HomeMy WebLinkAboutContract 56792-A10AMENDMENT NO. TO
CITY SECRETARY CONTRACT NO. 56792
This Amendment is made and entered into by and between the City of Fort Worth (hereafter
“City”) and Tarrant County Samaritan House, Inc. (hereafter “Agency”), a Texas non-profit
corporation. City and Agency may be referred to individually as a “Party” and jointly as “the
Parties”.
WHEREAS, on December 6, 2021, the Parties entered into City Secretary Contract 56792
to assist with implementation of the Fort Worth ERA Program (FWERAP) and payment of
FWERAP Funds to eligible households to pay for rent, rental arrears, utilities, utility arrears, and
other housing expenses eligible for payment under the Act and resulting from the COVID-19
pandemic; and
WHEREAS, the Parties wish to amend the Agreement to update Exhibit A and Exhibit B
attached to the Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
I.
AMENDMENTS
EXHIBIT “A” – PROGRAM SUMMARY and EXHIBIT “B”- BUDGET attached to the
Agreement are hereby amended and replaced in their entirety with the revised EXHIBIT “A” and
EXHIBIT “B”, attached hereto.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
(SIGNATURES APPEAR ON FOLLOWING PAGE)
Amendment No. to CSC No. 56792
ACCEPTED AND AGREED:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Name: Victor Turner
Title: Neighborhood Services Director
ATTEST:
By:
Name: Jan ette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Joshua Hezlep
Title: Neighborhood Program Coordinator
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
1295: NA
Amendment No.to CSC No. 56792
By:
Name:Kim Robinson
Title:President and CEO
Date:
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 – EXHIBITS
Tarrant County Samaritan Housing
EXHIBIT “A”
Tarrant County Samaritan Housing
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE – ERA#2
PROGRAM SUMMARY
December 1, 2021 to 30, 2023
CONTRACT TERM
$16,
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide housing stabilization services through emergency
rental assistance, utility assistance, and related housing services on behalf of income-eligible Fort
Worth residents who have been impacted by COVID-19 in order to help them maintain housing
stability.
The Program provides housing stabilization services to clients by assisting them with
applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of
the Fort Worth Emergency Rental Assistance Program (FWERAP) authorized by Title III, Subtitle
B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility
companies, or related vendors, following up with clients to confirm ongoing housing status, and
re-certifying tenant household eligibility on a quarterly basis if they continue to need rental
assistance. The Program also provides additional housing stabilization services such as
information and referral to various supportive services (including employment and training
services, child care, legal aid, etc.) and direct financial assistance for similar services that remove
barriers to employment and housing stability.
The Program also makes rental and arrears payments directly to eligible tenants when
landlords decline to participate in the program, following Treasury Department guidance for
landlord and tenant communications. The Program also accepts referrals of clients from the City
of Fort Worth and other nonprofit program partners, and makes rental, arrears and utility payments
on their behalf, as needed in order to meet the customer service goals of the Emergency Rental
Assistance Program.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
x All eligible clients must demonstrate housing instability as established by FWERAP Policies
and Procedures as updated from time to time by City in consultation with program partners,
must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and/or occurred during the Coronavirus Pandemic, and must have
household incomes under 80% of Area Median Income.
x Eligible clients will receive 3 months’ rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month’s utility payments
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 – EXHIBITS
Tarrant County Samaritan Housing
(electricity, gas) that have been shown to be past due. The period of assistance may be up
to 18 months (including the period of any rental assistance provided with the City’s first
allocation of Treasury Department Emergency Rental Assistance funds, known as ERA#1)
pending recertification of client eligibility every three months.
x Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
documenting case notes for provision of ongoing services or recertifications, maintaining
all required data, and preparing reports.
x Categorical Eligibility demonstrating that client household income is at or below 80% AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program –
(SNAP/Food Stamps) within 12 months of date of application, provided the dollar amount
of the household income is indicated on the determination letter.
x Housing instability may be documented by past due rent or utility notice, or other means as
further described in the FWERAP Policies and Procedures and/or Treasury Department
guidance.
x Agency will update client service practices, policies, procedures, and implementation of the
program in accordance with guidance received from the City and the U.S Treasury, as it is
communicated to Agency throughout the term of the Contract.
x Agency will document client need for direct financial assistance for additional housing
stability services at recertification with case notes and supporting cost documentation
uploaded to the client’s case file in Neighborly Software.
The Program will meet the following client service and funds expenditure goals:
Contract
Month Date
Funds
Obligated
(committed
to Specific
Clients)
Number of
Clients
Approved for
Assistance
Number of
Clients
Served
(Received
Assistance)
Percent of
Funds
Expended
Amount of
Funds
Expended
4 3/ 31/ 22 50% 300 200 20% $ 782,000
7 6/30/22 70% 385 250 40% $ 1,564,000
10 9/30/22 90% 475 310 60% $ 2,346,000
13 12/31/22 100% 615 400 75% $ 2,932,500
16 3/31/23 490 90% $ 3,519,000
18 615 100% $ 3,910,000
x NOTE: Above service goals based on levels needed to achieve Agency’s proportionate
share of statutory 50% funds obligation goal as of initial U.S. Treasury deadline of March
31, 2022, and $5,700 average assistance per client per 3-month period of assistance;;
(Number of clients to be served may be adjusted based on overall average assistance
amounts and number of clients approved for 3, 6, or 9 additional months’ assistance.)
Agency’s Program services will be provided at 929 Hemphill Street, Fort Worth Texas, 76104 from
9.00 am to 5:00 pm Monday thru Friday.
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 – EXHIBITS
Tarrant County Samaritan Housing
FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget,
including rental and utility payments to landlords and utility providers, direct financial assistance
for housing stability support, operational costs of providing housing stability services to clients
(intake/referral, case management, etc.) such as salaries and benefits for staff implementing the
program, costs of office supplies, communications, and related operations, and administrative
overhead costs (accounting, audit, supervision, etc.)
Tarrant Samaritan Housing, Inc.
TREASURY DEPARTMENT RENTAL ASSISTANCE (ERA2)
PROGRAM BUDGET
Cost Line Item
City of Fort Worth
Treasury Rental
Assistance Funds
Other Funding
Sources (Donations,
etc.)
Total Program Budget
Program Operational and Housing Stability Costs
Salaries 146,722.38 146,722.38
FICA 11,455.80 11,455.80
Health/Dental Insurance 3,905.91 3,905.91
Life 39.54 39.54
Unemployment Insurance
Workers’ Compensation Insurance
Employee Retirement Plan 427.50 427.50
Office Supplies
Postage 800.00 800.00
Transportation
Contracted Services (Office Temps Etc.) 26,622.46 26,622.46
Communications/Telephone
Laptops / Cellular Hotspots / Scanners 5,153.49 5,153.49
Neighborly Software / Related Client Service Software Costs (allocated
portion of online application cost )
Subtotal, Operations/Housing Stability 195,127.08 195,127.08
Rental Payments (including arrears) 16,076,384.93 16,076,384.93
Utility Payments (including arrears)
Subtotal, Direct Program Costs 16,076,384.93 16,076,384.93
FWERAP Administrative Costs
Salaries /
Salaries /
FICA 2,236.55 2,236.55
Dental/Heath Insurance 1,157.51 1,157.51
Life 115.29 115.29
Retirement 602.42 602.42
Unemployment/Workers’ Comp
Marketing
IT Support 181.60 181.60
Bank Fees 4,670.76 4,670.76
Equipment Rental
Payroll Processing
Background Checks
Contracted Services: Accounting /Audit
Contracted Services: Office Temps Etc.
Office Rent
Subtotal, Administrative Costs 41,239.19 41,239.19
GRAND TOTAL 16,312,751.20 16,312,751.20
EXHIBIT “B”
Budget