HomeMy WebLinkAboutContract 60031City Secretary Contract No. 60031
FORTWORTH.
4*
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and SPORTS
FIELD HOLDINGS dba SPORTS FIELD SOLUTIONS ("Vendor"), each individually referred to as a
"party" and collectively referred to as the "parties."
1. Scope of Services. Ground maintenance services ("Services"), which are set forth in more
detail in Exhibit "A," attached hereto and incorporated herein for all purposes.
2. Term. The initial term of this Agreement shall begin on the date that this Agreement is
executed by the City's Assistant City Manager ("Effective Date") and shall expire on February 28, 2024
(Expiration Date), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the
expiration of the Initial Term, City will have the option, in its sole discretion, to renew this Agreement
under the same terms and conditions, for up to four (4) one-year renewal option(s), March 1 to February
28, (each a "Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total payment
made under this non-exclusive Agreement for the first year by City shall be in the amount up to
Seven Hundred and Fifty Thousand Dollars and Zero Cents ($750,000.00). The Parties acknowledge
that this is a non-exclusive agreement to provide City with ground maintenance services and there is no
guarantee of any specific amount of work. Further, Vendor recognizes that the not to exceed amount
mentioned above is the total amount of funds available, collectively, for any Vendor that enters into an
agreement with the City under Mayor and Council Communication No. 23-0569 (June 27, 2023) and that
once the collected not to exceed amount has been exhausted, funds have therefore been exhausted under
this Agreement as well. Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs for
such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-avvrovriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
OFFICIAL RECORD
Vendor Services Agreement CITY SECRETARY Page 1 of 12
FT. WORTH, TX
City Secretary Contract No.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Indeuendent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
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provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTSAND EMPLOYEES, FROMAND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCL UDING ALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
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of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
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10.2
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
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(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and ReLFulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
WCfT�lsGIN
Sports Field Solutions
Phillip Grefrath, COO
16400 Dallas Pkwy, Suite 305
Dallas, TX 75248
Facsimile:
14. Solicitation of Emulovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
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16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. W rrantv of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
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option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Companv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
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and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcotting Energv Companies. Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2),
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or
more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more
full-time employees) unless the contract contains a written verification from the company that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of the contract.
The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during
the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods
or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of
the City, with a company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm
entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1)
does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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DocuSign Envelope ID: OFD6A55D-E6BF-42C2-AFAD-9A3BOC857C51
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
15Aru' A:Ur'0 d&ff
Dana Burghdoff (Au 1, 20231 :53 CDT)
Name:
Dana Burghdoff
Title:
Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Christopher Har r(AuR 29, 202314:05 CDT)
Name: Chris Harder
Title: Water Director p4OD�R�
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Sports Field Solutions
By: EDocuSigned by:
p�,i�K�Gvti,�a�it,CED8274D7...
Name:
Phil Grefrath
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Title:
Date: 8/25/2023
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
s aid
By: r
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: DBIack (Aug 30, 2023 11:12 CDT)
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0569
Form 1295: 2023-1031663
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
See next page.
Vendor Services Agreement Page 11 of 12
1.0
2.0
PART 2
SCOPE OF SERVICES/SPECIFICATIONS
SCOPE
1.1 The City of Fort Worth (City) seeks bids to establish non-exclusive annual agreements for
grounds maintenance services for the Water Department on an "as needed" basis.
Prospective bidders should ensure they download all attachments for complete responses
and understanding of the agreement the City intends to award from this solicitation. The
successful bidder(s), known hereafter as "Contractor"P Vendor."
1.2 This Agreement shall begin on the date the City Secretary Contract is executed by the
Assistant City Manager ("Effective Date") and shall expire on February 28th 2024,
("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial
Term"). Upon the expiration of the Initial Term, the Agreement shall renew under the same
terms and conditions for up to four (4) one-year renewal periods (March 1 to February 28),
unless City or Vendor provides the other party with notice of non -renewal at least 60 days
before the expiration of the Initial Term or renewal period. However, if funds are not
appropriated, the City may cancel the Agreement 30 calendar days after providing written
notification to the Contractor / Vendor.
1.3 In the case of a discrepancy between the description of services for a line item on
Attachment I — Price Submittal and what is listed on Attachment H — Maps of Water
Department Facilities, please refer to what is listed on Attachment I — Price Submittal.
1.4 Unit prices shall include all costs associated with mowing and exterior grounds
maintenance, including but not limited to shipping, handling, fuel, fuel surcharges, mileage,
and certifications fees. NO ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY
THE CITY.
1.5 Following the award, additional locations and services of the same general category that
could have been encompassed in the award of this Agreement, and that are not already on
the Agreement, may be added based on the price list provided with the bid.
1.6 Any specifications/requirements that have been omitted from this scope of service that are
clearly necessary or in conformance shall be considered a requirement although not
directly specified or called for in the scope of services.
1.7 The submission of a bid by the bidder shall be considered evidence of compliance with
these requirements.
TENTATIVE SCHEDULE OF EVENTS
TASK
ITB Release Date
Pre -Bid Conference
Deadline for Questions
Answers Posted
DATE
April 4, 2023
April 13, 2023 at 1:OOPM (Local Time)
April 20, 2023 at 5PM (Local Time)
April 26, 2023
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ITB Responses Due Date
Recommended Vendor Selection
Mayor and Council Consideration
Contract Execution
3.0 CHANGE IN COMPANY NAME OR OWNERSHIP
May 4, 2023 AT 1:30 p.m. (Local Time)
May 2023
June 2023
July 2023
3.1 The Vendor shall notify the City's Senior Purchasing Manager, in writing, of a company
name, ownership, or address change for the purpose of maintaining updated City records.
The president of the company or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal
documentation such as an updated W-9, documents filed with the state indicating such
change, copy of the board of director's resolution approving the action, or an executed
merger or acquisition agreement. Failure to do so may adversely impact future invoice
payments.
4.0 CONTRACTOR REQUIREMENTS IN ORDER FOR THE BID TO BE EVALUATED
4.1 The Contractor shall:
4.1.1 Have a minimum of (2) years of experience providing exterior grounds
maintenance services within the last five years.
4.1.2 Have and operate a full-time, permanent business address with the ability to be
reached by email and telephone from 8:00am — 5:00pm, Monday- Friday.
5.0 METHOD OF AWARD
5.1 Bids will first be evaluated based upon bids received from a responsible bidder that
presents the best value to the City. A responsible bidder is defined as a bidder that:
5.1.1 Meets all the requirements listed in Part 2, Section 4.0.
5.1.2 Submits a completed bid package within the stated deadline and in accordance
with the bid specifications.
5.2 Bids that do not receive 50% or more of the total available points, excluding the points for
price, will be deemed non -responsive.
5.3 The following criteria will be used to determine the best value:
5.3.1 Cost of service — up to 35 points
5.3.1.1 Will be evaluated using: Price Submittal
5.3.2 Contractor's Experience and References— up to 30 points
5.3.2.1 Will be evaluated using: Attachment E — Bidder Qualification
Questionnaire, Attachment D — Reference Sheet, and feedback provided
by references
5.3.3 Contractor's availability of equipment and personnel to perform services — up to 30
points
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5.3.3.1 Will be evaluated using: Documents specified in 14.2.3 and 14.2.4, and
Attachment E — Bidder Qualification Questionnaire
5.3.4 Contractor's time to respond to service requests — up to 5 points
5.3.4.1 Will be evaluated using: Attachment E — Bidder Qualification Questionnaire
5.4 In order for the City to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
5.5 The City reserves the right to accept or reject in whole or in part any or all bids received
and to make an award on the basis of individual item, combination of items, or overall bid,
as it is deemed in the best interest of the City.
5.6 The City reserves and shall be free to exercise the right to evaluate bid in relation to
performance record of bidder with the City itself, another municipal corporation of like size,
or private corporations during the past two-year period. Such precautions are deemed to be
in the public interest inasmuch as Vendor failure or inability to furnish items within the
prescribed time can create emergency situations and impose unnecessary hardship on
both the City as a municipal corporation and the public at large.
5.7 If Attachment B, Consideration of Location of Bidder's Principal Place of Business, is
completed by any Bidder, the City will review the Attachment to determine whether Local
Preference will apply to the award.
5.8 The City also reserves the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time agreements of a similar nature.
6.0 DEFINITIONS
6.1 Call Back: When a Contractor is requested to return to a location to correct incomplete
work.
6.2 Chemical Trimming: Shall refer to the use of an herbicide (such as Roundup and/or an
approved equal containing a pre -emergent such as Surf LAN or an approved equal) as an
alternative to the physical removal or cutting of plant material from areas to be trimmed.
6.3 Clumped Grass Cuttings: Any accumulation of cut grass that, on the day of mowing,
exceeds six (6) inches in height. These clumps are typically found in areas where mowing
equipment has turned, reversing directions
6.4 Cycle: The time period between when services are performed.
6.5 Inclement Weather: Any rainy/wet weather, or when the condition of the soil is such that
the rutting of property will occur and cutting of grass cannot be accomplished safely or in a
manner that will not rut up or cause any damage to the grass.
6.6 Maintenance Schedule: The day and time agreed upon by the City and Contractor for
each location within which all prescribed maintenance activities will be completed.
6.7 Incomplete Work: The failure of a Contractor to perform the Services in accordance with
this Agreement.
6.8 Map: A geographical map or images outlining designated areas where mowing/ grounds
maintenance should occur at each location.
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6.9 Mowing Height: The setting of mowing equipment to cut grass to a height of three (3)
inches. The Contract Administrator may make changes in the height requirements. Mowing
below the heights stated above may result in liquidated damages when grass is damaged,
e.g., scalping occurs. Repeated damage to grass may result in termination of the contract.
6.10 Mowing Season: Refers to the time period beginning in March and ending when
determined by the Water Department. Usually, the season will end the latter part of
November or after the first hard freeze.
6.11 Purchase Order: A City of Fort Worth written document, specifying the type of work,
Contractor's name, Service Area/Location, beginning and end dates, and comments.
6.12 TCEQ: Texas Commission on Environmental Quality.
6.13 Trash and Litter: Any debris within the location's designated service area including, but
not limited to, glass and plastic bottles (including broken glass), cans, grocery bags, paper,
Styrofoam, plastic, cardboard, rags, bottle tops, tires, limbs and branches 4 inches or
smaller in diameter, rocks, and other similar solid materials and foreign debris which is not
intended to be present as part of the landscape. This is inclusive of the entire designated
service area, including streets, sidewalks, curbs, hillsides, ditches, creeks, etc. In
accordance with City Ordinance, garage sale signs found in median areas are also
considered Trash and Litter.
6.14 Trimming: Refers to the cutting or removal of weeds or plants adjacent to any structure
such as fence line, pole, guywire, sign, guardrail sidewalk and curb where weeds or
grasses tend to grow.
6.15 Weed Removal: The removal of all weeds and grass from all sprayed gravel areas within
28-days and properly disposed of at a non -City of Fort Worth location.
7.0 GROUNDS MAINTENANCE REQUIREMENTS
7.1 If your firm chooses to bid on a line item within a category on Attachment I - Price
Submittal, your firm MUST bid on ALL line items within that category. Failure to bid on all
items within the category will deem your bid response as non -responsive.
7.2 All grounds maintenance services performed at each location are considered a singular
grounds maintenance cycle.
7.3 The Contractor shall:
7.3.1 Maintain sufficient personnel on hand to perform the grounds maintenance and
mowing services specified by the contract, as often as the growing season
demands.
7.1.1 Remove all trash and litter from the entire area prior to initiating any grounds
maintenance services.
7.1.2 Cut all grass at the proper mowing height. The Water Department may make
changes to the mowing height requirements.
7.1.3 Edge sidewalks, driveways and curbs, where applicable. Grass and weeds shall
not extend over the edge of the sidewalks, drives or curbs. All concrete sidewalks,
curbs, walking paths and steps shall be mechanically edged exposing concrete
surface.
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7.1.3.1 Chemical edging of asphalt sidewalks and gravel areas is allowed;
however, edged/treated area shall never extend farther than 4" past the
edge of the asphalt sidewalk, and all dead grass/weeds must be removed.
7.1.4 Remove all vegetation in cracks, seams and joints of paved areas such as
sidewalks, curbs and entryways during each mowing cycle.
7.1.5 Remove all grass and materials dislodged by edging from the site or blown back
onto grass areas, as to leave a clean appearance.
7.1.6 Closely trim around all structures, trees, poles, signs, etc. in mowing area. Trim
guards should be used on line trimmers when working around trees.
7.1.7 Remove all weeds and grass in fence lines, when applicable, and if adjacent to
private property at all sites listed in Categories 2-7 of Attachment I- Price Submittal.
7.1.8 Remove all new tree growth growing through the fence at all sites listed in
Categories 2-7 of Attachment I- Price Submittal.
7.1.9 Complete minimal pruning of ornamental trees, shrubs, and bushes only to
enhance natural growth at all sites listed in Categories 2-7 of Attachment I- Price
Submittal. Ornamental trees, shrubs, and bushes shall not be trimmed or pruned
until after they have finished flowering.
7.1.10 Prune all hedges to maintain an attractive, uniform appearance at all sites listed in
Categories 2-7 of Attachment I- Price Submittal. All cuts shall be flush and clean,
leaving no stubs or tearing of bark.
7.1.11 Prune shrubbery to maintain proper size in relationship to adjacent plantings and
intended function at all sites listed in Categories 2-7 of Attachment I- Price
Submittal. Prune trees as required, subject to 12-foot height limit.
7.1.12 Treat the base of the fence lines chemically at all sites using Roundup or an
approved substitute.
7.1.12.1 Herbicide application must be in compliance with the State of Texas
Structural Pest Control Board Laws and Regulations or the Texas
Department of Agriculture Laws and Regulations. Contractor, or his/her
representative, must have a copy of their pesticide license on file with
the Water Department prior to the use of any herbicide.
7.1.12.2 Chemicals used for herbicide treatment shall be on the Texas
Commission on Environmental Quality (TCEQ) approved product list,
such as Reward, Habitat, and verified by City staff.
7.1.13 Weed eat/Trim any area that cannot be mowed by mowing equipment.
7.1.14 Spray all gravel areas, remove the weeds and grass, and dispose of them at a non -
City of Fort Worth location.
7.1.15 Remove accumulation of leaves, etc. from landscape and mowing areas in the
Spring and Fall at all locations listed in Categories 2-7 of Attachment I- Price
Submittal. This includes removing dead leaves, twigs and diebacks in the Fall.
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7.1.16 Keep the project site in a neat and orderly condition. Clean up work shall be done
as directed by the City, or as needed. Prior to leaving the jobsite, the Contractor
shall remove excess materials, debris, or trash of any kind.
7.1.17 Dispose of all trash, litter, discharge and debris at a non -City of Fort Worth location.
7.1.18 Use reasonable care to avoid damage to buildings, equipment, light pole bases,
discharge lines, and etc. on City property.
7.1.18.1 This includes, but not limited to, irrigation heads, i.e. the Contractor
must assess the area to be mowed prior to starting and make
necessary adjustments not to cut or damage irrigation heads.
7.1.18.2 If the Contractor's failure to use reasonable care causes damage to any
of this property, the Contractor shall replace or repair the damage at no
expense to the City.
7.1.18.3 If the Contractor fails or refuses to make such repair or replacement, the
Contractor shall be liable for the cost, which may be deducted from the
contract price.
7.1.19
Perform services in a professional manner.
7.1.20
Be responsible and liable for the safety, injury and health of its working personnel
while its workers are performing services.
7.1.21
Provide supervision of all work crews while performing work under this contract.
On -site supervision is not required as long as communication equipment is
provided which enables the work crew to communicate with a project supervisor at
all times. Each work crew shall have a designated person on the work site that has
the authority to respond to inquiries and concerns.
7.1.22
When the Contractor and employees arrive at the various locations to work the
driver must possess a valid driver's license. When applicable, the Contractor shall
stop at the entrance to the facility and check in with security personnel upon arrival
to get clearance to enter the facility.
7.1.23
Work with the Water Department to develop a proposed maintenance schedule for
each location upon notice of award. The schedule may be updated at the time of
the contract renewal.
8.0 CITY RESPONSIBILITIES
8.1 The City will work with the assigned Contractor(s) to develop proposed maintenance
schedules for each location upon notice of award.
8.2 The City will maintain the agreed upon maintenance schedule for each location, unless
weather conditions or funding limitations dictate.
8.3 The City reserves the right to delay or eliminate any service cycle, as weather conditions
and available funding may dictate.
8.4 If the City has to cancel or delay monthly services at one of the locations, they will notify the
Contractor's Main Point of Contact, in writing, within 5 business days of the scheduled
service date.
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9.0 REQUIRED EQUIPMENT
9.1 The Contractor shall possess all necessary equipment to fulfill the terms of the contract at
the time of proposal submission and be ready to begin on the starting date of the initial
contract period.
9.2 The Contractor shall provide a list of all mowing and grounds maintenance equipment the
contractor anticipates being utilized on this contract, and indicate if your firm rents or own
the equipment.
9.3 The City reserves the right to perform site visits, prior to the award of the contract, to verify
the Contractor has the equipment necessary to perform the services they bid on.
9.4 The Contractor's equipment shall be in good repair and regularly maintained to ensure no
damage occurs at Water Department Facilities.
9.5 The shape blades on all the mowing equipment utilized by the Contractor shall be
maintained to cleanly cut and not tear the blades of grass.
9.6 All equipment shall be operated by a responsible employee.
9.7 The Contractor shall not store equipment on property owned by the City. The Contractor
shall remove all equipment from each location immediately after completing the grounds
maintenance and mowing services.
9.8 The Contractor shall maintain sufficient equipment and labor to perform the grounds
maintenance and mowing services specified by the contract, as often as may be specified
should the growing season demand.
10.0 LOCATIONS
10.1 Services shall be performed at each of the following Water Department Facilities listed in
Attachment I- Price Submittal. Attachment H details the areas at each location, that shall be
maintained.
10.2 Prospective bidders are encouraged to utilize Google Earth to get a better understanding of
the square footage and geographical layout of each location.
11.0 PERFORMANCE OF SERVICES
11.1 All services shall be performed between 7:00 a.m. to 6:00 p.m., Monday through Friday.
11.2 The Contractor shall not perform services on City observed holidays including:
11.2.1 New Year's Day
11.2.2 Martin Luther King Jr. Day
11.2.3 Memorial Day
11.2.4 Juneteenth
11.2.5 July 4th
11.2.6 Labor Day
11.2.7 Thanksgiving Thursday and the following Friday
11.2.8 Christmas
11.3 The Contractor shall designate at least one (1) person as Point of Contact with office phone
or cell phone number and email for accessibility. The person designated for this purpose
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shall be identified on Attachment C in the contractor's bid response. Notification of any
changes in the Contractor's Point of Contact shall be in writing, and emailed to the
designated contacts for the Field Operations Divisions and Plant Operations Divisions.
11.4 The Contractor shall respond to all voicemails and emails from City staff within 2 business
days.
11.5 Electronic Work Orders
11.5.1 The City utilizes a Customer Relationship Management (CRM) software to manage
electronic work orders. ALL CONTRACTORS MUST HAVE THE
TECHNOLOGICAL CAPABILITY TO USE THE CITY'S ELECTRONIC WORK
ORDER SYSTEM. Contractors will be required to have high-speed access to the
Internet in order to receive Work Orders and submit proof of compliance with Work
Orders, including photographs of completed work. Minimum specifications required
for electronic Work Orders are:
11.5.2 Digital cameras or phone with a camera, capable of at least 12 mega -pixels with
image resolution of 1280 x 1224 that adds date stamp on the face of the picture.
11.5.3 Wireless Ready to have the ability to accept Work Orders and send completed
Work Orders from a mobile wireless device, laptop, or other similar equipment.
11.5.4 Work Orders will be provided to Contractor(s) electronically via the Internet, and
the City will receive completed Work Orders from the Contractor, with all required
documentation, in the same manner.
11.5.5 Contractors will be responsible for ensuring and maintaining compatibility with the
City's system.
11.5.6 The City reserves the right to accept or deny completed Work Orders that are
submitted by any other means.
11.6 Cell Phone Requirements
11.6.1 Contractor must have an Android or iPhone cellular telephone.
11.6.2 All cellular telephones used for contracted mowing must have:
11.6.2.1 An active internet and data plan able to support up to 10 gigabytes of
data per month;
11.6.2.2 An Android 8 or iOS 11, or better, operating system;
11.6.2.3 A camera that can take pictures at 12 megapixels and up; and a storage
capacity of 128 gigabytes or more.
11.7 Photographic Evidence
11.7.1 The Contractor is responsible for providing before and after photographic evidence
of all Project Areas completed. Photographs must be submitted through the
electronic Work Order system within 48 hours of the photographed Project Area
being mowed. Uploading photographs into the Work Order system later than 48
hours after being mowed will not be considered as evidence for payment.
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11.7.1.1 All photographs must be time and date stamped.
11.7.1.2 Inspection reports documenting Incomplete Work or poor performance
will have photographic evidence attached. The Contractor's response
will include photos of the precise location of the corrected work, framed
with the same background as the original inspection photograph.
11.7.1.3 Failure to provide photographic evidence upon request will result in
nonpayment for the service location until proper photographic evidence
is submitted to the City.
11.7.1.4 Work will be reviewed by the Contract Manager either in person or
through photos submitted through the electronic workorder system to
ensure project areas are properly maintained each cycle.
11.8 The Contractor shall comply with the written Maintenance Schedule throughout the mowing
season, weather permitting. Failure to perform services as scheduled, without notification to
the City of any deviation from the schedule, is grounds for termination of the contract.
11.9 If the Contractor expects to deviate from the schedule, the Contractor must notify the
designated contacts for the Field Operations Divisions and Plant Operations Divisions of
the deviation in advance and specify an alternate Maintenance Schedule. Alternate
Maintenance Schedules are subject to approval by the Water Department.
12.0 LAWS. REGULATIONS. AND ORDINANCES
12.1 The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations;
State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City:
laws, ordinances, and regulations for safety of people, environment, and property. This
includes, but is not limited to, all Federal, State, County, and City Agencies, Administrations
and Commissions such as the Environmental Protection Agency (EPA), Occupational
Safety and Health Administration (OSHA), and the Texas Commission on Environmental
Quality (TCEQ). In the event any law, regulation or ordinance becomes effective after the
start of this Agreement, the Vendor is required to comply with new policy. Any mandates
requiring the City to comply with new guidelines will also require the Vendor to comply.
13.0 INVOICING REQUIREMENTS
13.1 The City of Fort Worth operates an automated invoicing system (AIM).
13.2 The Contractor shall send invoices electronically to our centralized Accounts Payable
department invoice email address: suDDlierinvoices(a).fortworthtexas.gov. This email
address is not monitored so please do not send correspondence to this email address.
The sole purpose of the supplier invoices email address is to receipt and process supplier
invoices.
13.3 Please include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-
0000001234)
13.4 To ensure the system can successfully process your invoice in an expedient manner,
please adhere to the following requirements:
• All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
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• One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW013)
• Complete City of Fort Worth PO number (i.e. the PO number must contain all
preceding zeros);
• Invoice number;
• Invoice date; and
Invoices should be submitted after delivery of the goods or services.
13.5 To prevent invoice processing delays, please do not send invoices by mail and email and
please do not send the same invoice more than once by email to
supplierinvoices(cDfortworthtexas.aov. To check on the status of an invoice, please contact
the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPavable(LDfortworthtexas.aov.
13.6 If you are unable to send your invoice as outlined above at this time, please send your
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
13.7 If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City's goal is to receive 100% of invoices electronically so that all supplier payments
are processed efficiently. To achieve this goal, we need the Contractor's support.
If Contractor has any questions, please contact the Accounts Payable team at (817) 392-
2451 or by email to ZZ FIN AccountsPavable(cDfortworthtexas.aov.
13.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish
a tax exemption certificate upon Vendor's request.
14.0 UNIT PRICE ADJUSTMENT
14.1 The unit prices may be adjusted for increases or decreases in Vendor's cost during the
renewal period but before the effective date of the renewal upon written request from the
Vendor.
14.2 The Vendor must submit its price adjustment request, in writing, at least 60 days before the
renewal effective period. The Vendor shall provide written proof of cost increases with price
adjustment request.
14.3 If the City concludes that the rate increase being requested is exorbitant, the City reserves
the right to adjust the rate request, or reject the rate request in its entirety and allow the
contract to expire at the end of the contract term. If the City elects not to exercise the
renewal option, the Purchasing Division will issue a new solicitation.
14.4 Prices bid shall remain firm for each one-year term of the Agreement and shall include all
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associated freight and delivery costs.
14.5 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
14.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under
the terms and conditions of this Agreement for a reasonable period of time to allow the city
to re -bid an agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this
service at the prior agreement rate(s). Vendor shall remain obligated to the City under all
clauses of this Agreement that expressly or by their nature extends beyond and survives
the expiration or termination of this Agreement.
14.7 Goods and/or services shall not be suspended by the Vendor without a 30-day prior written
notice to the City.
15.0 INSURANCE REQUIREMENTS
15.1 The Contractor shall carry insurance in the types and amounts for the duration of this
contract as listed in the draft service agreement, Attachment G to this solicitation, and
furnish certificates of insurance along with copies of policy declaration pages and policy
endorsements as evidence thereof.
16.0 PERFORMANCE
16.1 Failure of the City to insist in any one or more instances upon performance of any of the
terms and conditions of this Agreement shall not be construed as a waiver or
relinquishment of the future performance of any terms and conditions, but the Vendor's
obligation with respect to such performance shall continue in full force and effect.
17.0 SUBCONTRACTING
17.1 No subcontracting of the work under this contract will be allowed without written permission
from the City.
18.0 HAZARDOUS CONDITIONS
18.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or
damage to any property.
18.2 Hazardous materials shall be handled with care and workers shall wear Personal Protective
Equipment (PPE) while handling hazardous material. If there are questions regarding how
to dispose of materials, the Contractor shall contact City of Fort Worth Code Compliance at
817-392-1234.
19.0 CONTRACT ADMINISTRATION AND TERMINATION
19.1 Contract administration will be performed by the City Department. In the event the Vendor
fails to perform according to the terms of the agreement, The Department head or his/her
designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to
discuss the Vendor's deficiencies. A written cure notice may be prepared giving the
Vendor 14 calendar days to cure any deficiency.
19.2 In the event the Vendor continues with unsatisfactory performance, the department will
promptly notify the Senior Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination for convenience or
default. If the agreement is terminated for default, the Vendor may be held liable for excess
cost and/or liquidated damages.
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19.3 The Vendor will be paid only those sums due and owing under the agreement for services
satisfactorily rendered, subject to offset for damages and other amounts which are, or
which may become, due and owing to the City.
19.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole
convenience. In the event of such termination, the Vendor shall immediately stop all work
hereunder and shall immediately cause any and all of its suppliers and subVendors to
cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage
of the agreement price reflecting the percentage of the work performed prior to the notice of
termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the
City using its standard record keeping system, have resulted from the termination.
However, in no event shall the total of all amounts paid to the Vendor exceed the
agreement price. The Vendor shall not be reimbursed for any profits which may have been
anticipated, but which have not been earned up to the date of termination.
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City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
See next page.
Vendor Services Agreement Page 12 of 12
FORT WORTH.
PRICE SUBMITTAL
Event ID
CFW01-23-0054
Event Round Version
1 1
Event Name
ITB Grounds Maintenance
Start Time — —
04/04/2023 08:00:00 CDT
Finish Time
05/04/2023 13:30:00
Page f Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1500)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas-90V
Line: 1
Description: Qtv Unit UnitPrfca
Total Bid Amount from Attachment I - Price 1.o0 EA
Submittal I
Total Bid Amount
Total
f 175 z &Z. av
/73,zdL.ay I
A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item.
A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offerer does not wish to bid on that
item_ Be advised, a 'no bid" or no response will be considered as non -responsive and will result in disqualification of this bid.
Prompt Payment Discount Terms: Percent
Days (i.e. 3% Net 15, etc.)
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Grounds Maintenance Services
Porno Z of q7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GROUNDS MAINTENANCE SERVICES
Catawnry 7 - Watpr Dictrihutinn Sitac- Nnrth See attached mans for narameters of mowing area
Location
Description of Services
Bradley Tank -10500 Harmon Rd
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
Bradley Tank -10500 Harmon Rd
Remove growth and spray gravel area
Bradley Tank -10500 Harmon Rd
Trim and new growth from trees/bushes off of fence
Beggs Tank - 1267 Farmers Road, Weatherfod, TX 76087
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences. Mow one swath around outside perimeter offence. Do not mow drive. Cattle
on property, Keep all gates closed.
Beggs Tank - 1267 Farmers Road, Weatherfod, TX 76087
Remove growth and spray gravel areas
Beggs Tank - 1267 Farmers Road, Weatherfod, TX 76087
Remove vegetation from fencing and trim any new growth of trees
Cantrell Sansom Pump Station -1600 Cantrell Sansom Rd. Fort
Worth, TX 76131
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
Cantrell Sansom Pump Station - 1600 Cantrell Sansom Rd. Fort
Worth, TX 76131
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Cantrell Sansom Pump Station - 1600 Cantrell Sansom Rd. Fort
Worth, TX 76131
Remove vegetation from fencing and trim any new growth of trees/bushes off fence
Caylor Tank - 12701 N Caylor Road Fort Worth, TX 76244
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
Caylor Tank - 12701 N Caylor Road Fort Worth, TX 76244
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Caylor Tank - 12701 N Caylor Road Fort Worth, TX 76244
Remove vegetation from fence
Crumb Tank - 13001 U.S. Highway 287, Fort Worth, TX 76179
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
Crumb Tank - 13001 U.S. Highway 287, Fort Worth, TX 76179
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Crumb Tank - 13001 U.S. Highway 287, Fort Worth, TX 76179
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
DFW Water Meter, 200 Minters Chapel Rd
Mow and weedeat a 70'x70' area around meter and within fenced area mow a 10' road to
meter site from Minters Chapel Rd
DFW Water Meter, 200 Minters Chapel Rd
Mow areas as designated in maps, weed eat/edge around trees, structures drives. And both
sides offences
DFW Water Meter, 200 Minters Chapel Rd
Remove growth and spray gravel areas
DFW Water Meter, 200 Minters Chapel Rd
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Fleetwood Pump Station - 15201 FAA Blvd. Fort Worth, TX
76155
Mow inside fence, weedeat around all trees and structures. Mow outside of east fence from
FAA to northeast corner of property. Mow from South fence to FAA
Fleetwood Pump Station - 15201 FAA Blvd. Fort Worth, TX
76155
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Fleetwood Pump Station - 15201 FAA Blvd. Fort Worth, TX
76155
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Haslet 2 Water Meter - 1600 Westport Pkwy
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
Haslet 2 Water Meter - 1600 Westport Pkwy
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Haslet 2 Water Meter - 1600 Westport Pkwy
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Haslet 3 Water Meter- 1111 E Bonds Ranch Rd. Haslet, TX
76052
Mow areas as designated in maps, weed eat/edge around trees, structures drives. And both
sides offences
Haslet 3 Water Meter- 1111 E Bonds Ranch Rd. Haslet, TX
76052
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Haslet 3 Water Meter- 1111 E Bonds Ranch Rd. Haslet, TX
76052
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Haslet 4 Water Meter - 1988 Keller Hicks Rd @Harmon Rd
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
sides offences.
14 Day
180 Day
Unit of
14
Day Cycle
90 Day Cycle
90
Day Cycle
180
Day Cycle
Quantity
Cycle Unit
Cycle Unit
Measure
Price
Total
Unit Price
Total
Price
Total
EA
18
$ 120.37
$
2,166.66
EA
3
$
-
$ 107.92
$
323.76
$
-
EA
2
$
-
$
-
$ 135.53
$
271.06
EA
18
$ 120.37
$
2,166.66
$
-
$
-
EA
3
$
-
$ 107.92
$
323.76
$
-
EA
2
$
-
$
-
$ 135.53
$
271.06
EA
18
$ 70.88
$
1,275.84
$
-
$
-
EA
3
$
-
$ 74.02
$
222.06
$
-
EA
2
$
-
$
-
$ 61.13
$
122.26
EA
18
$ 124.82
$
2,246.76
$
-
$
-
EA
3
$
-
$ 94.53
$
283.59
$
-
EA
2
$
-
$
-
$ 166.05
$
332.10
EA
18
$ 82.48
$
1,484.64
$
-
$
-
EA
3
$
-
$ 83.57
$
250.71
$
-
EA
2
$
-
$
-
$ 55.61
$
111.22
EA
18
$ 95.42
$
1,717.56
$
EA
18
$ 93.58
$
1,684.44
$
-
$
-
EA
3
$
-
$ 97.95
$
293.85
$
-
EA
2
$
-
$
-
$ 123.10
$
246.20
EA
18
$ 103.34
$
1,860.12
$
-
$
-
EA
3
$
-
$ 94.70
$
284.10
$
-
EA
2
$
-
$
-
$ 263.61
$
527.22
EA
18
$ 62.90
$
1,132.20
$
-
$
-
EA
3
$
-
$ 98.38
$
295.14
$
-
EA
2
$
-
$
-
$ 58.55
$
117.10
EA
18
$ 62.90
$
1,132.20
$
-
$
-
EA
3
$
-
$ 98.38
$
295.14
$
-
EA
2
$
-
$
-
$ 58.55
$
117.10
EA
18
$ 33.08
$
595.44
$
-
$
-
Page 1 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GROUNDS MAINTENANCE SERVICES
- -
Haslet 4 Water Meter - 1988 Keller Hicks Rd @Harmon Rd Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas. EA 3 $ $ 40.88 $ 122.64 $
-
Haslet 4 Water Meter - 1988 Keller Hicks Rd @Harmon Rd Remove vegetation from fence and trim any new growth of trees/bushes off of fence EA 2 $ $ - $ 40.88 $ 81.76
Grand Prairie Water Meter-14000 Trinity Blvd. approx address
13952 Trinity blvd. located between Days Inn and Post Oak
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Apartments go through yellow gate and head south to meter
sides offences.
Grand Prairie Water Meter- 14000 Trinity Blvd. approx address
13952 Trinity blvd. located between Days Inn and Post Oak
Apartments go through yellow gate and head south to meter
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Grand Prairie Water Meter-14000 Trinity Blvd. approx address
13952 Trinity blvd. located between Days Inn and Post Oak
Apartments go through yellow gate and head south to meter
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Hurst 1 Water Meter- Southside of W. Hurst Blvd near 989 W
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Hurst Blvd. Hurst, TX 76053
sides offences.
Hurst 1 Water Meter- Southside of W. Hurst Blvd near 989 W
Hurst Blvd. Hurst, TX 76053
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Hurst 1 Water Meter- Southside of W. Hurst Blvd near 989 W
Hurst Blvd. Hurst, TX 76053
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Jenkin Heights Tank Site- 5801 Boat Club Rd. Fort Worth, TX
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
76135
sides offences.
Jenkin Heights Tank Site- 5801 Boat Club Rd. Fort Worth, TX
76135
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Jenkin Heights Tank Site- 5801 Boat Club Rd. Fort Worth, TX
76135
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Jenkin Heights Pump Station - 6113 Shadydell Dr. Fort Worth,
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
TX 76135
sides offences. Mow to road on north and west. Keep fence line clear.
Jenkin Heights Pump Station - 6113 Shadydell Dr. Fort Worth,
TX 76135
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Jenkin Heights Pump Station - 6113 Shadydell Dr. Fort Worth,
TX 76135
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Keller 3 Water Meter - 1250 Katy Rd. Keller, TX 76244
sides offences.
Keller 3 Water Meter - 1250 Katy Rd. Keller, TX 76244
w one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Keller 3 Water Meter - 1250 Katy Rd. Keller, TX 76244
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Lake Country Well site #2 storage- 7609 Regents Ct
sides offences.
Lake Country Well site #2 storage- 7609 Regents Ct
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Lake Country Well site #2 storage- 7609 Regents Ct
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Linkcrest PRV-12100, 1-30 @ Linkcrest Rd.
sides offences.
Linkcrest PRV-12100, 1-30 @ Linkcrest Rd.
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Linkcrest PRV-12100, 1-30 @ Linkcrest Rd.
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Material Storage - 7600 Trailridge Dr
sides offences.
Material Storage - 7600 Trailridge Dr Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas
Material Storage - 7600 Trailridge Dr Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA 18
$
49.03
$ 882.54
$ -
$ -
EA 3
$ -
$ 58.68
$ 176.04
$ -
EA 2
$ -
$ -
$ 150.71
$ 301.42
EA 18
$
65.11
$ 1,171.98
$ -
$ -
EA 3
$ -
$ 107.15
$ 321.45
$ -
EA 2
$ -
$ -
$ 123.10
$ 246.20
EA 18
$
83.89
$ 1,510.02
$ -
$ -
EA 3
$ -
$ 87.39
$ 262.17
$ -
EA 2
$ -
$ -
$ 215.14
$ 430.28
EA 18
$
62.53
$ 1,125.54
$ -
$ -
EA 3
$ -
$ 65.43
$ 196.29
$ -
EA 2
$ -
$ -
$ 265.45
$ 530.90
EA 18
$
74.80
$ 1,346.40
$ -
$ -
EA 3
$ -
$ 87.39
$ 262.17
$ -
EA 2
$ -
$ -
$ 178.32
$ 356.64
EA 18
$
79.10
$ 1,423.80
$ -
$ -
EA 3
$ -
$ 132.13
$ 396.39
$ -
EA 2
$ -
$ -
$ 408.42
$ 816.84
EA 18
$
118.98
$ 2,141.64
$ -
$ -
EA 3
$ -
$ 159.74
$ 479.22
$ -
EA 2
$ -
$ -
$ 436.03
$ 872.06
EA 18
$
124.50
$ 2,241.00
$ -
$ -
EA 3
$ -
$ 159.74
$ 479.22
$ -
EA 2
$ -
$ -
$ 135.37
$ 270.74
Page 2 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GR(
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Meadowbrook Tank - 4725 Bridge Street
sides offences.
EA
Meadowbrook Tank - 4725 Bridge Street
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
Meadowbrook Tank - 4725 Bridge Street
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
Morning Star PRV - Corner of Morning Mist Trail & Indigo Sky
Dr. off FM 3325 in the Morning Star
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
addition. Mapsco 760-D
sides offences.
Morning Star PRV - Corner of Morning Mist Trail & Indigo Sky
Dr. off FM 3325 in the Morning Star
EA
addition. Mapsco 760-D
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Morning Star PRV - Corner of Morning Mist Trail & Indigo Sky
Dr. off FM 3325 in the Morning Star
EA
addition. Mapsco 760-D
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
New Northside Pump Station - 3216 Azle Ave
sides offences.
EA
New Northside Pump Station - 3216 Azle Ave
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
New Northside Pump Station - 3216 Azle Ave
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
North Beach Pump Station - 4707 Ray White Rd.
sides offences.
EA
North Beach Pump Station - 4707 Ray White Rd.
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
North Beach Pump Station - 4707 Ray White Rd.
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
North Richland Hills Water Meter - 7700 Airport Fwy Approx 4
miles east of Handley Ederville Rd and West of Airport Fwy
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
South Service Rd.
sides offences.
North Richland Hills Water Meter - 7700 Airport Fwy Approx 4
miles east of Handley Ederville Rd and West of Airport Fwy
EA
South Service Rd.
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
North Richland Hills Water Meter - 7700 Airport Fwy Approx 4
miles east of Handley Ederville Rd and West of Airport Fwy
EA
South Service Rd.
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Northlake Water Meter- 13646 Raceway Dr
sides offences.
EA
Northlake Water Meter- 13646 Raceway Dr
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
Northlake Water Meter- 13646 Raceway Dr
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
Northside Pump Station Control Valve-1700 Block of NW 27th
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
St. @ McKinney Ave
sides offences.
EA
Northside Pump Station Control Valve- 1700 Block of NW 27th
EA
St. @ McKinney Ave
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Northside Pump Station Control Valve- 1700 Block of NW 27th
St. @ McKinney Ave
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Old Northside Pump Station - 2710 Rosen Ave
sides offences.
EA
Old Northside Pump Station - 2710 Rosen Ave
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
Old Northside Pump Station - 2710 Rosen Ave
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
EA
Randol Mill Pump Station - 6405 Bridge St. Fort Worth, TX
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
76112
sides offences.
EA
Randol Mill Pump Station - 6405 Bridge St. Fort Worth, TX
76113
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
)UNDS MAINTENANCE SERVICES
18
$ 164.14 $ 2,954.52
$
- $ -
3
$ - $
174.22 $
522.66 $ -
2
$ -
$
- $ 311.45 $ 622.90
18
$ 93.21 $ 1,677.78
$
- $ -
3 $ - $ 128.62 $ 385.86 $ -
2 $ - $ - $ 178.32 $ 356.64
18 $ 146.59 $ 2,638.62 $ - $ -
3 $ - $ 122.14 $ 366.42 $ -
2 $ - $ - $ 129.24 $ 258.48
18 $ 207.95 $ 3,743.10 $ - $ -
3 $ - $ 168.16 $ 504.48 $ -
2 $ - $ - $ 202.87 $ 405.74
18 $ 157.64 $ 2,837.52 $ - $
3 $ - $ 195.77 $ 587.31 $ -
2 $ - $ - $ 340.92 $ 681.84
18 $ 150.89 $ 2,716.02 $ - $ -
3 $ - $ 195.77 $ 587.31 $ -
2 $ - $ - $ 230.48 $ 460.96
18 $ 58.24 $ 1,048.32 $ - $ -
3 $ - $ 79.19 $ 237.57 $ -
2 $ - $ - $ 86.29 $ 172.58
18 $ 61.92 $ 1,114.56 $ - $ -
3 $ - $ 88.39 $ 265.17 $ -
2 $ - $ - $ 276.50 $ 553.00
18 $ 103.64 $ 1,865.52 $ - $ -
3 $ - $ 112.93 $ 338.79 $ -
Page 3 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GROUNDS MAINTENANCE SERVICES
Randol Mill Pump Station - 6405 Bridge St. Fort Worth, TX
EA
2
$
-
$
- $
285.70 $
571.40
76114
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Raw Water Conduit 1, 677 Rockwood Park Dr
sides offences.
EA
18
$
49.03 $
882.54
$
$
-
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Raw Water Conduit 2, 747 Rockwood Park Dr
sides offences.
EA
18
$
49.03 $
882.54
$
$
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Raw Water Conduit 3, 4241 Poinsetta Dr
sides offences.
EA
18
$
97.51 $
1,755.18
$
$
EA
3
$
- $
119.07 $
357.21
$
-
Raw Water Conduit 3, 4241 Poinsetta Dr
M w one swath around outside perimeter offence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
288.77 $
577.54
Raw Water Conduit 3, 4241 Poinsetta Dr
Remove vegetation from fence and trim any new growth of trees/bushes off offence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Raw Water Conduit 4, 712 Churchhill Rd
sides offences.
EA
18
$
97.51 $
1,755.18
$
-
$
-
EA
3
$
- $
119.07 $
357.21
$
-
Raw Water Conduit 4, 712 Churchhill Rd
M w one swath around outside perimeter offence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
288.77 $
577.54
Raw Water Conduit 4, 712 Churchhill Rd
Remove vegetation from fence and trim any new growth of trees/bushes off offence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Raw Water Conduit 5, 4714 White Oak Ln, River Oaks, TX 76114
sides offences.
EA
18
$
69.90 $
1,258.20
$
$
-
EA
3
$
- $
91.46 $
274.38
$
-
Raw Water Conduit 5, 4714 White Oak Ln, River Oaks, TX 76114
M w one swath around outside perimeter offence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
261.16 $
522.32
Raw Water Conduit 5, 4714 White Oak Ln, River Oaks, TX 76114
Remove vegetation from fence and trim any new growth of trees/bushes off offence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$
46.58 $
838.44
$
$
-
Raw Water Conduit 6, 925 Troy Ct. River Oaks, TX 76114
sides offences.
Saginaw 1 and 2 Meters - 800 Longhorn Rd and 950 Longhorn
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$
50.26 $
904.68
$
$
Road
sides offences.
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Sendera Ranch Pump Station - 14391 John Day Rd
sides offences.
EA
18
$
97.51 $
1,755.18
$
$
EA
3
$
- $
116.79 $
350.37
$
-
Sendera Ranch Pump Station - 14391 John Day Rd
M w one swath around outside perimeter offence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
294.91 $
589.82
Senders Ranch Pump Station - 14391 John Day Rd
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Stagecoach Pump Station - 8800 West Frwy, Fort Worth, TX
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$
232.50 $
4,185.00
$-
76116
sides offences.
Stagecoach Pump Station - 8800 West Frwy, Fort Worth, TX
EA
3
$
- $
159.74 $
479.22
$
-
76116
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Stagecoach Pump Station - 8800 West Frwy, Fort Worth, TX
EA
2
$
-
5
- $
331.72 $
663.44
76116
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Well Site #1 storage - 8701 Crosswinds Drive
sides offences.
EA
18
$
82.78 $
1,490.04
$
-
$
-
EA
3
$
- $
122.93 $
368.79
$
-
Well Site #1 storage - 8701 Crosswinds Drive
M w one swath around outside perimeter offence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
282.63 $
565.26
Well Site #1 storage - 8701 Crosswinds Drive
Remove vegetation from fence and trim any new growth of trees/bushes off offence
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Westland Pump Station - 899 Basset Locke Dr.
sides offences.
EA
18
$
101.19 $
1,821.42
$
-
$
-
EA
3
$
- $
129.06 $
387.18
$
-
Westland Pump Station - 899 Basset Locke Dr.
M w one swath around outside perimeter of fence. Remove growth and spray gravel areas.
EA
2
$
-
$
- $
294.91 $
589.82
Westland Pump Station - 899 Basset Locke Dr.
Remove vegetation from fence and trim any new growth of trees/bushes off of fence
Westover Hills Water Meter, 5500 Westover Ct. Mapsco 75E
M w areas as designated in maps, weed eat/edge around trees,
EA
18
$
45.97 $
827.46
$
-
$
-
EA
2
$
-
$
- $
189.54 $
379.08
Westover Hills Water Meter, 5500 Westover Ct. Mapsco 75E
Structure trim any new growth of trees/bushes
1 Westside Pump Station- 3731 Camp Bowie Blvd.
M w areas as designated in maps, weed eat/edge around trees,
EA
18
$
68.06 $
1,225.08
$
-
$
-
1 Westside Pump Station- 3731 Camp Bowie Blvd.
Structure trim any new growth of trees/bushes
EA
2
$
-
$
- $
207.95 $
415.90
Page 4 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GROUNDS MAINTENANCE SERVICES
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 201.82
$ 3,632.76
$ -
$
-
Willow Springs Tank -2249 Avondale Haslet Rd
sides offences.
EA
3
$ - $ 234.25
$ 702.75
$
-
Willow Springs Tank -2249 Avondale Haslet Rd
Mow one swath around outside perimeter of fence. Remove growth and spray gravel areas.
Willow Springs Tank -2249 Avondale Haslet Rd
Remove vegetation from fence and trim any new growth of trees/bushes off offence
EA
2
$ -
$ -
$ 313.31 $
626.62
Category 2 - Day Cycle Price Totals
$ 73,115.10
$ 12,340.38
$
15,613.04
TOTAL Amount for Category 2 - Move to Summary Tab - Reference C2
TOTAL Amount for
$
101,068.52
Category 3 - Water Distribution Sites- South
See attached maps for parameters of mowing area
Unit of
14 Day
14 Day Cycle 90 Day Cycle
90 Day Cycle
180 Day 180 Day Cycle
Quantity Cycle Unit
Cycle Unit
Location
Description of Services
Measure
Price
Total Unit Price
Total
Price
Total
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Alta Mesa Pump Station- 4328 Alta Mesa Blvd
sides offences.
EA
18
$ 302.63
$ 5,447.34
$ -
$
-
Alta Mesa Pump Station-4328 Alta Mesa Blvd
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 494.30
$ 1,482.90
$
-
EA
2
Alta Mesa Pump Station- 4328 Alta Mesa Blvd
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$ -
$ 1,147.05 $
2,294.10
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 113.36
$ 2,040.48
Armstrong Tank - 7160 Trail Lake Dr.
sides offences.
$ -
$
-
Armstrong Tank - 7160 Trail Lake Dr.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 148.13
$ 444.39
$
-
Armstrong Tank - 7160 Trail Lake Dr.
Remove vegetation from fence and Trim any new growth of trees/bushes off offence
EA
2
$ -
$ 193.36 $
386.72
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Bangor Lot - 8309 Bangor Dr. Fort Worth, TX 76116
sides offences.
EA
18
$ 85.68
$ 1,542.24
$
$
Bangor Lot - 8309 Bangor Dr. Fort Worth, TX 76116
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 91.82
$ 275.46
$
-
Bangor Lot - 8309 Bangor Dr. Fort Worth, TX 76116
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
2
$
$ -
$ 88.39 $
176.78
Burleson/ Bethesda Meter- 2250 SW Hulen St. Burleson, TX
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 76.20
$ 1,371.60
76028; Mapsco 118A-N
sides offences.
-
Burleson/ Bethesda Meter- 2250 SW Hulen St. Burleson, TX
76028; Mapsco 118A-N
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 86.08
$ 258.24
$
-
Burleson/ Bethesda Meter- 2250 SW Hulen St. Burleson, TX
76028; Mapsco 118A-N
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
2
$
$ -
$ 201.54 $
403.08
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Calmont Tank - 6560 Calmont Ave.
sides offences.
EA
18
$ 129.39
$ 2,329.02
$ -
$
-
Calmont Tank - 6560 Calmont Ave.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 135.53
$ 406.59
$
-
Calmont Tank - 6560 Calmont Ave.
Remove vegetation from fence and Trim any new growth of trees/bushes off offence
EA
2
$
$ _
$ 139.39 $
278.78
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Clearfork Raw Water Pump Station - 1401 Old University Dr.
sides of fences.
EA
18
$ 60.51
$ 1,089.18
Clearfork Raw Water Pump Station - 1401 Old University Dr.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 69.78
$ 209.34
$
-
Clearfork Raw Water Pump Station - 1401 Old University Dr.
Remove vegetation from fence and Trim any new growth of trees/bushes off offence
EA
2
$
$ -
$ 178.02 $
356.04
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Como Pump Station - 5920 Blackmore Ave.
sides offences.
EA
18
$ 135.31
$ 2,435.58
Como Pump Station - 5920 Blackmore Ave.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
3
$ $ 153.85
$ 461.55
$
-
Como Pump Station - 5920 Blackmore Ave.
Remove vegetation from fence and Trim any new growth of trees/bushes off offence
EA
2
$
$ -
$ 135.10 $
270.20
Page 5 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GR(
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Crowley 2 Water Meter- 1859 Longhorn Trail
sides offences.
EA
Crowley 2 Water Meter- 1859 Longhorn Trail
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Crowley 2 Water Meter- 1859 Longhorn Trail
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Dalworthington Gardens Water Meter- 7599 Lancaster Ave
sides offences.
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Eastside Pump Station - 2509 Ave B
sides offences.
EA
Eastside Pump Station - 2509 Ave B
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Eastside Pump Station - 2509 Ave B
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Eastwood Tank - 4260 Strong Ave
sides offences.
EA
Eastwood Tank - 4260 Strong Ave
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Eastwood Tank - 4260 Strong Ave
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Edgecliff Village Water Meter- 6205 Crowley Rd. Edgecliff
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Village, TX 76134; Mapsco 90y
sides offences.
EA
Edgecliff Village Water Meter- 6205 Crowley Rd. Edgecliff
Village, TX 76134; Mapsco 90y
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Edgecliff Village Water Meter- 6205 Crowley Rd. Edgecliff
Village, TX 76134; Mapsco 90y
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Edwards Ranch Pump Station - 3211 Overton Park W.
sides offences.
EA
Edwards Ranch Pump Station - 3211 Overton Park W.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Edwards Ranch Pump Station - 3211 Overton Park W.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Forest Hill Water Meter - 3709 Horton Rd
sides offences.
EA
Forest Hill Water Meter - 3709 Horton Rd
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Kennedale Water Meter- 5844 Everman Kennedale Rd
sides offences.
EA
Kennedale Water Meter- 5844 Everman Kennedale Rd
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Kennedale Water Meter- 5844 Everman Kennedale Rd
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Lago Vista Pump Station - 4750 Bonds Ranch Rd
sides offences.
EA
Lago Vista Pump Station - 4750 Bonds Ranch Rd
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
Lago Vista Pump Station - 4750 Bonds Ranch Rd
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
McCart Pump Station - 8901 McCart Ave.
sides offences.
EA
McCart Pump Station - 8901 McCart Ave.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
McCart Pump Station - 8901 McCart Ave.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Miller Avenue Site- 4200 Avenue G
sides offences.
EA
Miller Avenue Site- 4200 Avenue G
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
EA
)UNDS MAINTENANCE SERVICES
18
$
51.85
$
933.30
$
$
3
$
$ 62.28
$ 186.84
$
2
$
$ -
$ 92.47 $
18
$
105.18
$
1,893.24
$
$
18
$
85.68
$
1,542.24
$
$
3
$
$ 91.82
$ 275.46
$
2
$
$
$ 95.67 $
18
$
74.75
$
1,345.50
$
$
3
$
$ 80.89
$ 242.67
$
2
$
$
$ 84.74 $
18
$
91.92
$
1,654.56
$
$
3
$
$ 95.07
$ 285.21
$
2
$
$ -
$ 132.54 $
18
$
96.61
$
1,738.98
$
$
3
$
$ 102.75
$ 308.25
$
2
$
$ -
$ 106.60 $
18
$
46.90
$
844.20
$
$
2
$
$ -
$ 90.18 $
18
$
38.66
$
695.88
$
$
3
$
$ 47.92
$ 143.76
$
2
$
$ -
$ 156.16 $
18
$
111.18
$
2,001.24
$
$
3
$
$ 121.06
$ 363.18
$
2
$
$ -
$ 236.52 $
18
$
175.29
$
3,155.22
$
$
3
$
$ 210.06
$ 630.18
$
2
$
$ -
$ 255.29 $
18
$
68.43
$
1,231.74
$
$
3
$
$ 78.31
$ 234.93
$
184.94
191.34
169.48
265.08
213.20
180.36
312.32
473.04
510.58
Page 6 of 7
ATTACHMENT I - PRICE SUBMITTAL - ITB 23-0054 GROUNDS MAINTENANCE SERVICES
Miller Avenue Site- 4200 Avenue G
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
EA
2
$
- $
193.77 $
387.64
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Russom Ranch Pump Station - 5301 Woodway Dr.
sides offences.
EA
18
$ 111.18
$
2,001.24
$
EA
3
Russom Ranch Pump Station - 5301 Woodway Dr.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
121.06 $
363.18
$
-
EA
2
$
Russom Ranch Pump Station - 5301 Woodway Dr.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
221.73 $
443.46
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 94.38
$
1,698.84
Seminary Tank - 2701 W Gambrell Street
sides of fences.
$
-
$
-
EA
3
$
Seminary Tank - 2701 W Gambrell Street
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
108.54 $
325.62
$
EA
2
$
Seminary Tank - 2701 W Gambrell Street
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
194.92 $
389.84
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 277.02
$
4,986.36
Southside Pump Station - 3750 Gordon Ave.
sides of fences.
$
-
$
-
EA
2
$
Southside Pump Station - 3750 Gordon Ave.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
$
163.37 $
326.74
EA
3
$
Southside Pump Station - 3750 Gordon Ave.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
141.15 $
423.45
$
-
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Sun Country Tank - 5820 Stewart Feltz Rd.
sides of fences.
EA
18
$ 94.38
$
1,698.84
$
-
$
-
EA
3
$
Sun Country Tank - 5820 Stewart Feltz Rd.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
108.54 $
325.62
$
EA
2
$
Sun Country Tank - 5820 Stewart Feltz Rd.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
194.92 $
389.84
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
Timberline Tank - 4712 Trueland Dr.
sides of fences.
EA
18
$ 103.89
$
1,870.02
$
-
$
-
EA
3
$
Timberline Tank - 4712 Trueland Dr.
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
110.03 $
330.09
$
EA
2
$
Timberline Tank - 4712 Trueland Dr.
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
113.89 $
227.78
Ventana Pump Station - 5206 Longvue Ave. Fort Worth, TX
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 100.98
$
1,817.64
76126
sides offences.
$
-
$
-
Ventana Pump Station - 5206 Longvue Ave. Fort Worth, TX
EA
3
$
76126
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
121.69 $
365.07
$
-
Ventana Pump Station - 5206 Longvue Ave. Fort Worth, TX
EA
2
$
76126
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
120.65 $
241.30
Mow areas as designated in maps, weed eat/edge around trees, structures, drives, and both
EA
18
$ 262.43
$
4,723.74
Walsh Ranch Pump Station - 8000 E. 1- 20 at Aledo Rd
sides offences.
$
-
$
-
EA
3
$
Walsh Ranch Pump Station - 8000 E. 1- 20 at Aledo Rd
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
273.75 $
821.25
$
EA
2
$
Walsh Ranch Pump Station - 8000 E. 1- 20 at Aledo Rd
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
166.55 $
333.10
Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both
EA
18
$ 80.87
$
1,455.66
White Settlement 3 Water Meter - 594 Alta Mere Dr 76127
sides offences.
$
-
$
-
EA
3
$
White Settlement 3 Water Meter - 594 Alta Mere Dr 76127
Mow one swath around outside perimeter of fence. Remove the growth and spray gravel areas
$
104.21 $
312.63
$
-
EA
2
$
White Settlement 3 Water Meter - 594 Alta Mere Dr 76127
Remove vegetation from fence and Trim any new growth of trees/bushes off of fence
$
- $
87.43 $
174.86
Category 3 - Day Cycle Price Totals
$
53,543.88
$
9,475.86
$
9,580.50
TOTAL Amount for Category 3 - Move to Summary Tab - Reference C3
1 $
72,600.24
Page 7 of 7
7/11/23, 12:32 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FLIRT WORTH
REFERENCE **M&C 23- 13P ITB 23-0054 GROUNDS
DATE: 6/27/2023 NO.: 0569 LOG NAME: MAINTENANCE SERVICES
AW WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with BrightView Landscape Services, Inc.,
Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings
dba Sports Field Solutions for Grounds Maintenance Services for the
Water Department in a Combined Annual Amount Up to $750,000.00 for the Initial
Term, and Authorize Four One -Year Renewals in an Amount Up to $900,000.00 for the
First Renewal, $1,080,000.00 for the Second Renewal, $1,296,000.00 for the Third
Renewal, and $1,555,200.00 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with BrightView
Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports
Field Holdings dba Sports Field Solutions for grounds maintenance services for the
Water Department in a combined annual amount up to $750,000.00 for the initial term, and authorize
four one-year renewals in an amount up to $900,000.00 for the first renewal, $1,080,000.00 for the
second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an
agreement for grounds maintenance services at Water Department facilities throughout the City of
Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the
equipment needed to perform services, the detailed grounds maintenance services to be performed,
the required licenses to perform chemical application services, and the procedures the vendor must
follow to verify the services are completed. The ITB was advertised in the Fort Worth Star -
Telegram on April 5, 2023, April 12, 2023, April 19, 2023, April 26, 2023, and May 3, 2023. The City
received 6 responses. However, upon evaluation, one bidder, 2 Brother's Landscaping, LLC did not
meet the minimum requirements for their bid response to be evaluated.
An evaluation panel consisting of representatives from the Water and Park and Recreation
Departments reviewed and scored the submittals using Best Value criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the table below.
Bidder
Evaluation Factors
a b c d Total score
BrightView Landscape Services, Inc.
24.00 21.00 3.25
0.00
48.25
Civilian Division LLC dba GI -Mow
20.25 18.75 3.00
18.37
60.37
Lawn Patrol Service, Inc.
20.25 20.25 2.75
2.55
45.80
Sports Field Holdings dba Sports Field Solutions
17.25 17.25 2.75
18.98
56.23
SRH Landscapes LLC
22.50 21.75 2.75
35.00
82.00
Best Value Criteria:
a. Contractor's experience and references
b. Contractor's availability of equipment and personnel to perform services
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7/11/23, 12:32 PM M&C Review
c. Contractor's time to respond to service requests
d. Cost of service
After evaluation, the panel concluded that BrightView Landscape Services, Inc., Civilian Division LLC
dba GI -Mow, Lawn Patrol Service, Inc., Sports Field Holdings dba Sports Field Solutions, and SRH
Landscapes LLC presented the best value. When SRH Landscapes LLC was notified of the award
recommendation, they declined to move forward. Therefore, the panel recommends that Council
authorize agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow,
Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Due to inflation and supply chain concerns, staff recommends the total compensation for each annual
renewal term be increased by 20\% to ensure the City is able to meet demand. The total
compensation for the initial term of the contracts shall be an amount up to $750,000.00, $900,000.00
for the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and
$1,555,200.00 for the fourth renewal.
Funding is budgeted in the Water and Wastewater Departments rollup within the Water
& Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire on February 28, 2024 to align with the mowing season.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference #
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference #
ID ID Year (Chartfield 2)
Submitted for City Manaqer's Office by_ Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Christopher Harder (5020)
Additional Information Contact: Jo Ann Gunn (8525)
Alyssa Wilkerson (8357)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31196&counci Idate=6/27/2023
Amount
Amount
2/3
7/11/23, 12:32 PM
M&C Review
ATTACHMENTS
13P ITB 23-0054 GROUNDS MAINTENANCE SERVICES WATER.docx (Public)
Business Equity Waiver.pdf (CFW Internal)
FID Table for Mowinq.pdf (CFW Internal)
Form 1295- Civilian Division LLC dba GI-Mow.pdf (CFW Internal)
Form 1295- Lawn Patrol Service. Inc..pdf (CFW Internal)
Form 1295- Sports Field Holdings.pdf (CFW Internal)
SAMs Report- BrightView Landscape Services, Inc..pdf (CFW Internal)
SAMs Report- Civilian Division LLC.pdf (CFW Internal)
SAMs Report- Lawn Patrol Service. Inc.pdf (CFW Internal)
SAMs Report- Sports Field Holdings.pdf (CFW Internal)
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