HomeMy WebLinkAboutContract 54959-A5Amendment No. 5 to CSC No. 54959 Page 1
Cornerstone Assistance Network (ESG-CV2)
FIFTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 54959
WHEREAS, the City of Fort Worth (“City”) and Cornerstone Assistance Network (“Agency”)
made and entered into City Secretary Contract No. 54959 (“Contract”);
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development (“HUD”) through the Emergency
Solutions Grant Program (“ESG”); Program No. S-20-MC-48-0006, Catalog of Federal Domestic
Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV
and ESG-CV2, through the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the
budget by $35,000.00;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to revise line items
to increase salary and direct program costs in Exhibit B in order to meet Contract objectives; and
WHEREAS, the Agency requested an amendment to extend the term of the agreement through
September 30, 2023 and amend Exhibit A to reflect this change.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
The first sentence of SECTION 3. TERM of this Agreement is amended and replaced in its entirety with
the following: “The term of this Contract begins on the Effective Date and terminates on September 30,
2023 unless earlier terminated as provided in this Contract.”
II
EXHIBIT “A” – Program Summary and EXHIBIT “B” - Budget attached to the Contract are
hereby deleted and replaced in their entirety with the REVISED EXHIBIT “A” – Program Summary and
REVISED EXHIBIT “B” – Budget, updated as of August 31, 2023, attached hereto.
III.
The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced in its
entirety with the following:
“Agency will maintain coverage in the form of insurance or bond in the amount of $855,531.00 to
insure against loss from the fraud, theft or dishonesty of any Agency’s officers, agents, trustees, directors,
representatives, or employees.”
IV.
Unless otherwise specified, this amendment is effective as of the Effective Date of the Contract.
Amendment No. 5 to CSC No. 54959 Page 2
Cornerstone Assistance Network (ESG-CV2)
V.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 5 to CSC No. 54959 Page 3
Cornerstone Assistance Network (ESG-CV2)
AGREED AND ACCEPTED:
CORNERSTONE ASSISTANCE NETWORK CITY OF FORT WORTH
By: ________________________By: _________________________________
Mike Doyle, Chief Executive Officer Fernando Costa, Assistant City Manager
ATTEST:APPROVE AS TO FORM AND
LEGALITY:
By: ___________________________By: ________________________________
Jannette Goodall, City Secretary Jessika J. Williams, Assistant City Attorney
M&C: 20-0657, 21-0781, 22-0017 Ordinance No. 24161-04-2020
1295 Certification No. 2020-662851
Date: September 15, 2020/October 12, 2021/January 11, 2022
RECOMMENDED BY:
By: ______________________________
Victor Turner, Director – Neighborhood Services Department
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
_________________________________________
Charletta Moaning
Senior Contract Compliance Specialist
ESG CV2 PSA CONTRACT 2020 - EXHIBIT “A” - PROGRAM SUMMARY Page 1
Cornerstone Assistance Network
Cornerstone Assistance Network EXHIBIT “A”
Re-entry First Stop- Housing Prevention PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG-CV2)
October 1, 2020- September 30, 2023 $855,531.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide financial assistance to program participants who are at risk of becoming
homeless. By preventing homelessness, The Reentry First Stop Center’s efforts will contribute to
reducing the spread of COVID19 in our community.
ESG-CV2 funds will be used to pay for financial assistance in the form of rent and utility payments.
Funds will also be used to pay for the salary and fringe benefits for a Housing Prevention
Coodinator and a Program Manager, other administrative fees to include mileage, program
supplies and training.
Agency’s office is located at 2300 Circle Dr.Suite 2301, Fort Worth, TX 76119. Program services
will be available Monday–Thursday 9:00a-4:00p. Coaching services will be provided via
telephone or video conferencing whenever possible to reduce the likelihood of spreading
COVID19.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each):
ESG Homeless Prevention Component:
Regulatory Citation Homeless Prevention: 24 CFR 576.103
Homeless Prevention
Agency will maintain documentation that 100% of clients served are at risk of homelessness as
defined by HUD AND that the client’s household has annual income at or below 30%of AMI,
and that the client lacks sufficient resources and support networks to retain housing. Agency will
also maintain documentation on eligibility for the housing unit for which financial assistance is
provided, including rental amounts and compliance with ESG Minimum Habitability Standards.
ESG CV2 PSA CONTRACT 2020 - EXHIBIT “A” - PROGRAM SUMMARY Page 2
Cornerstone Assistance Network
PROGRAM GOALS:
Homeless Prevention Minimum Number of Fort Worth Clients to be Served:The Program
must serve a minimum of 75 Unduplicated Clients from Fort Worth as shown by the monthly
reports on Attachment III.
Performance and Expected Outcomes include the following:
A. Those able to maintain Housing at exit: 39 ; 60%
B. Those who have more non-cash benefits at exit than at entry: 47; 72%
Account Grant Budget Increase Decrease Total
ESSENTIAL SERVICES
Salaries 1001
FICA 1002
Life/Disability Insurance 1003
Health/Dental Insurance 1004
Unemployment-State 1005
Worker's Compensation 1006
Office Supplies 1007
Food Supplies 1008
Insurance 1009
Accounting 1010
Contract Labor Security (City needs copy of
contract before expenses can be reimbursed)1011
Other()1012
SHELTER OPERATIONS
Maintenance 2001
Security 2002
Insurance 2003
Utilities 2004
Supplies 2005
Repairs 2006
Other()2007
SUBTOTAL EMERGENCY SHELTER
PREVENTION
Salaries 3001 95,845$ 4,064.00$ 99,909.00$
FICA 3002 6,942$ 310.00$ 7,252.00$
Life/Disability Insurance 3003
Health/Dental Insurance 3004
Unemployment-State 3005 -$
Worker's Compensation 3006 780$ -$ 780.00$
Other (CAO)3007 18,900$ 1,186$ 20,086.00$
Other (CEO)3008 11,700$ 712$ 12,412.00$
Other (insurance)3009 2,700$ 2,700.00$
Other (audit)3010 6,300$ 6,300.00$
Other() Admin and program supplies, mileage,
training/HMIS and professional development 3011 -$
REHOUSING
Salaries 4001 -$
FICA 4002 -$
Life/Disability Insurance 4003 -$
Health/Dental Insurance 4004 -$
Unemployment-State 4005 -$
Worker's Compensation 4006 -$
HRA 4007 -$
Retirement 4008 -$
Parking 4009 -$
Mileage 4010 -$
Rental Asistance/Security Deposits -$
Utility Deposits/Payments -$
Other: postage;
telephone/network/internet;training and
professional development, etc.
Other (Fringe Benefits): Parking, employee
prescreening, HRA, worker's compensation 4011 -$
SUBTOTAL HR&S 143,167$ 6,272$ -$ 149,439$
PREVENTION
Rental Assistance 5001 658,660$ 26,528$ 685,188$
Utility Payments 5002 18,704$ 18,704$
REHOUSING
Rental Assistance 6001 -$
Security Deposits 6002 -$
Utility Deposits 6003 -$
Utility Payments 6004 -$
Moving Costs 6005 -$
Motel/Hotel Vouchers 6006 -$
SUBTOTAL FINANCIAL ASSISTANCE 677,364$ 26,528$ -$ 703,892$
HMIS Software Costs 7001 2,200.00$ 2,200.00$
SUBTOTAL HMIS 2,200.00$
BUDGET TOTAL 820,531$ 35,000$ -$ 855,531$
FUNDING A:
FUNDING B:
FUNDING C:
Cornerstone's Reentry First Stop Center for Tarrant County ESG-CV2 Program Budget Request
EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
FINANCIAL ASSISTANCE
ESG R1stCTC CONTRACT 2020 for 2021-2022 - EXHIBIT "B" - Amendment 3 Page 1
Monthly Salary
Est. Percent to
Grant 1 MONTH BUDGET
$ 4,340.00 50.0% $ 2,170.00
$ 3,788.00 50.0% $ 1,894.00
$ -
8,128.00$ 50.0% $ 4,064.00 (95,845.00)$
Percent of
Payroll
Monthly
Amount
Est. Percent to
Grant Amount to Grant
FICA 7.65%620.00$ 50.0%310.00$
Life/Disability Insurance -$
Health/Dental Insurance -$
Unemployment-State
Worker's Compensation
HRA
Retirement
Parking
Mileage
Other
TOTAL 620.00$ 50.0%310.00$
Total Budget
Est. Percent to
Grant Amount to Grant
Monthly Total
Budget
Est. Percent to
Grant Amount to Grant
7,908.00$ 15%1,186.00$
11,880.00$ 6%712.00$
1,898.00$
MISCELLANEOUS- Other Admin Fees
Total Budget
Est. Percent to
Grant Amount to Grant
Monthly Total
Budget
Est. Percent to
Grant Amount to Grant
26,528.00$ 100%26,528.00$ CAO(Accounting)$7,908.00 15% $1,186.00
CEO (oversight)$11,880.00 6% $712.00
Insurance (increased cost)$0.00 0% $0.00
audit (increased cost)$0.00 0% $0.00
HMIS (increased cost)2200 100 $2,200.00
TOTAL $4,098.00
26,528.00$ 26,528.00$
Total Budget
Est. Percent to
Grant Amount to Grant
2,200.00$ 100%2,200.00$
35,000.00$
SUPPLIES AND SERVICES
Office Supplies
Reentry Homeless Prevention Coordinator
Program Manager
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page
of this year one and year two proposal budget. The information reflected in the tables is to be considered part of
the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to
any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to the
proposed budget is NA.
SALARY DETAIL
Position Title
TOTAL
FRINGE DETAIL
TOTAL
audit (increased cost)
Rent
HMIS (increased cost)
Food Supplies
TOTAL
MISCELLANEOUS- Other Admin Fees
Insurance (increased cost)
CAO(Accounting)
CEO (oversight)
Utility Deposits
FINANCIAL ASSISTANCE
Rental Assistance
Security Deposits
Utility Payments
TOTAL
Moving Costs
Motel/Hotel Vouchers
TOTAL
HMIS
HMIS Software Costs
ESG CV2 CONTRACT 2019-2020 - EXHIBIT "B" - BUDGET - Amendment 3
Page 2
M&C Review
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Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
DATE:9/15/2020 REFERENCE
NO.:
**M&C 20-
0657 LOG NAME:1920NS CARES ACT HUDFUDS
ESG-CV2 AWARDS
CODE:C TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT:(ALL) Authorize Acceptance of Coronavirus Aid, Relief, and Economic Security Act
Emergency Solutions Grant to be Awarded by the U.S. Department of Housing and
Urban Development in an Amount Up to $6,070,529.00, Approve a Substantial
Amendment to the City's 2019-2020 Annual Action Plan for the use of the Grant Funds,
Authorize Execution of Related Contracts, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that City Council:
1. Authorize acceptance of Coronavirus Aid, Relief, and Economic Security (CARES) Act Emergency
Solutions Grant (ESG-CV2) to be awarded by the U.S. Department of Housing and Urban
Development in an amount up to $6,070,529.00 (ESG-CV2 funds);
2. Approve a substantial amendment to the City's 2019-2020 Annual Action Plan for submission to the
U.S. Department of Housing and Urban Development for the use of ESG-CV2 funds in the Amount of
$6,070,529.00 and acceptance of this award of the City's second allocation of CARES Act Emergency
Solutions Grant funds, including allocations of grant funds to particular programs and activities as
detailed below;
3. Authorize the City Manager or his designee to execute contracts for up to eighteen-month terms with
the agencies listed in Table 1 below for CARES Act ESG-CV2 funds, contingent upon receipt of funding
and satisfactory completion of all regulatory requirements;
4. Authorize the City Manager or his designee to extend contracts if an agency requests an extension
and such extension is necessary for completion of the program, or to amend contracts if necessary to
achieve program goals, provided any amendment is within the scope of the program and complies
with City policies and all applicable laws and regulations governing the use of federal grant funds;
and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in
the Grants Operating Federal Fund in the amount of $6,070,529.00 subject to receipt of funds.
DISCUSSION:
The CARES Act was signed into law on March 27, 2020 to respond to the many impacts of the COVID-
19 public health emergency. The CARES Act includes provisions to help local governments prevent,
prepare for and respond to the Coronavirus, including providing for additional allocations of formula grant
funds under the Emergency Solutions Grant (ESG) program. The City was notified by HUD on April 9,
2020 of its initial award of $2,202,929.00 in ESG-Coronavirus (ESG-CV1) funds. These funds were
subsequently awarded to eligible activities and programs through M&C 20-0330 and M&C 20-0471 in May
and June of this year. The City was notified on June 9, 2020 of the award of its second allocation of ESG
funds, known as ESG-CV2, in the amount of $6,070,529.00. All funds must be used to prevent, prepare
for, and respond to the Coronavirus for the benefit of homeless or at-risk populations.
On September 2, the Community Development Council (CDC) as the City's advisory body for the use of
ESG-CV2 funds approved a funding recommendation for award of these funds. The funding
recommendation was developed in consultation with the Tarrant County Homeless Coalition and the City's
Directions Home Program, and following a solicitation of proposals from existing and new nonprofit
partners in July. A five-day public comment period was published in the Fort Worth Star-Telegram, posted
on the City's website, and distributed through the City Community Engagement Office. Any comments
M&C Review
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received are maintained by the Neighborhood Services Department in accordance with federal
regulations.
A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of
funding recommendations is also attached. The CARES Act authorized local jurisdictions to use up to
10\% of ESG-CV2 funds for grant administration; therefore, staff is recommending that $607,052.00 be
used for this purpose. It is also recommended that $5,463,477.00 in ESG-CV2 funds be awarded for
public service activities and subrecipient agency contracts as follows:
TABLE 1: ESG-CV2 AGENCIES
AGENCY PROGRAM AMOUNT
Presbyterian Night
Shelter of Tarrant
County Rapid Re-Housing $700,000.00
The Salvation Army Rapid Re-Housing $700,000.00
SafeHaven of Tarrant
County Rapid Re-Housing $350,000.00
Fort Worth Housing
Solutions Rapid Re-Housing $1,809,477.00
Sub-Total, Rapid Re-
Housing $3,559,477.00
Day Resource Center Outreach to Unsheltered
Homeless $400,000.00
Lighthouse for the
Homeless, dba True
Worth Place
Outreach to Unsheltered
Homeless $200,000.00
Sub-Total, Outreach $600,000.00
Presbyterian Night
Shelter of Tarrant
County
Emergency Shelter
Operations $260,000.00
Lighthouse for the
Homeless, dba True
Worth Place
Emergency Shelter
Operations $220,000.00
Vendors selected by
City of Fort Worth
Directions Home
Emergency Shelter
Operations: Cold
Weather Overflow or
COVID-19 Response
$324,000.00
Sub-Total, Emergency
Shelter Operations $804,000.00
Cornerstone
Assistance Network
Homelessness
Prevention: Re-Entry
Program
$450,000.00
SafeHaven of Tarrant
County
Homelessness
Prevention $50,000.00
Sub-Total,
M&C Review
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Homelessness
Prevention
$500,000.00
TOTAL ESG-CV2
CONTRACTS $5,463,477.00
The City's Directions Home Division will execute one or more subcontracts for the purpose of providing
cold weather overflow shelter or COVID-19 response sheltering, as needed. Demand for these services
will be dependent on changing conditions, such as weather conditions and existing shelter capacity.
Directions Home will bring back an M&C to seek approval for the subcontracts, if required.
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the
attached appropriation ordinance and receipt of grant funds, funds will be available in the current
operating budget, as appropriated, of the Grants Operating Federal Fund. These are reimbursement
grants. The Neighborhood Services Department has the responsibility to validate the availability of funds
prior to an expenditure being made.
TO
FROM
Submitted for City Manager's Office by:Fernando Costa (6111)
Originating Department Head:Victor Turner (8187)
Additional Information Contact:Barbara Asbury (7331)
ATTACHMENTS
1920NS CARES Act HudFuds ESG-CV2 Awards Rec4.docx
Award Letter for ESG-CV2 - $6 million___.pdf