhood Development Coordinator
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC No. 58518
YMCA of Metropolitan Fort Worth - CDBG 51 % PSA CONTRACT 2022-23 Page 2
EXHIBIT "B" - BUDGET
IJMgirl '110A■Jm W11910101N■
Salaries
1001
$
13,500.00
$
438.48 $
1,024.84 $
14,524.84
FICA
1002
$
1,500.00
$
1,222.48
$ (1,024.84) $
475.16
Life/Disability Insurance
1003
Health/Dental Insurance
1004
Unemployment -State
1005
Worker's Compensation
1006
Retirement
1007
Staff Training
1008
SUPPLIES AND SERVICES
Office/Program Supplies
2001
Postage
2002
Printing
2003
Adv/Media, Dues/Pub, Printing,
Bank Fees
other
2004
$
25,000.00
$
11,890.00
$
25,000.00
MISCELLANEOUS 11111F-
Contract Labor Food
Supplies/Meals (City needs copy
of contract before expenses can be
reimbursed)
3001
Food Supplies
3002
$
10,000.00
$
5,359.14
$
10,000.00
Teaching Aids
3003
Craft Supplies
3004
Field Trip Expenses
3005
Mileage
3006
FACILITY AND UTILITIES
Telephone
4001
Electric
4002
Gas
4003
Water and Wastewater
4004
Solid Waste Disposal
4005
Rent (City needs copy of lease
before expenses can be
reimbursed)
4006
Cleaning Supplies
4007
Repairs
4008
Custodial Services
4009
Utilities, Transportation, PP &E 4010
INSURANCE
Fidelity Bond or Equivalent 5001
Directors and Officers 5002
General Commercial Liability 5003
Page 1
Bank fees
volunteer
volunteer
Prof Fees 5004
DIRECT ASSISTANCE
Audit/IT/Legal Volunteer
Recruitment, Misc. 6001
BUDGET TOTAL $ 50,000.00 $ - $ 1,024.84 $ (1,024.84) $ 50,000.00
FUNDING A:
FUNDING B:
FUNDING C:
Page 2
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CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTH
DATE: 8/9/2022 REFERENCE M&C 22-0569 LOG NAME: 19NS 2022-2023 ACTION
NO.: PLAN
CODE: C TYPE: NON- PUBLIC CONSENT HEARING:
YES
SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2022-2023 Annual
Action Plan for the Use of Federal Grant Funds in the Amount of $13,124,648.00 to be
Awarded by the United States Department of Housing and Urban Development from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program,
Authorize Collection and Use of Program Income, Authorize Execution of Related
Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report City Staff: Sharon Burkley; b. Public Presentations; c.
Council Action: Close Public Hearing and Act on the M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2022-2023
Annual Action Plan for use of federal grant funds to be awarded by the United States
Department of Housing and Urban Development in the amount of $13,124,648.00 from the
Community Development Block Grant, HOME Investment Partnerships Program, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs, and for
the use of program income from activities using prior years' federal grant funds;
2. Approve the City's 2022-2023 Annual Action Plan for submission to the United States
Department of Housing and Urban Development, including allocations of grant funds to
particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' Community Development Block Grant
funds for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' HOME Investment Partnerships Program
grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10
percent of the program income for administrative costs;
5. Authorize the City Manager or his designee to execute contracts for one year terms with the
agencies listed in Tables 1,2, and 3 below for Program Year 2022-2023 for Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for
Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory
completion of all federal regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion
of the program, or to amend the contracts if necessary to achieve program goals provided
any amendment is within the scope of the program and in compliance with City policies and
all applicable laws and regulations governing the use of federal grant funds;
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund in the total amount of $13,124,648.00 consisting of
$6,996,710.00 in Community Development Block Grant funds, $3,266,685.00 in HOME
Investment Partnerships Program grant funds, $628,543.00 in Emergency Solutions Grant
funds, and $2,232,710.00 in Housing Opportunities for Persons with AIDS grant funds, plus
estimated program income in the amount of $100,000.00, all subject to receipt of such
funds; and
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8. Authorize a waiver of the Neighborhood Services Department indirect cost rate of
17.29\%, estimated total of $330,793.14.
DISCUSSION:
The City of Fort Worth's (City's) 2022-2023 Annual Action Plan summarizes the major housing and
community development activities and proposed expenditures for the program year beginning
October 1, 2022 and ending September 30, 2023 for use of federal grant funds totaling
$13,124,648.00 from the United States Department of Housing and Urban Development (HUD) from
the Community Development Block Grant (CDBG), HOME Investment Partnerships Program
(HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS
(HOPWA) grant programs. It also summarizes the use of program income resulting from activities
using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and
moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing
homelessness, and HOPWA funds primarily benefit low- and moderate -income persons with
HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based
on prior year's funding levels. One public hearing was held on April 27, 2022 to provide citizens the
opportunity to participate in the development of the Annual Action Plan. Recommendations for award
amounts were considered and adopted by the Community Development Council on May 11, 2022.
These funding recommendations were presented in City Council Work Session on June 7, 2022.
A 30-day public comment period was held from July 1, 2022 to August 1, 2022. Notice of this public
comment period was published in the Fort Worth Star -Telegram on June 26, 2022; in the Weatherford
Democrat on June 28, 2022; in the Hood County News and Wise County Messenger on June 29,
2022; in Cleburne Times Review and La Vida News on June 30, 2022; and in Glen Rose Reporter on
July 1, 2022.
Any comments received are maintained by the Neighborhood Services Department in accordance
with federal regulations. The City held two public hearings as part of the HUD required citizen
participation process. The first public hearing was held by staff on July 13, 2022, and the second
public hearing is scheduled for the City Council meeting on August 9, 2022.
A summary of staffs final funding recommendations is provided below in Tables 1, 2, and 3. A
Powerpoint presentation listing funding recommendations is also attached. The 2022-2023 Annual
Action Plan will be submitted to HUD by August 15, 2022.
Indirect costs totaling approximately $330,793.14 could be charged to these grants, as the
Neighborhood Services Department indirect cost rate is 17.29\% in the City's most recent Cost
Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further
support the programs and services to assist low -to -moderate income citizens.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2022-2023, it is recommended that the amount of $6,946,710.00 in CDBG funds
and an estimated amount of $50,000.00 in CDBG program income totaling $6,996,710.00 be
allocated as follows:
Public Services Agencies- $1,042,006.00: Includes social services for low- and moderate -income
persons, persons with disabilities, and disadvantaged persons
Housing Programs - $4,153,352.00: Includes funding for the City's Priority Repair Program,
Cowtown Brush -Up, homebuyer and housing services, accessibility modifications for seniors and
persons with disabilities, and related project delivery costs for these programs
Major Projects - $362,010.00: Includes funding for Southside Community Center improvements
Administration - $1,389,342.00: Includes costs for administering the CDBG grant, including
allocations for the Financial Management Services and Development Services Departments
Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's
Priority Repair Program. Any CDBG program income over the estimated amount not used for the
Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject
to the City Council approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
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For Program Year 2022-2023, it is recommended that the amount of $3,216,685.00 in HOME funds
and an estimated amount of $50,000.00 in HOME program income totaling $3,266,685.00 be
allocated as follows:
Homebuyer Assistance Program - $129,623.50: Includes funding for down payment and closing
cost assistance for low- and moderate -income homebuyers
Community Housing Development Organization - $707,430.00: HUD requires that a minimum of
15 percent of HOME funds be allocated to Community Housing Development Organizations
(CHDOs) for affordable housing projects. These funds will be used by Development Corporation of
Tarrant County (DCTC) for single-family infill development in the Polytechnic neighborhood. All
housing developed with these funds will be sold to homebuyers making at or below 80 percent of
area median income (AMI), set by HUD.
Major Projects - $2,057,963.00: Includes funds ($1,000,000.00) allocated to the affordable
housing project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice
Neighborhood Initiative (CNI) grant and funds ($1,057,963.00) allocated to the development of
permanent supportive housing.
Administration - $321,668.50: Includes costs for administering the HOME grant
Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program
and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME
program income towards the cost of administering the HOME grant. HOME program income over
the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority
activities in the City's Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2022-2023, it is recommended that the amount of $2,232,710.00 in HOPWA funds
be allocated as follows:
Public Service Agencies - $1,515,729.00
Neighborhood Services Department - $650,000.00
Administration - $66,981.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2022-2023, it is recommended that the amount of $628,543.00 in ESG funds be
allocated as follows:
Public Service Agencies - $581,403.00
Administration - $47,140.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that
contracts be executed with the public service & CDBG subrecipient agencies for the amounts shown
in the following tables:
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
AGENCY
CONSOLIDATED
PLAN GOAL
PROGRAM
AMOUNT
Homebuyer
Housing Channel
Affordable
Education and
$100,000.00
Housing
Housing Counseling
Services
Guardianship Services,
Aging -In -Place
Financial Exploitation
$70,000.00
Inc.
Prevention Center
Meals -On -Wheels, Inc. of
Aging -In -Place
Home -Delivered I
$72,006.00
Tarrant County
Meals
Meals -On -Wheels, Inc. of
Aging -In -Place
Transportation
$50,000.00
Tarrant County
Program
Girls Incorporated of
Children/Youth
Training and
Leadership Program
$75,000.00
Tarrant County
Mentorship
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United Community
Children/Youth
Educational
$100,000.00
Centers, Inc.
Training and
Enrichment Program
Mentorship
Boys & Girls Clubs of
Children/Youth
After School
Greater Tarrant County,
Training and
Program
$60,000.00
Inc.
Mentorship
Young Men's Christian
Children/Youth
Association of Metropolitan
Training and
Y Achievers
$50,000.00
Fort Worth
Mentorship
AB Christian Learning
Children/Youth
Training and
After School
$75,000.00
Center
Mentorship
Program
Fortress Youth
Children/Youth
Development Center, Inc.
Training and
Fortress PreSchool
$50,000.00
Mentorship
The Presbyterian Night
Shelter of Tarrant County,
Homeless
Moving Home Case
$125,000.00
Inc.
Services
Management
Poverty
Computer Skills
The Ladder Alliance
Reduction and
Household
Training - Next Level
$70,000.00
Stabilization
Program
Poverty
Easter Seals North Texas,
Reduction and
Employment
$50,000.00
Inc.
Household
Services
Stabilization
Poverty
The Women's Center of
Reduction and
Working Families
$50,000.00
Tarrant County, Inc.
Household
Success
Stabilization
Poverty
Center for Transforming
Reduction and
Level Up
$45,000.00
Lives
Household
Microenterprise
Stabilization
CDBG Public Service Agencies
Total
$1,042,006.00
Rehabilitation, Education
Accessibility
and Advocacy for Citizens
Accessibility
Improvements for
$125,000.00
with Handicaps DBA
Improvements
Low Income
REACH, Inc.
Residents
Accessibility
United Way of Tarrant
Accessibility
Improvements for
$50,000.00
County
Improvements
Low Income Senior
Residents
Fort Worth Area Habitat for
Humanity, Inc. DBA Trinity
Preserve Aging
Cowtown Brush Up
$455,000.00
Habitat for Humanity
Housing Stock
Paint Program
CDBG Subrecipient Agencies Total
$630,000.00
TOTAL CDBG CONTRACTS
$1,672,006.00
Housing Opportunities for Persons with AIDS
Contracts
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TABLE 2: HOPWA AGENCIES
AGENCY PROGRAM AMOUNT
AIDS Outreach Administration, Supportive Services, Short -Term $429,850.00
Center, Inc. Rent, Mortgage, and Utility Assistance (STRMU)
Tarrant County Administration, Facility -Based Operations,
Samaritan Supportive Services, Tenant -Based Rental $1,085,879.00
Housing, Inc. Assistance (TBRA)
TOTAL HOPWA CONTRACTS $1,515,729.00
Emergency Solutions Grant Contracts
Ilr_1:1449M=[*eJV_,W4il,m1*1
AGENCY
The Presbyterian Night Shelter of Tarrant
County, Inc.
Lighthouse for the Homeless DBA True
Worth Place
The Salvation Army
Center for Transforming Lives
SafeHaven of Tarrant County
TOTAL ESG CONTRACTS
PROGRAM
AMOUNT
Shelter
$130,220.00
Operations/Services
Shelter
$176,000.00
Operations/Services
Homelessness
$105,535.00
Prevention
Rapid Re -Housing
$98,743.00
Shelter
$70,905.00
Operations/Services
$581,403.00
All figures have been rounded to the nearest dollar for presentation purposes. These programs are
available in ALL COUNCIL DISTRICTS.
Each of these grants is an entitlement grant rather than a competitive grant received from the United
States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to
agencies based on a formula, prescribed in legislation or regulation, rather than based on review.
These specific grants are allocated to the City of Fort Worth based on population size and per capita
income each year. The grants have been consistently awarded to the City since 1974 with the
inception of the Community Development Block Grant (CDBG) through the Housing and Community
Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized
in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment
Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA)
Program were authorized in 1990 through the Cranston -Gonzales National Affordable Housing Act of
1990. With these grants, administrative and program delivery allocations support approximately 72
FTE positions in the Neighborhood Services Department, which is funded nearly 70\% with various
grants including these entitlement grants.
Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant
award being decreased or eliminated, Neighborhood Services Department would review programs and
services funded by the grants and determine a level of service and staffing that aligns with the
available funding. Alternative to consider may include staff and program reductions or eliminations.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program I Activity Budget I Reference # Amount
ID ID Year (Chartfield 2)
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FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manaqer's Office bv: Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact: Sharon Burkley (5785)
ATTACHMENTS
19NS 2022-2023 ACTION PLAN 21001.docx (Public)
19NS ACTION PLAN 2022 Aaencv Form 1295 Forms.pdf (CFW Internal)
Action Plan Budaet-Staff Recommendations Citv Council Work Session 060722.pdf (Public)
Secretary of State Agency Listings 2022-2023.pdf (Public)
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