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HomeMy WebLinkAboutContract 59704-A1AMENDMENT NO. 1 TO AGREEMENT STANDARD AGREEMENT FOR TECHNICAL SERVICES GENERATORS FOR WILL ROGERS MEMORIAL CENTER COLISEUM AND ADMINISTRATIVE OFFICES STATE OF TEXAS CITY SECRETARY CONTRACT NO. 59704-A1 COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Huitt-Zollars, Inc. (Consultant) made and entered into City Secretary Contract No. 59704 (The Contract) which was authorized Administratively, the 3rd day of July, 2023, for Generator Design at Will Rogers Memorial Center; and WHEREAS, further amendment is necessary to reimburse the Consultant as part of the design services agreement for additional design services for Generator Design at Will Rogers Memorial Center. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I — Scope of Services, Paragraph (3) shall be added to read as follows: (3) Provide additional design services for the design and detailing of Generator Design at Will Rogers Memorial Center. The cost of this additional service is $7,950.00 plus $0.00 in reimbursable expenses. The scope of services is described more fully in Huitt- Zollars, Inc. Letter dated August 22, 2023, subject: "Additional Services for SUE". 2. Article II — Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However, the total fee paid by the City shall not exceed a total of $86,915.68 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." OFFICIAL RECORD City of Fort Worth, Texas CITY SECRETARY Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 FT. WORTH, TX Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and 8 administration of this contract, including By: Dana Burghdoff(Se��`CDT) ensuring all performance and reporting Name: Dana Burghdoff, AICP requirements. Title: Assistant City Manager Date: Sep 15, 2023 By: Approval Recommended: Name: Nikita N. Watts Title: Sr. Capital Projects Officer , �) Approved as to Form and Legality: By. '� 4"- Name: Ricardo Salazar II Title: Interim Director, PMD Attest: �444�aa�n ,�aoF FORr�ao p°o By: Name: John B. Strong 1 o ~o ��'=d Title: Assistant City Attorney pVo o d daII� nEXA54pp Contract Authorization: By: M&C: n/a Name: Jannette Goodall Title: City Secretary VENDOR: Huitt-Zollars, Inc ,7ohii ,7 k4"bei- By: John JKluber(Au8, 28, 202314:44 CDT) Name: John Kluber Title: Vice President Date: Aug 28, 2023 OFFICIAL RECORD CITY SECRETARY City of Fort Worth, Texas FT. WORTH, TX Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 Page 2 of 2 HUITT HZ ZOLLARS August 22, 2023 Mr. Ronnie Clements Registered Architect Property Management Department City of Fort Worth 401 W 131h St. Fort Worth, TX 76102 Re: Additional Services for SUE Dear Mr. Clements: Attachment "A" Huitt-Zollars, Inc. (HZ) is submitting this proposal for subsurface utility engineering services to the City of Fort Worth (City) for the Will Rogers Auditorium (WRA) building located at 3401 W Lancaster Ave, Fort Worth, TX. The work for locating underground utilities is required for the installation of the generator. The work will be performed by Cobb Fendley & Associates (CFA) of Fort Worth. Please refer to CFA's proposal. HZ will coordinate their work and include within the construction documents for the installation of the generator. The subsurface investigation work will be billed as an additional service under our agreement, CSC N. 59704 for a lump sum of $7,950.00. HUITT-ZOLLARS, INC. FORT WORTH OFFICE P: 817-335-3000 hu itt-zollars.com 500 W. 7th St., Suite 300, Fort Worth, TX 76102 CobbFendley August 22, 2023 John Kluber, Vice President Huitt-Zollars, Inc. 500 W 7th St., Suite 300 Fort Worth, Texas 76102 Re: Subsurface Utility Engineering for Will Rogers Generator Replacement Fort Worth, TX Dear Mr. Kluber: Per your request, CobbFendley is pleased to submit this proposal for Subsurface Utility Engineering (SUE) services on the above -referenced project in Fort Worth, Texas. This proposal is based on information provided via email on August 15', 2023. Introduction CobbFendley (CF) will perform the SUE work required for this project in general accordance with the recommended practices and procedures described in ASCE Publication Cl/ASCE 38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data). As described in the mentioned ASCE publication, four levels have been established to describe the quality of utility location and attribute information used on plans. The four quality levels are as follows: • Quality Level D (QL "D") — Information derived from existing records. • Quality Level C (QL"C") — QL "D" information supplemented with information obtained by surveying visible above -ground utility features (i.e. valves, hydrants, meters, manhole covers, etc.). • Quality Level B (QL `B") — Two-dimensional (x, y) information obtained through the application and interpretation of non-destructive surface geophysical methods. Also known as "designating" this quality level provides the horizontal position of subsurface utilities within approximately one foot. • Quality Level A (QL "A") — Also known as "locating", this quality level provides precise three- dimensional (x, y, z) information at critical locations by exposing specific utilities. Non-destructive vacuum excavation equipment is used to expose the utilities at specific points which are then tied down by survey. It is the responsibility of the SUE provider to perform due -diligence with regards to records research (QL "D") and acquisition of available utility records. The due -diligence provided for this project will consist of contacting applicable "one call" agencies, visually inspecting the work area for evidence of utilities, and reviewing the available utility record information. Utilities not identified through these efforts will be referred to as "unknown" utilities. CF personnel will scan the defined work area using electronic prospecting equipment to search for "unknown" utilities. CF is not responsible for designating and locating "unknown" utilities that were not detected while scanning the work area. Scope of SUE Services Based on information provided by Huitt-Zollars, Inc. (HZ), CF has developed a preliminary scope for the SUE work required for this project. The scope of work may be modified, with HZ's concurrence, during the performance of the SUE fieldwork, if warranted by actual field findings. 2801 Network Boulevard, Suite 800 1 Frisco, Texas 75034 1 972.335.3214 1 fax 972.335.3202 1 www.cobbfendley.com TBPE Firm Registration No. F-274 1 TBPLS Registration No. 10046702 00 CobbFendley For this project, CF will provide QL's "B" and "A" SUE, as previously defined. The QL "B" will be within the work area shown on the attached exhibit. The QL "A" SUE work is based on the following assumption: • Up to two (2) test holes up to 10-ft deep (specific locations to be determined by HZ) • Up to one (1) test hole is assumed to be in pavement, and could require the use of core machine as well as pavement repair Survey for collection of SUE field data will be performed by CF. The processed survey data will be used for preparation of the CAD deliverable. It has been our experience in this part of North Texas that test hole excavation frequently encounters rock strata. CF will do everything feasible to non-destructively expose utilities requested for test holes. However, we cannot ensure that vacuum excavation will be successful on all test holes if significant rock layers are encountered. If this becomes an issue, we will communicate the locations with you immediately to discuss options. Also, for PVC lines located under pavement it may be necessary to excavate additional test holes to locate the line. Inclusions • Coordination with utility owner's inspectors, as may be required by law or utility owner policy. • City permit for the project for CF scope of work (if required). Clarifications and Exclusions • HZ to provide survey control within 500' of the project limits. • ROE, if required, will be coordinated by city/client. • Irrigation control wires and piping are assumed to not be included in the scope. Designating Procedures Prior to beginning field designating activities, CF's field manager will review the project scope of work and available utility records. Once these initial reviews are complete, the field manager and technicians will begin designating the approximate horizontal position of known subsurface utilities within the specified project limits. A suite of geophysical equipment (electromagnetic induction, magnetic) will be used to designate metallic/conductive utilities (e.g. steel pipe, electrical cable, telephone cable). Non-metallic/non- conductive utilities will be designated using other proven methods, such as rodding, and probing. Where access is available, a sonde will be inserted into the utility line (e.g. PVC gravity sewer pipe) to provide a medium for signal transmission, which can then be designated using geophysical equipment. In instances where access is not available, (e.g. pressurized PVC water line), CF personnel will attempt to designate the utility by probing. Accurate collection and recording of designated utilities is a critical component of the SUE process. CF utilizes a proven method of collecting and recording survey information once the utilities have been designated in the field. CF's field manager will produce detailed sketches depicting each utility as well as relevant surface features such as roadways, buildings, manholes, fire hydrants, utility pedestals, valves, meters, etc. Each utility will be labeled with a unique ID code. For example, if two buried electric cables exist on the project, one will be labeled E1 and the other E2. Paint and pin flags will be used to designate the utilities in the field. A labeled pin flag or paint mark will be used to mark each location where a survey 2801 Network Boulevard, Suite 800 1 Frisco, Texas 75034 1 972.335.3214 1 fax 972.335.3202 1 www.cobbfendley.com TBPE Firm Registration No. F-274 1 TBPLS Registration No. 10046702 00 CobbFendley shot is required. Shot points will typically be placed at 100-foot intervals on utilities running parallel to the alignment and at 50-foot intervals on utility crossings. The locations will be numbered sequentially for each individual utility line. For example, if there are 50 shots required on buried electric line El, the points will be numbered E 1-1 through E 1-50. Preliminary field sketches depicting the designated utilities will be prepared for use during subsequent surveying activities. These sketches will also be used to check the survey information for completeness and accuracy. Locating Procedures CF will utilize its utility designating marks and specific information provided by HZ to lay out the test hole locations. CF will attempt to place the test holes outside of paved areas wherever possible. However, some test holes may need to be placed in paved areas that may require traffic control measures to be implemented. CF will establish routine/ordinary traffic control (cones and free-standing signage, etc.) whenever required as part of our standard pricing. If non -routine traffic control measures are required (barricades, flag person, changeable message board, etc.), these services will be considered extra and invoiced at cost. You will be notified if such circumstances arise, and FNI approval will be necessary before commencement. CF will utilize non-destructive vacuum excavation equipment to excavate the test hole at the required locations. Once the utilities are located, CF will record the type, size, material, depth to top and general running direction. The test hole will be assigned a unique ID number and will be marked with rebar/cap, nail/disk, or chiseled X, as appropriate. Test -hole excavations will be backfilled with appropriate material and the original surface will be restored. The backfill will be compacted in lifts by mechanical means to minimize settlement. Deliverables As a QL `B" SUE deliverable, CF will utilize its standard utility line styles and symbology to produce a SUE CAD file depicting the type and horizontal location of the designated utilities. HZ or its agent will provide CF with base map/topographic files in electronic format for use in preparing the SUE file. The size and material type will be provided only if the information is indicated on available record drawings. The QL "A" SUE deliverable will be a Test Hole Summary Sheet showing the utility size, depth, material, direction and type of surface marker used to identify the test hole location. Schedule of Work CF can commence work within two (2) weeks of receiving the notice -to -proceed (NTP). QL "B" SUE field work can be completed within one-half (0.5) of a workday. Once the location of the QL "A" test holes have been determined, the QL "A" field work must be preceded by a One Call ticket and a mandatory 48-hour clearance period. For test holes within the pavement, a city permit may be required. Once the permit and clearance period have been obtained, the up to three (3) QL "A" test holes are estimated to be completed within one (1) workday. Survey of the QL `B" and "A" SUE should be completed within one (1) workday. The deliverables, as previously described, can be submitted within two (2) weeks after survey has been completed. 2801 Network Boulevard, Suite 800 1 Frisco, Texas 75034 1 972.335.3214 1 fax 972.335.3202 1 www.cobbfendley.com TBPE Firm Registration No. F-274 1 TBPLS Registration No. 10046702 Estimated Fees Project Admin/Records QL "B" SUE QL "A" SUE Coring of Pavement and Repair Survey QL `B" and "A" SUE CobbFendley $550 L.S. (L.S.) $ 550.00 $2,600/Day (0.5 Days) $ 1,300.00 $3,750/Day (1 Day) $ 3,750.00 $250/Each (1 Each) $ 250.00 $2,100/Day (1 Day) $ 2.100.00 $ 7,950.00 CF will invoice for QL "B" and "A" SUE based on the actual number of days worked in the field. CF will invoice for the coring of pavement and repair by each core. If non -routine traffic control measures are required (barricades, flag person, changeable message board, etc.), these services will be considered extra and invoiced at cost. The total estimated cost to complete all worked described herein is Seven Thousand Nine Hundred Fifty and 00/100 Dollars ($7,950.00). The estimated fees for this proposal are valid for up to 90 days from issuance. We look forward to working with you on this project. If you have any questions or require additional information, please contact me at 979-492-6424. Sincerely, Cobb, Fendley & Associates, Inc. C4_ Chris Ernst, P.E. NTX Subsurface Utility Engineering (SUE) Group Lead 2801 Network Boulevard, Suite 800 1 Frisco, Texas 75034 1 972.335.3214 1 fax 972.335.3202 1 www.cobbfendley.com TBPE Firm Registration No. F-274 1 TBPLS Registration No. 10046702 I _ri. SUE Investigation Will Rogers Generator Replacement I' ' t« I 13 ir• I� _ - - tt ■i 1�JI Legend SUE Level B Area M17.1- - - - m ff will'' •,