HomeMy WebLinkAboutContract 50054-CO5DocuSign Envelope ID: CBA43D90-AC6D-4DCD-AE89-39825BA7564C
LA SOLUTIONS
Change Order Number: 1
CSC No. 50054-005
CHANGE ORDER
#5
Date: 8/24/2023
Project Name and Number: USTX23D030
Customer Name: CITY OF FORT WORTH
Customer Project Mgr: Lawrence Crockett
The purpose of this Change Order is to: (highlight the key reasons for this Change Order)
Customer has decided to change sites from 14400 FM 718 Newark, TX 76071 to 13501 Bates Aston Rd,
Fort Worth, TX, and requested that Motorola perform an additional site feasibility study.
This Change Order is Change Order #5 to the City of Fort Worth Contract #50054, but is Change Order
#1 to Project USTX23D030.
Contract Project
Identifier (Name
ouipmr Number):
PO# FW004-0000006586
Contract# 50054
Contract Date: PO Date12/28/2022
In accordance with the terms and conditions of the contract identified above between
City of Fort Worth and Motorola Solutions, Inc., the following changes are approved:
Contract Price Adjustments
Original Contract Price:
Previous Change Order amounts for Change Order numbers
[####] through [####]:
This Change Order:
Contract Credit (If Applicable):
New Contract Price:
$14,421.00
$ 3,500.00
$N/A
$ 1 7,921.00
'"Contract Price" does not include taxes.
Completion Date Adjustments
Original Completion Date:
February 2024
Page 1 of 3
Change_Order Form_04.2023
OFFICIAL RECORD
CITY SECRET RY
FT. ORM, TX
DocuSign Envelope ID: CBA43D90-AC60-4DCD-AE89-39825BA7564C
MOTOR OLASOLUTIONS
Current Completion Date prior to this Change Order:
New Completion Date:
CHANGE ORDER
#5
February 2024
additions, deletions or modifications
Sco e of Work Changes: additions, deletions or modifications
At Customer's direction, the feasibility study site address changed from 14400 FM 718 Newark, TX 76071
to 13501 Bates Aston Rd, Fort Worth, TX. Motorola to perform additional site engineering services as
detailed in S. 1.2.1 ofthe Service Description dated October 20, 2022 at the updated site address.
SUA/Support Service Changes: (additions, deletions or modifications)
NIA
Schedule Changes:
The Contract Price is increased by $3,500.00.
Payment Schedule for this Change Order:
(describe new vavment terms avylicable to this chanze order)
Payment of$3,500.00 is due upon execution of this Change Order.
Purchase Order Requirements for this Change Order (select only one).
X A Purchase Order is required - included with this change order and is attached.
Page 2 of 3 Change_ Order_ Form_04.2023
DocuSign Envelope ID: CBA43D90-AC60-4DCD-AE89-39825BA7564C
MOTOR OLASOLUTIONS
CHANGE ORDER
D No Purchase Order is required - Customer affirms that this change order document is the only notice to
proceed required, that funding has been encumbered for this change order in its entirety, and that no further
purchase orders will be issued against this change order,
D No Purchase Order required - this is a $0 Change Order, or a decrease in scope.
Unless amended above, all other terms and conditions of the Contract shall remain in full force. Ifthere are
any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the
provisions ofthis Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Motorola Solutiyns, Inc.
jbL JA,Sbl,\
BY:
Printed Name: Kayla Johnson
Title: T6 Resource Service Manager
Date: August 31, 2023
Reviewed by:
Motorola Solutions Project Manager
Customer
V71n*nn\Nrshingtci (Sep IQ .0I)1 0)CI:r)
Printed Name: Valerie Washington
Page 3 of 3
Title: Assistant City Manager
Date: Sep 10, 2023
Date:
Change_ Order_ Form_04.2023
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED: ]
City:
By: 0,11
Name: Valerie Washington
Title: Assistant City Manager
Date: Sep 10, 2023
Vendor:
By:
Name: Amanda Regalado
Title: Project Manager
Date:
September 7, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0496
Approved: 06/28/2022
1295: 2022-867694
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: I a rd cmm Its frlf,•I If QFi 31 ("I:i1
Name Lawrence Crockett
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRET RY
FT. ORM, TX
M&C Review
Page 1 of 2
1°Ilv
U CI II
IIE IN IIC; A
Create New From This M&C
DATE: 6/28/2022 REFERENCE **M&C 22-
NO.: 0496
LOG NAME:
Offlidall nits, c Llhe City
of 1:::ort Worth, Texas
FORT TAIORTII
13P AMEND COOP
MOTOROLA SOLUTIONS
RADIO ACQUISITION TD IT
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize the Execution of an Amendment to Purchase Agreement with Motorola
Solutions, Inc., for the Acquisition of Public Safety Radios and Associated Equipment and
Increase the Contract Amount in Year Two by $2,797,260.00 for a New Year Two Total of
$4,406,340.00, for a Three -Year Contract Total Not to Exceed $7,639,128.00
RECOMMENDATION:
It Is recommended that the City Council authorize the execution of an amendment to purchase
agreement with Motorola Solutions, Inc., for the acquisition of public safety radios and associated
equipment and increase the contract amount in Year Two by $2,797,260.00 for a new Year Two total
of $4,406,340.00, for a three-year contract total not to exceed $7,639,128.00.
DISCUSSION:
The City of Fort Worth maintains a radio communications system, the North Texas Interoperable
Radio Network (NTIRN), utilized by most city departments and almost 180 external government
entities.
On December 14, 2021, City Council approved the continuation of purchasing radios, repair services,
parts and accessories on an as -needed basis from Motorola using H-GAC Contract RA05-21, in an
amount of $1,462,800.00 in Year One, $1,602,080.00 in Year Two and $1,769,988.00 in Year Three
for a three-year total authorization of $4,841,868.00 (M&C 21-0937). Year One expires on July 31,
2022.
Staff recommends increasing the contract amount for Year Two by $2,797,260.00 in order to replace
radios and equipment acquired in 2011. These radios are either no longer supported by the
manufacturer or will lose support within the next two years. In addition, parts are unavailable for radios
that are no longer supported. Current generation radios have newer capabilities that can improve
functional and safety levels for First Responders, and will have a useful life of another 12-14 years.
These radios will be deployed with Police and Fire personnel. By authorizing this increase, the
contract amount for Year Two will be up to $4,406,340.00.
Year Three spend authority will remain $1,769,988.00.
Funding is budgeted in the ITS Other General Government Department's ITS Capital Fund for the
purpose of funding the FY20 Radio Coverage Improvement, FY22 Radio Refresh & FY22 PD Radio
Refresh projects, as appropriated.
State law provide that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. H-GAC RA05-21 has been competitively bid to increase and simplify the
purchasing power of government entities.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council packet/mc review.asp?ID=30048&councildate=6/28/2022 6/29/2022
FISCALUNFORMATON/CERTIFUCATON:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current capital budgct, as previously appropriatmd, in the ITS Capital Fund for the
FY20 Radio Coverage |nnpnovannnt. FY22 Radio Refresh & FY22 PO Radio Refresh projects to
support the execution nfthe amendment. Prior toanexpenditure being incurred, the |TSolutions
Department has the responsibility to validate the availability of funds.
FROM
Fund
Department
ID
Department
ID
Account
Account
Project
ID
Project
ID
Submitted for CitVMamaQmr's Office bV:
Originotinq Department Head:
Additional Information Contact:
Program
Activity
Activity
Budget
Year
Referenme#
Budged Refarence#
Reginald Zeno(8517)
Valerie Washington (6192)
Reginald Zenn(8S17)
Kevin Gunn (2018
Cynthia Garcia (8525)
Taylor Dean (7648)
Amount
ATTACHMENTS
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT funds availabilitv.docx (CRm|ntemo0
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT Updated FID.xIsx (CRm|ntema|)
F|D K8oboro|o.dox (CFVVInternal)
Form 1296-Motorola Solutions, |no..pdf (CFVVInternal)