HomeMy WebLinkAboutContract 60067MOTOR VEHICLE LICENSE AGREEMENT
Citv of Fort Worth
(AGENCY) CITY SECRETARY
cc (o O0lo1
THIS AGREEMENT is entered on this 1'day of June 20 y a%nsi een Me County of Tarrant, a
duly and lawfully organized County of the State of Texas ("County"), the Tarrant County Tax Assessor -
Collector and
Citv of Fort Worth
("Agency").
RECITALS:
WHEREAS, Agency is a political subdivision that is Exempt under Texas Administrative Code Title 34
Part 1 Chapter 3 Subchapter O Rule §3.322, and other applicable law; and
WHEREAS, public convenience will be furthered by authorizing Agency to process motor vehicle
registration renewals on its fleet of Agency -owned, exempt vehicles at the location listed on the attached
Exhibit "A";
AGREEMENT:
NOW THEREFORE, for value received and in consideration of the covenants, conditions, and
premises herein contained, the parties agree as follows;
1. County agrees to provide Agency with access to WebSub for motor vehicle registration renewals
and supplies for motor vehicle registration renewals. County shall supply Agency with sticker paper, as
needed for issuance. Under no circumstance will Agency keep said supplies at any location other than the
location to which said supplies are assigned, as listed in Exhibit "A".
2. Agency shall designate one management employee to be designated as the liaison ("Designated
Liaison") between Agency and the Tax Assessor -Collector. It will be the responsibility of the Designated
Liaison to personally approve all individuals who will receive supplies and/or issue registrations under
Agency's deputation. It is the further responsibility of the Designated Liaison to notify the Tax Assessor -
Collector of each such individual's identity before permitting their contact with registrations under the
Agency's deputation. The Designated Liaison will sign an oath of deputation on behalf of Agency to be
given by the Tax Assessor -Collector. Prior to deputation, the Tax Assessor -Collector shall provide any
training deemed necessary for the Designated Liaison and the individuals approved and known by the Tax
Assessor -Collector.
Agency agrees to notify County of any change in the Designated Liaison within 30 days of such
change. Notice will be provided pursuant to Paragraph 11 of this agreement; should Agency fail to provide
this notice, the County may revoke this agreement.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page I of 5
3. County agrees to not furnish any supplies for the account of the Agency other than to the
Designated Liaison or individuals that are on the approved list submitted to the Tax Assessor -Collector
by the Designated Liaison as described in Paragraph 2. The Designated Liaison or other approved
individual will inventory supplies prior to accepting delivery. Agency assumes full liability for the
safekeeping of all supplies furnished by the Tax Assessor -Collector pursuant to this agreement. The Tax
Assessor -Collector will notify Agency in writing of any missing and unaccounted for supplies or cash
shortages and Agency shall pay for any missing or unaccounted for supplies unless Agency rectifies any
discrepancies within up to 7 days of the Tax Assessor-Collector's notice.
4. Agency agrees that inspection fees for each registration renewal processed by Agency are due and
owing to the Tarrant County Tax Assessor -Collector. Fees for each registration renewal processed by
Agency will be according to the "State Portion" of the State Inspection Fee List.
5. Agency shall submit Texas Department of Motor Vehicle WebSub generated reports and
processed registration renewal notices to the Tax Assessor -Collector each week by Monday at close of
business, along with its own payment by ACH, check or money order in the correct amount due for such
transactions. Failure by Agency to pay Tax Assessor -Collector within 7 days the sums owed for
registrations shall be grounds for the suspension of this Agreement and the Tax Assessor -Collector shall
not issue additional supplies until all sums owed are paid. Agency agrees that it will hold all fees and other
receipts collected pursuant to the terms of this Agreement as a fiduciary of the Tarrant County Tax
Assessor -Collector, and that such fees and other receipts are due and owing to the Tarrant County Tax
Assessor -Collector.
6. Agency will print and issue the corresponding vehicle registration sticker. Agency agrees to use
the inventory in numerical sequence and to return all void and faulty inventory and reports to the Tax
Assessor -Collector in a timely fashion.
7. Agency is subject to audit of inventory by the Tax Assessor -Collector at any time during normal
business hours of the Agency and at a mutually agreed upon location. Should Agency's Department of
Audit desire to evaluate compliance with the terms of this Agreement, County will allow Agency to
examine all necessary records in accordance with the laws of the State of Texas and subject to the terms
of all other relevant agreements to which County is a party.
8. This Agreement includes all deputations exchanged between the parties. Breach of any material
obligation to be performed by either party shall constitute a breach of the entire Agreement and shall give
either party the right to immediately terminate this Agreement.
9. Agency agrees to notify County of any change in the location of its places of business listed on the
attached Exhibit "A" within 14 days of such change. Notice will be provided pursuant to Paragraph 11 of
this Agreement. Any such change in location automatically terminates this Agreement with respect to
that location and necessitates a new Agreement, as well as an audit of supplies and materials on hand.
10. Either party hereto may voluntarily terminate this Agreement at any time upon 30 days prior
written notice to the other party sent as provided in Paragraph 11. Within 7 days after the date of
termination, Agency shall return to County all outstanding inventory, supplies, together with payment of
motor vehicle fees due and a final report as provided for in Paragraph 5.
Page 2 of 5
11. Notice given pursuant to this Agreement shall be in writing and shall be given by United States
certified or registered mail, postage prepaid, addressed to the appropriate party as set forth below:
COUNTY: Wendy Burgess, Tarrant County Tax Assessor -Collector
Administration Building
100 E Weatherford St
Fort Worth, TX 76196
AGENCY: City of Fort Worth
Attn: Brad Hunter — Fleet Division
5021 James Ave
Fort Worth, TX 76115
The person and address to which notices are to be given may be changed at any time upon written notice
to the other party.
12. The term of this Agreement shall continue in full force and effect until August 31, 2024, unless
superseded or amended by a written instrument executed by each party. This agreement may be terminated
at any time by either party upon 30 days prior written notice, as set forth in Paragraph 11.
13. This Agreement shall be construed under and in accordance with the laws of the State of Texas.
Exclusive venue for any action taken relative to this agreement shall be Tarrant County, Texas.
14. Neither party shall assign its rights, nor delegate its duties, under this Agreement without prior
written consent of the other party. Such unauthorized assignment and/or delegation shall, at the option of
the non -assigning and/or non -delegating party be a material breach for which the non -assigning and/or
non -delegating party may void this Agreement.
15. The provisions of this Agreement are not intended to create, nor shall they be in any way construed
to create, a joint venture, a partnership, employment relationship or any other similar relationship between
the parties. Agency acknowledges that it is an independent contractor and that it will be acting as an
independent contractor in performing its obligations under this Agreement.
16. This Agreement shall supersede all other agreements for services specified hereunder, whether
oral or written, for any and the location listed on Exhibit "A".
17. This Agreement shall not be amended or modified, except in writing signed by authorized
representatives of the Agency, County, and the Tax Assessor -Collector.
18. Agency verifies that it does not boycott Israel and will not boycott Israel during the term of this
contract.
19. Compliance with Laws. In providing the services required by this Agreement, Agency must
observe and comply with all applicable federal, state, and local statutes, ordinances, rules, and
regulations, including, without limitation, workers' compensation laws, minimum and maximum salary
and wage statutes and regulations, and non-discrimination laws and regulations. Agency shall be
responsible for ensuring its compliance with any laws and regulations applicable to its business,
including maintaining any necessary licenses and permits.
Page 3 of 5
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year first written
above.
COUNTY OF TARRANT
STATE OF TEXAS:
By: < - �O'j
Tim O'Hare
County Judge
TAX ASSESSOR -COLLECTOR:
quo
Wendy Burgess
Tarrant County
APPROVED AS TO
By: —
Criminal Pistrict Attorney's Office*
Name: therine E Owens
Title: Assistant Criminal District Attornev
Agency: City of Fort Worth
By:
Signature D
lVl Gl�
Printed Name
Title
Attest: alu
,pooan���aa
Jannett Goodall �� °°o °°o
City Se etary Q 16$ 0
.. $
���*o o * `
APPROVED AS TO FOINA1�ACALT
By:
City of Fort Worth
Name: Richard A McCracken
Title: Senior Assistant Citv Attornev
Flo 04+ 0-(I"V ,e
*By law, the Criminal District Attorney's Office may only approve contracts for its clients. We
reviewed this document from our client's legal perspective. Other parties may not rely on this approval.
Instead, those parties should seek contract review from independent counsel.
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for monitoring and administration of
this contract, including ensuring all performance
and reporting requirements.
By: -
Name: �"2,0,0 Ao r-r e 2
Title: A� S i • a oP22-v/ �A�A{�erne� P►2 eTc�.2
OFFICIAL RECORD page 4 of 5
CITY SECRETARY
FT. WORTH, TX
EXHIBIT "A"
City of Fort Worth
Attn: Brad Hunter — Fleet Division
5021 James Ave
Fort Worth, TX 76115
Page 5 of 5
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1028417
City of Fort Worth
Fort Worth, TX United States Date Filed:
�L Name of governmental entity or state agency that is a party to the contract for which the form is 05/31/2023
being filed.
Tarrant County Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
357
License Plate registration stickers
4
Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is Brad A Hunter
My address is 5021 James Ave
(street)
F
I declare under penalty of perjury that the foregoing is true and correct.
, and my date of birth is 1 /19/1971
Fort Worth Tx 76115 USA
(city) (state) (zip code) (country)
Executed in Tarrant County, State of Texas on the 31 day of May 2023
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.a18ea2ca
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1028417
City of Fort Worth
Fort Worth, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/31/2023
being filed.
Tarrant County Date Acknowledged:
06/26/2023
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
357
License Plate registration stickers
4
Name of Interested Party
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is
My address is
(street)
City, State, Country (place of business)
1 declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of
and my date of birth is
Nature of interest
(check applicable)
Controlling Intermediary
(city) (state) (zip code) (country)
on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.a18ea2ca