HomeMy WebLinkAboutContract 58090-R2CSC No. 58090-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 31, 2023
A&B Environmental Services Inc. dba A&B Labs
Attn: Ram Ramakrishnan
10100 East Freeway Ste. 100
Houston, Texas 77029
Re: Contract Renewal Notice
Contract No. CSCO No. 58090 (the "Contract")
Renewal Term No. 2: October 1, 2023 to September 30, 2024
The above referenced Contract with the City of Fort Worth expires on September 30, 2023
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to five (5) one-year renewal terms. This letter will
memorialize the collective desire of the parties to renew the Contract for its second (2nd) renewal
term, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
cerel
Patty n Wilson, : e , MCA, ECMCA
Contract Services Administrator
City of Fort Worth Water Department
200 Texas Street, Suite 2377
Fort Worth, TX 76102
(817) 392-8411 (office)
(817) 793-7793 (cell)
(817) 392-8195 (fax)
patty.wi lsonna,fortworthtexas.gov
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
a�By: Dana Burghdoff (Sep , 20231 . CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name: Christopher harder, P.E.
Title: Water Department Director
4 a avnG
goer na
ATTEST: fir:co
ddd�n�X6g44
Chris Harder
Chris Harder (Sep 6, 2023 15:31 CDT)
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Patty .1 /ilson
Title: Contract Services Administrator
Q1J
APPROVED AS TO FORM AND LEGALITY:
By: /
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0553
Date Approved: 8/09/2022
Form 129.5 Certification No.:2022-903328
A&B Environmental Services Inc. dba A&B Labs
By:
4
, 2023
Name: Ram Ramakrishnan
Title: President
Contract Renewal
Page 2 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/09/22 M&C FiLE NUMBER: M&C 22-0553
LOG NAME: 13P 1TB 22-0126 LABORATORY ANALYTICAL SERVICES MC WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Purchase Agreements with A&B Environmental Services Inc. dba A&B Labs, Ana -Lab Corporation
and Eurofins Environment Testing South Central LLC, for Laboratory Analytical Services for the Water Department in a Combined Annual Amount
Up to $193,000.00 and Authorize Five Renewal Options for the Same Amount
RECOMMENDATION:
it Is recommended that the City Council authorize execution of non-exclusive purchase agreements with A&B Environmental Services Inc. dba
A&B Labs, Ana -Lab Corporation and Eurofins Environment Testing South Central LLC, for laboratory analytical services in a combined annual
amount up to $193,000.00 and authorize five renewal options for the same amount.
DISCUSSION;
The Water Department approached the Purchasing Division to procure laboratory analytical services agreements with qualified laboratories to test
water, wastewater and solid waste samples to ensure compliance with federal and state regulatory programs.
In order to procure these services, staff issued an Invitation to Bid (ITB). ITB No. 22-0126 consisted of waters laboratory testing specifications and
required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program (NELAP).
The ITB was advertised in the Fort Worth Star-Telegrarn on May 4, 2022, May 11, 2022, May 18, 2022 and May 25, 2022. The City received thee
(3) responses.
An evaluation panel, comprised of representatives of the Water and Police departments reviewed and scored the submittals using the Best Value
criteria which included the following: (a) Bidder's ability to meet the Tum Around Time (TAT) required by the City of Fort Worth to complete the
scope ofwork; (b) Bidder's qualifications, certifications/licenses and references related to the scope of work; (c) Bidder's ability to meet the City
needs; and (d) cost of service. The individual scores were averaged for each of the criteria and the final scores are listed in the following table:
Bidders
Evaluation Criteria
a
b
c
d
Total Score
Rank
A&B Environmental Services Inc. dba A&B Labs
18.33
22.00
6.00
35.00
81.33
1
Eurofins Environment Testing South Central. LLC
18.33
22.00
6.33
31.41
78.08
2
Ana -Lab Corporation
19.17
22.00
6.67
0.00
47.83
3
After evaluation, the panel concluded that A&B Environmental Services Inc. dba A&B Labs, Ana -Lab Corporation and Eurofins Environment
Testing South Central LLC, presented the best value to the City. Therefore, the panel recommends that Council authorize laboratory analytical
services agreements with A&B Environmental Services Inc. dba A&B Labs, Ana -Lab Corporation and Eurofins Environment Testing South Central
LLC.
It is recommended that multiple agreements be awarded to the listed vendors to ensure services are available without delay. Under these non-
exclusive agreements, departments will order services according to lowest cost and availability.
No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bids meet
specifications.
FUNDING: The maximum amount allowed under this agreement citywide will be $193,000.00, however the actual amount used will be based on
the need of the department and available budget. The annual department allocation for this agreement Is:
Department
Estimated Annual Amount
Account Name
Water
$193,000.00
5330102 CONTRACT -LAB ANALYSIS
Funding is budgeted in the Water and Wastewater Department's rollup within the Water & Sewer Fund.
DVIN-BE: The initial estimated bid amount for this procurement was Tess than $100,000.00, therefore a Business Equity goal was not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30, 2022.
RENEWAL OPTIONS - The City shall have five options to renew the Agreement; four (4) one-year renewal periods (October 1st to September
30th) and the fifth renewal period which shall run from October lstto the anniversary of the date of execution. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION"
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer
Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Anthony Rousseau 8338
Christopher Harder 5020
Additional Information Contact Cynthia Garcia 8525
Maria Canoura 2526
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
tor 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no Interested parties.
OFFICE USE
CERTIFICATION
Certificate Number:
2022-903328
Date Filed:
06/24/2022
Date Acknowledged:
ONLY
OF FILING
a
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
A&B Laboratories
Houston, TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
3
Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide
description of the services, goods, or other property to be provided under the contract
ITB 22-0126
Laboratory Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is . A--it:,..c _ t ; -':_i) " , and my date of birth
is
-u((7t'ti 1
My address is ltJokt
'Vr .
" J\l;a.S 3130
'
_
(country)
20
(street) (dlY) (stale)
declare under penalty of perjury that the foregoing is true and correct. —( r
Executed in 71J l-4TCounty, Stale of 14 A-5 , on the • . day
(zip code)
of -
(month)
,
(Year)
S nature of authorized agent of contracting business entity
(Declarant)
orms provlrfed by Texas Ethics Commission
www.ethics.state.lx,us
Version V1.1.191b5cdc
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local gc vononentol entity
This questfonnalre retbcts slums shads to she Garr by KB. 2a, a4th lag„ Regular 8e6sfan,
Wit questionnaire is being teed in acoordanoewith Chapter 176, Cocci Government Code, by a vertd r who
has a bob ass refslionshlp as defined by S&stfon 176.001 f1-a) ha'f%h a hood geanalental entity and the
►'Oodot Maths fEQUbarnerdt tmdfr Section 176.006{a).
Fly kw the questionnaire must be flied waft the records adminasr:a:or of Mae local governmental eriF-' % not Iwer
than the 7th business thy alter the dale the vendor WOMBS ems of taus Mil regains the slatsme¢rt to bo
Mod. See Section 17t oue(a.1), Local Qavainstant Code.
A venlot Commits on offense if the vsmictortexavingiv Mates Section 174.00e, lanai Gamir10111 Coot_ An
offerns Wet Cat, seciton is a rresd+atnrorxf.
OFFICEVs -ONLY
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co*hthi.traxityersa ra tiigamupdate to: plaviously godgvasdonestte. (ihoWM requires that you Mean updated
11 completed questlortnnire with the appropria1c Ming authority not later than the 7th bustnees nary after tie dale on which
you became were that the originally feed gwastlannaie was Incornpicite or nas,,ura:0
J Nemo of local goveounant officer *bout whom the Inktirrnation is being disclosed.
Marne tat Officer
A Describe e r :11 a piottrmant or other bus fn retffilan> t p with the local government Wilma;
officer, sodescsibedbyencito, 17&0213(a)20}. Also describe any Dungy retatk hIpwftththlelocalpermanentofficer
Complete n*rats AandBtor ear* ernptoimentortrutiness's+lattonethlpd s Attach
CIO asnecessary,
A. Is itte local worriment officer or a iatnzj member of fire officer receliin{1 or likely
Mbar Man Investment Income, from the vendor?
of a Homily member o4 th o
addttiumdpapsmntofhisForm
to re calve taxable income,
from or at the citraction
Is no: reco rod from the
Yea
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e. is fire vendor focmtting or Rely to fecniva taxable income, other than imeatmant income,
of the focal government officer or a family member at the Miter AND the tah:shbe income
local 9ovornme rlel comity?
VC? J No
J Dearribeeach employment orhio.foessrclelfairshipthat thorerdarngrm irlSectlm1matntalnswlthacommaner'or
other bust ss Giddy vrlth respect to vitticA this focal gorettsmont officer aama9 air an officer or dire w hoktt eta
owmarathlo Intoned of one percent er tsars.
J
the officer one or more p!Nr2
Chamst lift box if they vendor has given the local gore+nmenl officer or a tang►, marnberot
as described In Section 178_003(a}(4)(B),
excluding r<-fs described In Section 170.003(70).
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ITB 22-0126
(3)
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