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Home My WebLink AboutContract 59010-A1CSC No. 59010-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 59010 WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 59010, (the CONTRACT) which was authorized by M&C 22-1042 on the 13th day of December, 2022 in the amount of $ 171,822.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Intersection Improvements at North Beach Street and Western Center Blvd (HSIP) , CPN 104038; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $36,096.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $207,918.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) Prof Services Agreement Amendment Template CPN104038 Revision Date: November 23, 2021 Page 1 of 4 APPROVED: City of Fort Worth William Johnson (S 12, 2023 11:45 CDT) William Johnson Assistant City Manager DATE: Sep 12, 2023 APPROVAL RECOMMENDED: A.I a .+ Lauren Prieur (Sep 8, 2023 10:39 CDT) Lauren Prieur Director, Transportation ENGINEER Halff Associates, Inc. bavi�(A. Ewkett David A. Burkett (Aug 25, 2023 17:12 CDT) David A. Burkett Director of Transportation DATE: Aug 25, 2023 & Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Iskal Shrestha (Aug 28, 2023 14:14 CDT) Iskal Shrestha, P.E. PMP, CCM Senior Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) Prof Services Agreement Amendment Template CPN104038 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: I DBlack (Sep 11, 202312:01 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: a°moo o9�°c Pvo o=A �� /' C Qdan nEoa5�4d Jannette Goodall City Secretary M&C: N/A Date: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) Prof Services Agreement Amendment Template CPN104038 Revision Date: November 23, 2021 Page 3 of 4 Department 020 FUNDING BREAKDOWN SHEET City Secretary No. 59010 Amendment No. 1 Fund -Account -Center 34027-5330500-104038-003930 Total: Amount $36,096.00 $36,096.00 City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) Prof Services Agreement Amendment Template CPN104038 Revision Date: November 23, 2021 Page 4 of 4 ATTACHMENT "A" Scope for Enqineerinq Design Related Services for Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of the N. Beach St. and Western Center Blvd. Highway Safety Improvements (HSIP) Project is project is to improve efficiency and increase visibility, safety and traffic flow. WORK TO BE PERFORMED Task 1. Design Management Task2. GORaoptl `eI E)8-84� Task 3. Preliminary De&k n Task � . Fi n d «esign Tasks Genstr in4ion oh o Se�� Tack 6ROW/Easement SePliGes Task 7 Survey onst Subsurfase Utility Engineering SerV!Ges- Task R . Pew+tt+r�g Task 9. Public Meeting TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the compilation of submittals to include plans, specifications, and estimates provided by the City of Fort Worth (CITY), through its consultants, for one additional intersection project (ADDITIONAL PROJECT) to be included with ENGINEER's project in order to create a single PS&E package for TxDOT letting. 1.1. Coordination with ADDITIONAL PROJECT: • Regular coordination meetings • Coordinate project schedule and deadlines for submittals. • Coordinate with the other consultant to establish the standard details and bid items proposed in both projects. • Review submittals for completeness and compliance with established standard details and bid items, not to include QAQC of engineering and design. 1.2. Preparation of Submittal Packages: • Incorporate plans sheets, bid items, and standard details into the submittal packages for each milestone and in the final PS&E package submitted for letting. This includes: • Producing combined summary sheets split by CSJ City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd. Attachment (HSIP) CPN104038 PMO Release Date: 07.23.2012 Page 1 of 3 • Prepare summary of all project quantities (including ADDITONAL PROJECT). • Prepare and maintain a sheet index to include ADDITIONAL PROJECT. • Posting both projects to TxDOT Connect • Prepare PS&E portfolio package. • Update TxDOT Connect • Incorporating ADDITIONAL PROJECT information into required TxDOT forms for each submittal package • Incorporate ADDITONAL PROJECT into Contract Time Determination for TxDOT. ASSUMPTIONS • Eight (8) meetings with the other consultant • ENGINEER will only be responsible for QAQC of ENGINEER's project. The other consultant will perform QAQC of their work. • ENGINEER will be responsible for compiling and incorporating sheets and information provided from the other consultant. • ENGINEER will not be responsible for attending separate design review meetings for ADDITIONAL PROJECT. • ENGINEER is not responsible for coordination or deliverables for environmental clearance of ADDITIONAL PROJECT. • ENGINEER will not be held responsible for adverse impacts to the project schedule or deliverables caused by the ADDITIONAL PROJECT. DELIVERABLES A. Compilation of design plans from ADDITIONAL PROJECT to create a single PS&E package for TxDOT letting. TASK 2. CONCEPTUAL DESIGN (30 PERCENT). TASK 3. PRELIMINARY DESIGN (60 PERCENT). TASK 4. FINAL DESIGN (90 PERCENT) AND FINIAL CONSTRUCTION' DOCUMENTS (1 nn PERCENT). TASK 5. CONSTRUCTION PHASE SERVICES. TASK 6 WEASSEMENT SERVICES -r��v�r� �r.r�r.-rv� .-rvc� City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd. Attachment (HSIP) CPN104038 PMO Release Date: 07.23.2012 Page 2 of 3 TASK 7. SURVEY AND S BS i S-ACE LITILITY ENGINEERING SERVICES. TASK Q. PERMITTING. Task 9. PUBLIC MEETING. After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend up to (2) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time and date. The Engineer needs to coordinate with the City's project manager to format the mailing list of all affected property owners accordingly. ASSUMPTIONS • UP to two (2) Public Meeting is assumed. DELIVERABLES A. Public Meeting exhibits City of Fort Worth, Texas Intersection Improvements at N. Beach Street and Western Center Blvd. Attachment (HSIP) CPN104038 PMO Release Date: 07.23.2012 Page 3 of 3 ATTACHMENT B COMPENSATION Design Services for Intersection Improvements at N. Beach Street and Western Center Blvd Highway Safety Improvements Project (HSIP) City Project No.104038 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2023 Rate 2024 Rate ($/hour) ($/hour) QA Manager 265.00 278.25 Project Manager 250.00 262.50 Project Engineer 205.00 215.25 EIT 130.00 136.50 CADD 143.00 150.15 Environmental Project/QC Manager 200.00 210.00 Senior Environmental Scientist 141.00 148.05 Mid -Level Environmental Scientist 123.00 129.15 Junior Environmental Scientist 95.00 99.75 RPLS 165.00 173.25 Survey Tech 125.00 131.25 Survey Crew 2-Person 175.00 183.75 Administrative 105.00 110.25 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 1 of 4 Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) CPN104038 AN ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 2 of 4 Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) CPN104038 AM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Halff Associates, Inc Project Management and Design Proposed MWBE Sub -Consultants Non-MWBE Consultants Project Number & Name CPN104038 — Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) City MWBE Goal = 8 % City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 3 of 4 TOTAL Fee Amount % $36,096.00 1 100 $ 36,096.00 100% Total Fee MWBE Fee MWBE % $ 36,096.00 $ 0.00 0% Consultant Committed Goal = 8 % Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) CPN104038 AN EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 4 of 4 Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) CPN104038 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Intersection Improvements at N. Beach Street and Western Center Blvd Highway Safety Improvements Project (HSIP) City Project No. 104038 Labor (hours Exoense (iA Task Description Task No. Manager Project Manager Project En gineer EIT CADD Env. Project/ DC Manager Sr Env. Scientist Mid Env. Scientist Jr. Env Scientist RPLS Survey Teph Survey Crew 2- Person Administat rve Total Labor Cost SubeonsuNant MWBE Non-MWBE Travel Data Collection Reprotluction/ Postage Total Expense Cost Task Sub Total Rate $285 $250 $205 $130 $143 $200 $141 $123 $95 $185 $125 $175 $105 26 52 24 56 0 0 0 0 0 0 0 0 328288 0 $0 $0 $0 $0 $0 $28,288 1.0 Project Management- Additional Project 0 1.1 Coordination with ADDITIONAL PROJECT 1.� Coordination Meeting 4 4 $1820 $0 $1820 Coordination on standards, bid items, schedule 8 8 1 Review submittals for corry�lateness 2 4 4 $3,640 $3,640 $1 840 $0 $1 840 1.2 i reparation of Submittal Packages 1. Inwmorate ADDT'L PROJECT sheets Q 8 32 $0 $6,436 $0 $6,436 Prepare TxDOT Summary Sheets split by 1 ; CSJ and combined 4 8 8 16 $5 968 $0 $5 968 Prepare and maintain sheet index to include 1 : ADDT'L PROJECT 4 8 $1,964 $0 $1,964 Incorporate ADDT'L PROJECT info into 1: TxDOT forms 6 12 4 $4480 $0 $4480 Incorporate ADDT'L PROJECT into TxDOT 1 : Contract Time Determination 2 8 $2,140 $0 $2,140 9.0 Public Meeting� 0 8 12 12 18 0 0 0 0 0 0 0 0 $7 808 $0 SO $0 $0 $0 $0 $7 808 9.1 Pren(�@ a Exhibils 2/ 8 8 16 $5468 $0 $5468 9.2 Al�Qll� Public Meeting q 4 4 $2,340 $0 $2,340 Totalsl 01 321 641 361 721 01 01 01 01 01 01 01 0 $36,096 $0 $0 $01 SO $0 $0 $36,096 I Pro Pet Summary Tout Hours 204 Total Labor $36.096 �t �/ FF To"�r' Ex s�e $0 Non-F�l�RIF St_ ��nt $0 1 10% Sub Markup $0 MBE/SBE Partic�P� in 0.0% I Total Projeff Co:1 $36,096 City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date. 8.09.2012 Intersection Improvements at N. Beach Street and Western Center Blvd (HSIP) CPN104038 l of FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: AMENDMENT #1, N. BEACH & WESTERN CENTER BLVD- HSIP M&C: N/A CPN: 104038 CSO: 59010 DOC#: 1 Date: To: Name Department Initials Date Out 1. Alex Ripley TPW - initial & Aug 28, 2023 2. David Burkett Consultant - Signature B D$ Aug 25, 2023 3. Iskal Shrestha TPW - Signature Aug 28, 2023 5 4. Chad Allen TPW -initial Sep 6, 2023 5. Lissette Acevedo TPW -initial Sep 6, 2023 6. TPW AD, Patricia Wadsack TPW - initial RBLW Sep 8, 2023 7. Lauren Prieur TPW - signatures Sep 8, 2023 8. Doug Black Legal - signature dWdwb Sep 11, 2023 9. William Johnson CMO -signature w Sep 12, 2023 10. Jannette Goodall CSO - signature RpR Sep 12, 2023 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts(a,FortWorthTexas.2ov at ext. 7233 or 8363, for pick up when completed. Thank you! Updated 06.21.2023 mdhm