HomeMy WebLinkAboutContract 27613-A1 AMENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.a-1l,13-A 1
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Black and Veatch
Corporation, (Engineer) made and entered into City Secretary
Contract No. 27613, (the Contract) which was authorized by the City
Council by M&C 19040 on the 9th day of April 2002; and
WHEREAS, the Contract involves engineering services for the
following project:
Sanitary Sewer Rehabilitation Contract LXI (61) .
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the
additional engineering services specified in M&C C-23953, adopted
by the City Council on the 12th day of December 2009, and further
amplified in a proposal letter dated September 29, 2009, copies of
which are both attached hereto and incorporated herein. The cost to
City for the additional services to be performed by Engineer total
$183,875.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $360,515.00.
OFFWki `?ECCIRD
CITY SECRETARY
Fr. WORTH TX
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the '� day of bQ c o„r Q, , 2009, in Fort
Worth, Tarrant County, Texas. p4�n
ATTEST: r p o o�'Qi0
d�0 Z0rontract Authorization
° � a
Marty Hendri �o o
City Secretary ��°°00000000°o aA:r
APPROVAL RECOMMENDED: 'QW PROVED:
S. Frank Crumb, P.E. Fernando Costa
Director, Water Department Assistant City Manager
BLACK AND VEATCH CORPORATION
Engineer
By: � ,�.D. ��► ,
Name: Randal D. Romack, P.E.
Associate Vice President
100 E. 15th Street, Suite 600
Fort Worth, TX 76102
APP7t TO RDAND LE GALITY:
As sta C y Xttorney
OFFICIAL RECORD
CITY SECRETARY i
FT. -DRTNI, Tx
Official site of the City of Fort`worth,Texa
CITY COUNCIL AGENDA FORTTWOR,TII
COUNCIL ACTION: Approved on 12/8/2009 -Ord. No. 18948-12-2009
DATE: 12/8/2009 REFERENCE NO.: **C-23953 LOG NAME: 60SSC61A1-B&V
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 1 in the Amount of$183,875.00 to City Secretary Contract No.
27613 with Black and Veatch Corporation for Sanitary Sewer Rehabilitation Contract LXI
on Adams Street, True Avenue and One Alleyway and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$194,875.00 from the Water and Sewer Operating Fund to the Sewer
Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$194,875.00 from available funds; and
3. Authorize the City Manager to execute Amendment No. 1 in the amount of$183,875.00 to City
Secretary Contract No. 27613 with Black and Veatch Corporation for Sanitary Sewer Rehabilitation
Contract LXI, thereby increasing the contract amount to $360,515.00.
DISCUSSION:
On April 9, 2002, (M&C C-19040) the City Council authorized the City Manager to execute an
Engineering Agreement in the amount of$176,640.00 with Black and Veatch Corporation for Sanitary
Sewer Rehabilitation Contract LXI (61).
Additional design services for the replacement of the deteriorated sanitary sewer lines located on
Adams Street (Jacksboro Highway to 23rd Street), True Avenue (Flagstone Drive to 23rd Street),
Alleyway between Azle Avenue and Northwest 26th Street (Grayson Avenue to West Long
Avenue). These sanitary sewer lines were not included in the original contract;
Updating the plans and specifications to reflect current City standards;
Design for sewer service relocation;
Additional survey and easement preparation;
Traffic control plan preparation; and
Additional route studies for M-142, M-144, M-145 and L-4964 as requested by the City.
Black and Veatch Corporation proposes to perform the additional design work for a lump sum fee of
$183,875.00. City staff considers this fee to be fair and reasonable for the scope of services
proposed.
Black and Veatch Corporation is in compliance with the City's M/WBE Ordinance by committing to 26
percent M/WBE participation on this Amendment No. 1. The City's goal on this amendment is 15
percent.
In addition to the contract amount, $11,000.00 is required for project management, real property
acquisition and utility coordination.
The project is located in COUNCIL DISTRICT 2.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=1 1495&counciIdate=12/8/2009 12/9/200
VWU xeview - -
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
2) P258 511010 702170055830 $5,000.00 3) P258 531200 702170055831 $45,200.00
2) P258 531200 702170055831 $45,200.00 3) P258 531200 702170055832 $90,400.00
2) P258 531200 702170055851 $33,208.00 3) P258 531200 702170055833 $15,067.00
2)P258 541100 702170055841 $_2000.00 3I P258 531200 702170055851 $33 208.00
2) P258 531350 702170055873 $2,000.00 1) PE45 538040 0709020 $194,875.00
P258 531200 702170055832 $90.400.00
2) P258 531200 702170055833 $15,067.00
2) P258 531350 702170055842 $2,000.00
P258 476045 7021700558ZZ
$194,875.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Rakesh Chaubey (6051)
ATTACHMENTS
60SSC61 Al-B&V MAP 1.pdf
60SSC61 Al-BV AO.doc
6OSSC61Al-BV MAP 2 REVISED.pdf
http://apps.cfwnet.org/council__packet/mc_review.asp?1D=11495&counciI date=12/8/2009 12/9/200'
BLACK & VEATCH
building a world of difference-
ENERGY WATER INFORMATION GOVERNMENT
City of Fort Worth, Texas B&V Project 130832
Sanitary Sewer Rehabilitation Contract LXI (61) B&V File B-1.0
Project Number: PS58-070580175210 September 29, 2009
DOE No. 3576
Mr. Tony Sholola, P.E.
Engineering Manager, City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Subject: City Contract#27613, Amendment No. 1 Request
Dear Mr. Sholola:
The Contract 61 project has changed and increased in scope at the request of the Water
Department to address "Unanticipated Conditions and Deficiencies" in existing sewer
routes. We respectfully request an amendment to the original Agreement to provide
adjustments as follows:
• Adjust Scope of Work
• Adjust Project Schedule
• Increase Cost by$183,875.00
($207,529.00 minus $23,654.00 remaining in the existing contract)
Additional and Revised Scope changes:
• Route Studies to address unanticipated conditions and deficiencies.
• Abandonment& rerouting of sewers &services lines and additional sewers.
• Added surveys, easements, and rights of entry.
• The single construction contract was divided into two, requiring additional
coordination, reproduction, and bidding &construction phase assistance.
• The project was suspended in 2003 and requires reestablishing control points
and confirmation of topography and updating ownership data.
• Traffic Control Plans are added to the scope of work.
SCOPE CHANGES
The following Project Scope Changes are required.
A. Route Study. The original Concept Plan was submitted to the City of Fort Worth on
May 29, 2002 and a new route study is required for M-145, L-2365, M-142R, L-2326.
Also L-2056"A"was added to the project with a request to examine the possibilities
of relocating the sewer to street right-of-way.
City of Fort Worth, Texas B&V Project 130832
Sanitary Sewer Rehabilitation Contract LXI (61) September 29, 2009
PS58-070580175210, DOE 3576 Page 2 of 3
B. Monthly Consultant Project Status Review Meeting. Meetings will start upon
notice to proceed and continue for about 9 months. Including preparation of reports,
and the 2-hour meeting, each meeting will require 4 hours of work.
C. Service Lateral Design The additional sewer re-routes will require relocating
sanitary sewer service laterals. Service lines for 31 homes located on Hanna,
Fielder, Standifer and Roosevelt will be relocated from the back to the street. The
services for 14 mobile homes and approximately 12 homes will be relocated when
the sanitary sewer line is moved from the side yard to the street. (A total of 57
services will be relocated.)
D. Design -Sewers
The scope and effort for sewer designs increases as a result of:
1. Additional new sewer length (2,311 feet)
2. Prepare alignment and new easement plans for realignments
3. Coordinate of additional surveying
4. Update base maps based on surveying and visuals
5. Professional engineer to collect new information, check designs and revise for
conflicts, update and seal designs of 19,651 feet of sewers and 57 new service
laterals (Total of 51 sheets.)
E. Additional Surveying, Easements, Control, & Ownership Data
Additional surveying is required as follows: 4,502 feet
F. Traff ic Control. Traffic Control Plans are required for Part 2 (this amendment) and
would be prepared by a subconsultant. Plans will include detours, closures, and
accommodations for driveways.
G. Reproduction Increase. Reproduction will include an additional 67 sets of plans, 1
set of mylar plans and 50 sets of specification. Some documents used on each of
the two projects (Part 1 and Part 2)will be duplicated.
H. Pre-Construction Assistance. There will be two pre-construction conferences.
One pre-construction conference is included in the original contract. This
amendment request includes additional effort for the second pre-construction
conference equal to 4 hrs.
I. Public Meeting. There will be one public meeting and preparation of an exhibit.
SCHEDULE
252 days from notice to proceed
City of Fort Worth, Texas B&V Project 130832
Sanitary Sewer Rehabilitation Contract LXI (61) September 29, 2009
PS58-070580175210, DOE 3576 Page 3 of 3
I
!
FEE SUMMARY
! The following summarizes the additional costs requested for Addendum No. 1.
TASK Cost($)
Route Study 11,570
Monthly Consultant Project Status Meeting 5,620
Service Lateral Design 14,128
Design Sewers 113,182
Surveying 36,529
Traffic Control 20,020
Reproduction 4,300
Pre-Construction Assistance 640
Public Meeting 1,540
Total Fee to Complete $207,529
Remaining Contract Amount (23,654)
Total Amendment No. 1 $183,875
Revised Contract Amount $350,515
MWBE SUMMARY
The MWBE participation for this amendment includes:
Gorrondona &Associates (survey, easements, control points) $30,000
Savant Group (traffic control plans) $18,200
If there are any questions, please do not hesitate to contact me at (817) 291-9021.
Sincerely,
BLACK&VEATCH
ICW44WID_�_' �
Randal D. Romack, P.E.
Associate Vice President
Project Director