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Home My WebLink AboutContract 52149-R5CSC No. 52149-R5 CITY 'OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2023 Stone Shield Investments, LLC Attn: Mike Marsh 212 N. Tarrant St. Fort Worth, TX 76036 Re: Contract Renewal Notice Contract No. CSC No. 52149 (the "Contract") Renewal Term No. 4: October 1, 2023 to September 30, 2024 The above referenced Contract with the City of Fort North expires on September 30, 2023 (the "Expiration Date"), Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five (5) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its fifth (5th) and final -renewal term, which will begin immediately after the Expiration Date, All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing ath=,.//fort%,orthtexas,g!Lo,,�urchasinp- to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, IN t wilso 44 CA, ECCA . n Mt.. MM Contract Services Administrator City of Fort Worth Water Department 200 Texas Street, Suite 2377 Fort Worth, TX 76102 (817) 392-8411 (office) (817) 793-7793 (cell) (817) 392-819S (fax) 12att).vdlsonAfortworthtexas.gqv Cont-act Renewal Page I of 2 OFFICIAL RECORD CITYSECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH oanq our, By: Dal Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: CLL d"Aw BY: Chris Harder (Sep F, 202316.16 '. CDT) Name- Christopher Harder,P.E. Title; Water Department Director ATTEST' By: Name: jamette S. Goodall Title- City Secretary Stone Shield Investmonts, LLC I -024 1 X1 , 2023 1 By:.. M1 N M/dl Name: N&Odarsh Title, President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I an the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name, Patt ilson Title: Contact WServices Administrator APPROVED AS TO FORM AND LEGALITY: By. Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C- P-12317 Date Approved: April 2, 2019 Form 1295 Certification No.: 2019-463225 Contract'Renewal. Page 2 of 2 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete €tics. S - 4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nets. 1, 2. 3. 5, and 6 if there are no interested parties, CERTIFICATION OF FIUNG Certificate Number: 1 Name of business entity filing form, and the city, state and county of the business entity's place of business, 2019-463225 Stone Shield investments, LLC. d1h/a (71t ltal Press 5urt Worth, Tit United States gate Filed. 03/1312019 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Wrath Date Acknowledged: 3 provide the identification number used by the governmental entity or state agency to track or identify the contact, and provide a description of the services, goods, or other property to be provided under the contract. ITB No. 19-077 Printing and related services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 IINSWORN DECLARATION / My name is t " I /k 1 ' 1A e ^>.. �'4 and my slate of Urth is , My address is � _ , (Strset) (City) A • --a ° --W. (state) (Zip code) (country) i declare under penalty of perjury that the foregoing is true and correct. Executed in 9' County, State of ! ; on the duty of __� j � (mon€h) (year) �44 fi)jojj� Signature of authorized agent of contracting business entity (Oes�ararst2 Forms provided by Texas Etnics commission www.etnics.srwe.tx.us ve+sicatm MM (A'Icei site of the City of F0---' '04" FORTWbRTH COUNCIL ACTION: Approved on 412120,19 remate New from 11112 M&C REFERENCE 13P19-0077 PRINTING SERVICES DATE: 4/2/2019 NO., r--12317 LOG NAME: CW JPB CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT- Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for Printing and Related Services for a Combined Annual Amount of Up to $1,800,000.00 and Authorize Five Renewal Options for All City Departments (ALL COUNCIL DISTRICTS) RE —COMMENDATION: It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Saone Shield Investments, LLC, for printing and related services for a combined annual amount of up to $1,800,000.00 and authorize five renewal options for all City Departments. DISCUSSION,: City departments approached the Purchasing Division to procure agreements for printing related services. Goods and services to be ordered under these contracts include stationary, envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts for color printing involving various sizes, weights, media and image types, as well as binding and finishing services, including foam core mounting and laminating. Staff issued an Invitation to Bid (ITB) to 52 related vendors. The ITB consist of detailed specifications_ TheITB was advertised in the Fort Worth Star -Telegram on, February 20, 2019, February 27, 2019, and March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee consisting of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City, Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/bla JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up to $600,000.00 per year for a combined total amount of up to $1,800,000.00 per year. No guarantee was made that a specific amount of these services will be purchased. The proposed agreements would allow the unit prices to be increased as long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in an amount up to $50-,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. MNVBE OFFICE - A waiver of the goal for MBE/SSE subcontracting requirements was requested by the Purchasing Division. The waiver was approved by the MIWBE office in accordance with the BIDE ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019. The City shall have five options to renew the Agreement, four one-year renewal periods (October I to September 30) and the fifth renewal period which shall run from October I to the anniversary of the date of execution. FISCAL_ INFORMATIONICERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the partiCIpating Department has the responsibility to validate the availability of funds. BQN119-00771JPB Account 110 N Program I Activity 1 Budget I Reference # I Amount Fund ; t3opartment Account Project Program Activity Budget Reference# I Amount Year Chartfield ......... . Submitted for City er's V* Susan AJanis (8180) Originating Department Head: Kevin Gunn (8517) diltional InforMatJon Contact: Cynthia Garcia (8525) John Padinjaravila Baby (2279) .. . ...... ..... . ATTACHMENTS 12.p �77MW�BEwa�jvr ppI2v4,Il&f (CFW Internal) 1 -C} µF' tlrtgSCOreggWMMgEyp_df (CFW Internal) Form 1295 red jc_ted.Pff (Public) LaLn§ Re ort 3-14-201— (CFW internal)