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HomeMy WebLinkAboutContract 60104CSC No. 60104 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality ("CITY"), and Burns & McDonnell Engineering Company, Inc., authorized to do business in Texas, ("ENGINEER"), for a PROJECT generally described as: AM Pate Safe Routes to School — Project No 104798-AM Pate SRTS. Article I Scope of Services The Scope of Services is set forth in Attachment A. Negotiated changes to this Agreement, if any, are included in Attachment C. Article II Compensation The ENGINEER's compensation shall be in the amount up to $399,639.00 as set forth in Attachment B. Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Engineer shall provide monthly invoices to City. The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Engineer of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement shall be for a term beginning upon the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein pursuant to the schedule, whichever occurs first. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 1 of 15 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Article IV Obligations of the Engineer A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The ENGINEER shall perform its services: (1) with the professional skill and care ordinarily provided by competent engineers practicing under the same or similar circumstances and professional license; and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent engineer. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 2 of 15 D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the contract documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the contract documents, nor shall anything in the contract documents or this AGREEMENT between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the contract documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the contract documents. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 3 of 15 F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the contract documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are no other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 4 of 15 Business Equity Participation City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. In accordance with the City's Business Equity Ordinance No. 25165-10-2021 (replacing Ordinance No. 24534-11-2020, as codified in Chapter 20, Article X of the City's Code of Ordinances, as amended, and any relevant policy or guidance documents), the City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. Engineer acknowledges the MBE and WBE goals established for this contract and its execution of this Agreement is Engineer's written commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to reproduce such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of hard copies at the rate published in the Texas Administrative Code in City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 5 of 15 effect as of the time copying is performed. K. INSURANCE Engineer shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. The doctrine of respondent superior shall not apply. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 6 of 15 P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights -of -way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 7 of 15 F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at the construction site, and provisions providing for contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this Section H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 8 of 15 I. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. J. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure CITY and ENGINEER shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 9 of 15 D. Termination (1) This AGREEMENT may be terminated a.) by the City for its convenience upon 30 days' written notice to ENGINEER. b.) by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days' written notice or thereafter fails to diligently complete the correction. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Reasonable cost of reproduction or electronic storage of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) The reasonable time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all projected termination expenses. The CITY'S approval shall be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification The ENGINEER shall indemnify or hold harmless the CITY against liability for any damage committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control to the extent that the damage is caused by or resulting from an act of negligence, intentional tort, intellectual City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 10 of 15 property infringement, or failure to pay a subcontractor or supplier. CITY is entitled to recover its reasonable attorney's fees in proportion to the ENGINEER's liability. G. Assignment ENGINEER shall not assign all or any part of this AGREEMENT without the prior written consent of CITY. H. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. J. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. K. Contract Construction/No Waiver The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the interpretation of Agreement or any amendments or exhibits hereto. City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 11 of 15 The failure of CITY or ENGINEER to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of CITY's or ENGINEER's respective right to insist upon appropriate performance or to assert any such right on any future occasion. L. Immigration Nationality Act ENGINEER shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. ENGINEER shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any ENGINEER employee who is not legally eligible to perform such services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER, ENGINEER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have the right to immediately terminate this Agreement for violations of this provision by ENGINEER. M. Prohibition On Contracts With Companies Boycotting Israel ENGINEER unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if ENGINEER has 10 or more full time -employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, ENGINEER certifies that ENGINEER'S signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, ENGINEER: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. N. Prohibition on Boycotting Energy Companies City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 12 of 15 ENGINEER acknowledges that in accordance with Chapter 2274 of the Texas Government Code -(as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the CITY is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full- time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, ENGINEER certifies that ENGINEER's signature provides written verification to the CITY that ENGINEER: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. O. Prohibition on Discrimination Against Firearm and Ammunition Industries ENGINEER acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the CITY is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, ENGINEER certifies that ENGINEER's signature provides written verification to the CITY that ENGINEER: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, which supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. This AGREEMENT may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 13 of 15 same instrument. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B - Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Attachment F — Insurance Requirements Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: CITY OF FORT WORTH William Johns-(S 15, 202316:156MT+2) William Johnson Assistant City Manager Date: Sep 15, 2023 aann ATTEST: ono o=a N✓ � / � V pain nEop5,6v Jannette Goodall City Secretary APPROVAL RECOMMENDED: By: Lauren Prieur (Sep 13, 2023 15:31 CDT) Lauren Prieur Director, Transportation and Public Works BY: ENGINEER Burns & McDonnell Engineering Company, Inc. Andrew W. Reid Regional Global Practice Manager Date: 08/24/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 14 of 15 APPROVED AS TO FORM AND LEGALITY Form 1295 No.: 2023-1024315 Douglas W Black Sr. Assistant City Attorney Contract Compliance Manager: M&C No.: 23-0635 M&C Date: 08-08-23 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. s leze Shweta Rao, PE, PMP Contract Compliance Manager City of Fort Worth, Texas AM Pate Safe Routes to School Standard Agreement for Engineering Related Design Services 104798-AM Pate SRTS Revised Date: November 23, 2021 Page 15 of 15 FORT WORTH. ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Safe Routes to School for AM Pate Elementary School The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide conceptual and final level engineering design and analysis and opinion of probable construction costs and construction phase services associated with sidewalk improvements near AM Pate Elementary School as part of the Safe Routes to School Program. This work consists of the development of sidewalk design plans based on TxDOT standards and specifications within the project limits. Work under this task order includes project management, data collection, right-of-way acquisition, conceptual, preliminary, and final level design. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design (30%) Task 3. Preliminary Design (60%) Task 4. Final Design (90% and 100%) Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting Task 10. Quality Control/ Quality Assurance City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 1 of 30 FORT WORTH. TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities. • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members. • Task and allocate team resources. 1.2. Communications and Reporting: • Attend a pre -design project kickoff/charter meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. • Attend one (1) constructability review meeting with CITY representatives, including Traffic Management, at the 60% submittal milestone. • Conduct and document monthly project update meetings with CITY Project Manager. • Conduct review meetings with the CITY at the end of each design phase. • Conduct and document biweekly design team meetings. • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details. • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. Multi -month billing is not allowed. Months in which no work is being invoiced shall require submission of a $0.00 invoice. Prepare and submit monthly Project Status Reports in the format provided by the Transportation and Public Works Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Prepare and submit a preliminary Project Risk Register, Stakeholder Register, and Project Communications Plan. CITY will modify and finalize. Review Project Risk Register periodically with CITY Project Manager and make recommendations to mitigate, accept, or remove risks. City of Fort Worth, Texas Page 2 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 2 of 30 FORT WORTH. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (1) pre -design project kickoff/chartering meeting • One (1) 60% constructability review meeting during design • Thirteen (13) monthly project update meetings during design phase. • Three (3) milestone plan review meetings (30%, 60%, and 90%). • Eighteen (18) biweekly design team meetings over 13 months design duration. • All submittals to the CITY will be Quality checked prior to submission. • Project design phase is anticipated to take thirteen (13) months. • Project construction phase is anticipated to take eleven (11) months. • Thirteen (13) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. City of Fort Worth, Texas Page 3 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 3 of 30 FORT WORTH. DELIVERABLES A. Meeting summaries with action items. B. QC/QA documentation. C. Baseline design schedule. D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan. E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes. F. Monthly Project Status Reports. G. TPBE spreadsheet updates with milestone submittals and when new cost figures are available. H. Monthly Project Risk Register updates. I. Plan Submittal Checklists (See Task 10) J. Monthly invoices. K. Monthly M/WBE Report Form and Final Summary Payment Report Form. City of Fort Worth, Texas Page 4 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 4 of 30 FORT WORTH. TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection Tr�GoNnt �� KlisrOsEft Cvnol spreadsheet of Raw 24 hour and Tl irniRg nn,+,.,,ome,+ GGURt data gatheFed at 15 FniRwte intor,r-lo at a minimum on all raw data )I!eGted. Provide Daily ✓jmmarias by AppreaGh and Peak Perie d Summsri.. c\�, Spreadsheet shall be uploaded to the GITV's deearnsnt manigeMent SySteFn (BIM360) f„lder'TPVV Traffin Gaunt Data'. N/A In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including utilities, agencies (TxDOT and meads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. • The data nallontien effe is will also ORGl de nani-tUntiRg menial GGGr`Jinatien sewer re renting Plano wheFe ReGessaFy. N/A 2.2. Subsurface Utility Engineering • Provide Subsurface Utility Engineering (SUE) per Task 8. 2.3. Utility Clearance • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • In the case of a public utility conflict, the ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in a Utility Clearance Letter for coordination. The City of Fort Worth, Texas Page 5 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 5 of 30 FORT WORTH. ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • The ENGINEER shall upload a PDF file of the approved preliminary plan set to the designated project folder in the City's document management system (BIM 360) for forwarding to all utility companies which have facilities within the limits of the project. The PDF file should be created directly from the CAD files. 2.4. Engineering Design Report To ensure adherence to project scope, that design approach is in line with project objectives, and to obtain concurrence on development of the conceptual layout, ENGINEER shall prepare and submit a design report in the format provided by the CITY prior to developing conceptual plans. The CITY shall review and provide feedback on the report prior to ENGINEER starting the conceptual design. 2.5. The Conceptual Design Package shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • Quantity Summary page and each design sheet shall include a quantity take off table. supporte�"2EOmm 2Rd desigR ofrt$Mariiye IRterseGti9R GORt Fol Eyal atieR Reper-t (ICE) may be4ega;red if applicable: N/A • Ger+eoptual Pasign Ron^r+ (AFtorialo) in ths-format pr^„ided by the CITY. N/A • Conceptual iSWM Checklist in accordance with the current CITY iSWM Stormwater Criteria Manual f, r Site Development nrt�StFlJGti • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table. • Tr�GoNnt nAinrr SGf+ EXGel spreadsheet of Raw 4 hour and TYrniRg n eyemon+ GG In+ data gatheFed at 15 min„+o in+ornr-lo at a minimum on all raw data GGIIeGted. Provide Daily Sv.mmsri, ,Famme�.ias by Appr„aoh. &pr., at ohrall bo uploadsd to the Gity's dE)G,,mon+ manageMen+fit , 'TPVV Traffmamount data' €elder: N/A • Existing and proposed typical sections of the readway sidewalk to be constructed, which outline the existing conditions and proposed improvements. Typical sections shall include existing and proposed ROW, exiStiRg and nrepese t lane widths and diron+iGR arrews, existing and proposed curbs, sidewalks, and retaining walls. • Conceptual (readway) (sidewalk) plan and profile sheets showing existing and proposed horizontal roadway sidewalk alignments, existing and proposed ROW, existing and proposed sidewalks and driveways, proposed Iona d*R;eRS*GRs and lane errews, existing and proposed drainage structures, city owned and franchise utilities, and existing roadway sidewalk vertical alignments (profiles). City of Fort Worth, Texas Page 6 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 6 of 30 FORT WORTH. • Documentation of key design decisions. • Estimates of probable construction cost. 2.6. TxDOT Public Involvement: The ENGINEER shall conduct and document public involvement activities in connection with the environmental review of the proposed project, which might include: Developing a plan for public involvement and stakeholder outreach activities. The plan must specify activities to be performed and alternatives to be discussed during public involvement activities. The plan must also discuss outreach strategies for both the general public and targeted strategies for environmental justice and limited English proficiency populations. 2. Compiling, maintaining, and updating a mailing list of people, agencies, and organizations interested in transportation activity. 3. Making all arrangements for an in -person and virtual public meeting, including the site of the meetings, mailing and publishing postcard notices, and preparation of exhibits. The ENGINEER shall not hold public meetings or hearings in the absence of City personnel. 4. Arranging a meeting with TxDOT to review all exhibits and other materials to be used prior to the public meeting. 5. Obtaining TxDOT's approval for all display advertisements, exhibits, and other materials to major newspapers such as the Fort Worth Star Telegram. 6. Providing up to three (3) personnel to staff two public meetings; including, people to perform registration and answer questions. 7. Developing and submitting to TxDOT a meeting documentation packet that includes responses to comments. 8. Developing, publishing, and distributing a newsletter or flyers on the transportation activity. The Engineer shall not distribute the newsletter or any notices without prior approval by TxDOT. Providing materials and information regarding the transportation activity to TxDOT to be posted on the TxDOT- developed website. City of Fort Worth, Texas Page 7 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 7 of 30 FORT WORTH. ASSUMPTIONS .�rIMAMM • Sidewalk Locations: a. Mountcastle Dr: From Lois St to Richardson St (east side of street) b. Virgil St: From S. Edgewood Terr to Village Creek (south side of street) c. Virgil St: From Anglin to Lois St (north side of street) • Storm sewer, water and wastewater improvements and related upgrades are not included in this project. • Public Involvement: Two Public Meetings • The 30% Public Meeting will be conducted per TxDOT requirements and associated Public Involvement. Our assumption is that the virtual public meeting would include a PPT presentation. • The 2nd Public Meeting (Pre -Construction) will be conducted per CITY requirements and associated Public Involvement. Our assumption is that the virtual public meeting would include only materials developed for the in - person public meeting that the CITY would post to its website. • Three (3) sets of 11"x17" size plans will be delivered for the 30% design. a. Submittal includes sidewalk schematic roll plot and plan sheets. • PDF files created from design CAD drawings will be uploaded to the designated project folder in the City's document management system (BIM 360). • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Report B. TraffiG Count !ate N/A C. TFaffin ERgiReeFiRg Study N/A D. Conceptual iSWM Checklist DraiRage Checklist E. Conceptual Design Package F. Utility Conflict Plan PDF and Utility Conflict Table G. P bliG Meeting exhibits Public Involvement a. Public Involvement Plan b. Elected official, stakeholder, and agency mailing list. c. Property owner & resident mailing list. d. Postcard notice (English and Spanish) e. Exhibit boards (up to 8 boards per meeting) f. Display ads g. Sign -in sheets h. Public meeting summary City of Fort Worth, Texas Page 8 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 8 of 30 FORT WORTH. Flyer, factsheet and/or newsletter TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. The Preliminary Design Drawings and Specifications shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Utility Conflict Matrix • Quantity Summary page and each design sheet shall include a quantity take off table. • Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction. • Traffic Control Plan including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • Project Control Sheet, showing all Control Points, used or set while gathering data. Generally, on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e., set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Updated existing and proposed typical section sheets. • Updated readwa sidewalk plan and profile sheets displaying station and coordinate data for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical curves, grades, K values, e, and vertical clearances where required. • No less than two bench marks per plan/profile sheet. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Overall project Easement/ROW layout sheet(s). • 'RterseGtOGR Sidewalk layout sheets including ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, laRe diMeR6iE)no and arrows, and existing and proposed contours (0.25' intervals). City of Fort Worth, Texas Page 9 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 9 of 30 FORT WORTH:: • Preliminary readway sidewalk details, to include curbs, curb expansion joints, driveways, sidewalks, pavernent,streetlights, fi trafc+ signals and all applicable utility details. Preliminary signingpavement marking illuminstion and signal Iayel its E-N-GINEER Will delineate the watershed ha.,cllor,J�,nn contour data and f4e�ld� �/�/�� verifiGatien and deGUment existing street, right ef way and sterm drain GapaGities for s ibieGt site. A drainage erg map ��be--awn at ma�),climumr�11,'- 200' male from available 2fnnt Gonte it data with the Gontouro labeled. eta owe and year will be previded by the CITY. GaIGUlatiens regarding street and right ef seleetedGit+EaCal IGEatmencrrrv"ailill be-pFevided. Other from iennioc ec . eq uiFed by 'SVVM Grit a annrenriat er ei itfalls and sensitive tiens Gana es �n� �1 mad,, � ene�� eEa�r,���Ac��� of existing storm drain will he GaIGi elated and shewn All GaIGi ilaticnn a \14 Gnnfnrm to CITY Griteria delineated in the CITY's Gurrent i VIAA Cton3gwater Criteria Manual for Site Development and Construction. All IGeetiono in the projeGt area where 100 year runeff eXGeeds available sterm drain and right ef waV nn Gitie shall be GGTeariy identified. The ENGINEER'o rpcnn hbi"t CITY stcndards. N/A • Sterm &cin layout sheets showing IeGatlen and size of all inloto, msnhal and na flow�esed floflows, lengths and clepec of nine tan of ground nrnfile nrer Gino and Gnnnertionc to evicting or proposed sterrvm sewer systems N/A • Documentation of key design decisions. • Estimate of probable construction cost. 3.2. GeeteGhniGal Investigation/Pavement design N/A • Seel investigations inGli idino field and laboratory tests berinrrc related ring analysis and recernmendatiens fer determining Seil Genditiens will be laboratory analysis will he merle at reasonable intervals aleng the nrej birds and a Trench Safety Plan • The F=NvINEER ohall prepare a detailed neeterhniGal eRgineeriRg study and pavement design in GenfermanGe with the City of Cert Worth Pavement 1-lesirvn Standardsnna �2015. The stu4 ohall in^lyde rennmmondationo ren�uram� 3.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's and TxDOT's comments from the field visit and submit this information to the CITY and TxDOT in writing. City of Fort Worth, Texas Page 10 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 10 of 30 FORT WORTH. 3.4. Publin Meeting N/A After the prelinginar" plano have been reviewed and anpreyed by the CITY, the. €AIGINEER ohsll lopare prgeGt exhihi+y ",oiot the-prejea mcnc preseptatlop of the most appropriate format (meet usually in Power Point), snd attend one (1 ) publi,+ meeting to help explain the prepesed nreient to resi`Jonto. The. CITY ohall oeleot a ouitablle 1E)eat+eTr time rte and date. The ERgineer Reeds to Goordinate with the Gity's preieot msns i to ormst the moiling list of all offentert property o . 3.5. Utility Clearance The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • Where conflicts cannot be avoided, coordination of Utility Conflicts will be identified at the Conceptual phase and begin at the Preliminary Design phase. In the case of a private Utility Conflict, the ENGINEER shall upload a set of plans in PDF format with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts in the City's document management system (BIM 360). The PDF file should be created directly from the CAD files. At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • ENGINEER to obtain utility As -built plans and/or do field visits to confirm relocation is complete and that the utility has been relocated in accordance with the plans and the project needs, report any discrepancies found, and provide documentation to support findings. • ENGINEER to upload all utility As -built plans in the City's document management system (BIM 360). ASSUMPTIONS • One (1) sets of 11"x17" size plans will be delivered for the 60% design for review coordination. • One (1) set of the Project Manual (Contract and Specifications) will be delivered for the 60% design. Applicable TxDOT Specifications. • The following shall be uploaded to the designated project folder in the City's document management system (BIM 360): ■ Single PDF file created from design CAD drawings. ■ The Project Manual (Contract and Specifications) City of Fort Worth, Texas Page 11 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 11 of 30 FORT WORTH. ■ All other submitted documents and checklists • The GITV's fFORt and and teGhninol speGifiGatiGRG will be used. Documents will be developed based on TxDOT standards, specifications, and pay items. The ENGINEER shall supplement the technical specifications if needed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications including QC/QA documentation. B. Utility Conflict Coordination Package C. GeOteGhninol Donor+ D. Preliminary iSWM Drainage Report and Checklist. E. Estimates of probable construction cost F. P blip MeetiRg exhibits. City of Fort Worth, Texas Page 12 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 12 of 30 FORT WORTH. TASK 4. FINAL DESIGN (95 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans (95%) and Project Manual shall be submitted to CITY and TxDOT per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be issued by the City PM. • Following a 95% construction plan review meeting with the CITY and TxDOT, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • Drainage Study checklist in accordance with the current iSWM Criteria Manual ,fL r Site Development fry cntien. • A Quantity Summary page will be included in both the 95% and 100% design plans. Each design sheet of the plans shall also include a quantity take off table. • The ENGINEER shall submit an estimate of probable construction cost with both the 95% and 100% design packages. ASSUMPTIONS • Three (3) sets of 11"xl7" size drawings and one (1) set of the Project Manual will be delivered for the 95% Design package. • A PDF and DWF file for the 95% Design will be created from design CAD drawings and will be uploaded to the project folder in the City's document management system (BIM 360). • One (1) set of 11"xl7" size drawings and one (1) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in City's document management system (BIM 360). DELIVERABLES A. 95% construction plans and specifications including QC/QA documentation. B. Utility relocation package. C. Final Drainage Checklist D. 100% construction plans and Project Manual including QC/QA documentation. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's er TxDOT's standard bid items and format, as applicable. F. Digital cover sheet for the signatures of authorized CITY officials. City of Fort Worth, Texas Page 13 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 13 of 30 FORT WORTH. TASK 5. BID PHASE SERVICES. The CITY reserves the right to bid the project either via traditional project bid to via unit price alternative delivery. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto the City's document management system (BIM 360) for access to potential bidders. • Project Manual shall be uploaded in a single PDF file. • Bid Proposal Document of the Contract documents shall be uploaded in a file format of filename extension ".xls". 1 Ini# Drino Drenesal dGGl Jrvmen#c are #e he nren#ed- utili'ing+h ! unit pri..�.-tee! only and d in cnp.*, Bid Proposal vorcsheetT Template, that ill be populated and nGnfiglaro th-at ^II p^ges-aye romnle#e and #ho ✓immary Werksheet(s) in the werkbeek detail and ou\,nmcriz9 the totals from the inner+ed Unit Price Drc� Foposal rt one Fnen# worksheets • Plan Sets are to be uploaded to the City's document management system (BIM 360) in two formats, .pdf and .CAD files. The .pdf will consist of one file of the entire plan set. • If requested by prespen#nie hi`J!Jere the ENG NEER Will cell non#ran# dGG urvmen#c c+ The GITV Will no+ hard conies of non o+ dO amen+c E$a� $ cvrrtravr-avC�rrrcnr.� . • The ENGINEER will coordinate with the CITY PM to obtain received "Expressions of Interest" from prospective bidders and from uploaded Plan Holder Registrations in the City's document management system (BIM 360) by contractors. ENGINEER will maintain a plan holders list. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders' questions and requests and the response thereto. The log shall be housed and maintained in the project's folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto the City's document management system (BIM 360) and email addenda to all plan holders. • Attend the pre -bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. City of Fort Worth, Texas Page 14 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 14 of 30 FORT WORTH. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's Bid Results folder on the City's document management system (BIM 360) Incorporate all addenda into the contract documents and issue conformed sets. After the bid opening, ENGINEER will provide 5 full sets of plans, 7 half-size sets and 2 copies of the conformed Project Manual set incorporating all approved addenda. ASSUMPTIONS • The project will be let per TxDOT requirements. This includes a Letter of Authority, and award of the contract. • The project will be bid per TxDOT requirements and awarded accordingly. • Construction documents will end be made available on the City's document management system (BIM 360) for plan holders and/or given to plan viewing rooms. • Construction documents will not be printed by the CITY and made available for purchase by plan holders and/or given to plan viewing rooms. • PDF and CAD files will be uploaded to the City's document management system (BIM 360). DELIVERABLES A. Addenda B. Bid tabulations. C. Recommendation of award D. Construction documents (conformed) E. CFW Data Spreadsheet City of Fort Worth, Texas Page 15 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 15 of 30 FORT WORTH. TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location or media and mail notices to the nearby residents and other stakeholders. • The ENGINEER shall attend monthly or bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare or collaborate with the CITY PM on a Construction Progress Report using the CITY's standard format and upload in the City's document management system (BIM 360). • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed incoordination with the CITY PM. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in the City's document management system (BIM 360). • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with other TPW divisions and other departments as necessary. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. City of Fort Worth, Texas Page 16 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 16 of 30 FORT WORTH. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: o As -Built Survey o Red -Line Markups from the Contractor o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Sinqular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053—org3.pdf and K-0320—org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. City of Fort Worth, Texas Page 17 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 17 of 30 FORT WORTH. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (BIM 360). For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • One (1) Public Meeting is assumed. • Eight (8) site visits are assumed. • Five (5) submittal reviews are assumed. • Three (3) RFI's are assumed. • Two (2) Change Orders are assumed. • Award of construction contract • Project construction phase is anticipated to take eleven (11) months. DELIVERABLES A. Public meeting exhibits B. Construction Communication Plan C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort Worth, Texas Page 18 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 18 of 30 FORT WORTH. TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENvvINEER ohs!! • The ENGINEER shall prepare a ROW and Easement parcel reference map showing and designating all land interest for the project. The map shall be revised as necessary throughout the land acquisition process. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) Project Resources folder. 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER should coordinate with the City project manager to identify all needed Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to construction or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) Project Resources folder. ASSUMPTIONS Right -of -Way research includes review of property/right-of-way records based on current internet-based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e., iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations and abandonments, right-of- way vacations, and street closures. • The ENGINEER will identify Right -of -Way (ROW) Corner Clips and Temporary Construction Easements (TCE) needs during the 30% design phase. The ENGINEER will provide the CITY with a proposal to prepare ROW and TCE documents as part of the 60% design phase submittal. • The ENGINEER will locate property corners and establish property lines and existing Right -of -Way (ROW) lines. City of Fort Worth, Texas Page 19 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 19 of 30 FORT WORTH. The ENGINEER will prepare Right -of -Entry notifications for survey access. The Right -of -Entry notifications will be submitted to the CITY for review and to be printed on CITY letterhead. The ENGINEER shall prepare, mail, and obtain Temporary Right of Entries from landowners. The ENGINEER shall track response and compile a return list. The ENGINEER will prepare twenty-eight (28) right -of -entry notification letters to CITY standards. DELIVERABLES A. ROW and Easement parcel map B. Twenty-eight (28) Temporary Right of Entry cover letters C. Twenty-eight (28) Temporary Right of Entry documents City of Fort Worth, Texas Page 20 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 20 of 30 FORT WORTH. TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally, on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). — Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. — No less than two horizontal bench marks, per line or location. — Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 8.2. Temporary Right of Entry Preparation and Submittal Prior to entering property, the ENGINEER shall prepare, mail, and obtain Temporary Right -of -Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system resources folder. 8.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, B, and A, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. City of Fort Worth, Texas Page 21 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 21 of 30 FORT WORTH. Qualitv Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Qualitv Level C (includes tasks as described for Qualitv Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Qualitv Level C) City of Fort Worth, Texas Page 22 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 22 of 30 FORT WORTH. • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. City of Fort Worth, Texas Page 23 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 23 of 30 FORT WORTH ASSUMPTIONS Subsurface Utility Engineering and Coordination: • Up to six (6) Level A Test Holes, ranging in depth from 4-ft to 8-ft are included. Locations are to be approved by the CITY. • Up to four days of Level B SUE. Design Survey: Research property owners' records based on current internet-based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e., iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. • Property Corners: Locate property corners and establish property lines and existing Right -of -Way lines. Prepare a property map of the existing Right -of -Way showing lot numbers, ownership with recording information and all of the parcels of land affected by the project. Horizontal and Vertical Controls: Establish horizontal and vertical control along the project route. The horizontal control shall be NAD83, North Central Zone (4202) utilizing a TxDOT scale factor of 1.00012, with a detailed description being given for each control point. Establish benchmarks every 1,000 feet along the project routes or a minimum of two benchmarks per route, vertical control shall be established from City of Fort Worth Vertical Datum. Topographical Survev: Provide a topographical survey of the selected routes with the width being approximately ten feet in width. The topographical survey shall include 50-foot cross -sections extending from the curb line to ten feet behind the curb line or Right -of -Way line and at grade breaks. The topographic survey shall include, locating all existing features such as water valves, water meters, curb & gutter, asphalt, sidewalks, fences, driveways, storm & sewer manholes, inlets, storm drain outfalls, trees 4-inch and larger (along with all landscaped trees, shrubs, bushes, etc.), tops and toes of slope, power poles, mailboxes, signs, telephone risers and other visible features. Flowline elevations of storm or sewer manholes and inlets will not be included. DELIVERABLES A. Copies of field survey data and notes, a hardcopy of the coordinates, and an ASCII file of the coordinates for the points located. B. Drawing of topographical survey file (AutoCAD or Microstation) showing all the features located along with contours at one -foot intervals. the project layout with dimensions and coordinate list. C. Property map to overlay onto the topographical survey drawing file, along with copies of deeds, subdivision plats and tax ownership information. City of Fort Worth, Texas Page 24 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 24 of 30 FORT WORTH. D. SUE plan drawings sealed by a professional engineer registered in the State of Texas. E. Utility Conflict Matrix at each milestone F. Utility Contact List TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.1 Texas Department of Transportation (TxDOT) Permit Environmental Compliance In general, technical analyses and documentation for environmental services might include a report, checklist, form, or analysis detailing resource -specific studies identified during the process of gathering data to make an environmental decision. The State (TxDOT) will ultimately determine what technical reports and documentation are necessary for the project. The ENGINEER shall prepare all technical reports and documentation for TxDOT with sufficient detail and clarity to support environmental determinations. All technical reports must be compliant with TxDOT's Environmental Compliance Toolkits, documentation requirements, and templates. Environmental technical reports and documentation must include appropriate NEPA or federal regulatory language in addition to the purpose and methodology used in delivering the service. Technical reports and forms must use templates and documentation standards as applicable and include sufficient information to determine the significance of impacts. The exact environmental technical analyses and documentation must be determined by the State and may include: 1. Species Analysis The ENGINEER shall perform a species analysis to determine impacts to protected species including federally threatened and endangered species (16 USC 1531-1544), state threatened and endangered species (31 TAC §65.171- 177 [animals]; 31 TAC §69.1-9 [plants]), and Species of Greatest Conservation Need (SGCN) (43 TAC §2.206). 2. Historical Studies The ENGINEER shall provide historic resource identification, evaluation, and documentation services regarding reviewing and processing project activities in accordance with TxDOT's Section 106 of the National Historic Preservation Act Programmatic Agreement and other federal and state preservation laws. 3. Surface Water Analysis Form The ENGINEER shall provide environmental documentation, conduct field surveys, and provide analysis of water resources for compliance with state and federal regulations. The form includes the analysis of: City of Fort Worth, Texas Page 25 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 25 of 30 FORT WORTH. • Section 404 of the Clean Water Act • Section 303(d) of the Clean Water Act • General Bridge Act/Section 9 of the Rivers and Harbors Act • Section 10 of the Rivers and Harbors Act • Section 401 of the Clean Water Act • Executive Order 11990, Protection of Wetlands 9.2. Railroad Permit — N/A 9.3 Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • ENGINEER is responsible for providing plans that are in compliance with TDLR requirements. • Submit construction documents to the TDLR. • Completing all TDLR forms/applications necessary. • Obtain the Notice of Substantial Compliance from the TDLR. • Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests. • All costs associated with TDLR plan review and inspections are to be paid by the ENGINEER during the course of the project. 9.4 Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual ;sF Site Development e-t-ion which will be incorporated into the SWPPP by the contractor. 9.5 Environmental Services — N/A 9.6 Floodplain Services — N/A 9.7 Tree Removal Permit • ENGINEER shall coordinate with the City Forester in the Park and Recreation Department, submit, and obtain approval of a Tree Removal Permit when required. 9.8 Grading Permit City of Fort Worth, Texas Page 26 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 26 of 30 FORT WORTH. • ENGINEER shall prepare all necessary forms and submit through Accela along with required documentation. • ENGINEER shall respond and coordinate with the various City staff issuing comments and obtain approval of a Grading Permit. ASSUMPTIONS • Permit preparation will begin after the approval of Conceptual Design. • A total of four (4) meetings are assumed with CITY for the Tree and Gradinq. permit. TxDOT Environmental Compliance 1. Species Analysis: • ENGINEER assumes that the entire Project Area will be accessible at the time of field investigations. • ENGINEER assumes one round of TxDOT comments. 2. Historical Studies: • Based on the findings of the PCR, a Historic Resources Research Design and Survey Report may not be required by TxDOT. • The historic resource PCR must be accepted by ENV-HIST prior to survey field work. • All services, except the historic resource PCR, must have prior approval by TxDOT's Environmental Affairs Division's Historical Studies Branch (ENV- HIST) to be performed. 3. Surface Water Analysis Form: • It is assumed that a WOTUS Delineation report would not be required. • Field work would only include documenting the presence of culverts in the project area and, if necessary, the length and width of the ordinary high watermark. DELIVERABLES A. Copies of Permit Applications B. Copies of Approved Permits C. TxDOT Environmental Compliance 1. Species Analysis: • Draft and final Species Analysis Form and Species Analysis Spreadsheet. 2. Historical Studies: • Draft and final Historic Resources PCR, • Draft and final Historic Resources Research Design, and City of Fort Worth, Texas Page 27 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 27 of 30 FORT WORTH. • Draft and final Historic Resource Survey Report, including windshield, reconnaissance, or intensive level documentation. 3. Surface Water Analysis Form: • Draft and final Surface Water Analysis Form TASK 10. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the CITY a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/ Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 10.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the City of Fort Worth, Texas Page 28 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 28 of 30 FORT WORTH. associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. The documentation of a QC/QA review includes (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINEER's responses to those comments in the Comment Resolution Log. If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted to the design schedule for a returned submittal. ENGINEER shall plan to recover the lost time with future project milestones remaining unchanged. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the CITY will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in the City's document management system (BIM360). DELIVERABLES A. QC/QA documentation City of Fort Worth, Texas Page 29 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 29 of 30 FORT WORTH. TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAY SUBMITTAL CHECKLIST REQUIREMEN—S Street Water Traffic Traffic Traffic "A" Traffic Storm Storm Lights /Sewer Traffic Control Control Control Attachment Signal Water Water (Submit (Submit Engineering 30% 60% 90% Type (Submit All 30% 60% All @ (Submit All All @ @ 30%) 30% @ 60%) 60%) Required for all work in City ROW Street X X X X V X X X X Storm Water X X X X X Water / Sewer X X X X *If included in street project ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Page 30 of 30 Attachment A AM Pate Safe Routes to School Release Date: 07.22.2021 City Project No. 104798-AM Pate SRTS Page 30 of 30 ATTACHMENT B COMPENSATION Design Services for AM Pate Safe Routes to School City Project No. 104798-AM Pate SRTS Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2023 Rate 2024 Rate ($/hour) ($/hour) Project Director $299.00 $313.95 Project Manager $282.00 $296.10 Senior Engineer $224.00 $239.68 Project Engineer $188.00 $201.16 Engineer in Training $149.00 $157.94 Sr. Designer $181.00 $194.71 CADD (Sr. Tech) $132.00 $143.38 Project Controls Specialist $133.00 $140.98 Senior Planner 2 $277.00 $290.19 Senior Planner 1 $221.00 $231.52 Public Involvement Specialist $149.00 $157.43 Administrative $89.00 $94.34 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 AM Pate Safe Routes to School City Project No. 104798-AM Pate SRTS AM ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 AM Pate Safe Routes to School City Project No. 104798-AM Pate SRTS AM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Burns & McDonnell Project Management and Overall Design Package Development and Submittal Proposed MBE/SBE Sub -Consultants The Rios Group Utility Data Collection and Utility Coordination Gorrondona & Topographical Survey and Associates ROW Services Non-MBE/SBE Consultants N/A Project Number & Name (104798) AM Pate Safe Routes to School City MBE/SBE Goal = 11.00 % Fee Amount % $ 351.688.00 88.00 % $ 25,400.00 6.36 % $ 22,551.00 5.64 % TOTAL $ 399,639.00 100% Total Fee MBE/SBE Fee MBE/SBE $ 399,639.00 $ 47,951.00 12.00 % Consultant Committed Goal = 11.00 % City of Fort Worth, Texas Attachment B AM Pate Safe Routes to School PMO Official Release Date: 8.09.2012 City Project No. 104798-AM Pate SRTS Page 3 of 4 B-3 EXHIBIT "13-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 AM Pate Safe Routes to School City Project No. 104798-AM Pate SRTS Professional Services Invoice Project Manager: IShwela Rao, PE, PMP Project: A.M. Pate Elementary School City Project #: 104798-AM Pate SRTS City Sec Number: Company Name: IBurns & McDonnell Engineering Company, Inc. Supplier's PM: Dennis R. Ingram, PE Supplier Invoice #: 1 Payment Request #: Service Date:From Service Date:To Invoice Date: Summary Supplier Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: dringram@burnsmcd.com Office Address office address Telephone: Telephone: (972) 455-3100 Fax: Fax: (972) 386-4026 Remit Address', P.O. Box 411883, Kansas City, MO 64141-1883 Sheet FID and Work Type Description Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Amount Date Amount Spent Previously Invoice Balance $399,639.00 $399,639.0C $399,639.00 Totals This Invoice $399,639.00 $399,639.00 $399,639.00 Overall Percentage Spent: Burns & McDonnell Engineering Telephone: (972) 455-3100 Fax: (972) 386-4026 office address P.O. Box 411883, Kansas City, MO 64141 1883 CFW Project Manager Shweta Rao, PE, PIMP Supplier's Project Manager: IDennis R. Ingram, PE Supplier's PM email: dringram@burnsmcd.com Name of Project: A.M. Pale Elementary School Labor Cateaory Name Invoice 1 Supplier Project No. Proj. In No. Invoice date: Period Service Date:From Service Date:To City Secretary Contract #: P.O. Number: Hours Rate ($/hr) Project Director 299.00 Project Manager 282.00 Senior Engineer 224.00 Project Engineer 188.00 Engineer in Training 149.00 Sr. Designer 181.00 CADD Sr. Tech) 132.00 Project Controls Specialist 133.00 Senior Planner 2 277.00 Senior Planner 1 221.00 Public Involvement Specialist 149.00 Administrative 89.00 Total Labor 0.0 Subcontract Service The Rios Group - SUE and Utility Coordination Service Gorrondona & Associates - To o and ROW Service Subcontractor Subtotal 10 Percent Markup on Subcontract Services Nonlabor Exoenses Nonlabor Expense Subtotal Total Expenses (Subcontract Services+Markup+Nonlabor Expenses) Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DUE THIS INVOICE $0.00 Professional Services Invoice Project: A.M. Pate Elementary School City Project #: 104798-AM Pate SRTS Work Type Desc: FID: City Sec Number: Purchase Order: Burns & McDonnell Engineering Company Name: Inc. Project Manager: Shweta Rao, PE, PIMP Supplier Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Supplier's PM: Dennis R. Ingram, PE email: dringram@burnsmcd.com Supplier Invoice #: Dennis R. Ingram, PE Office Address office address Payment Request #: Telephone: Telephone: (972) 455-3100 Service Date:From Fax: Fax: (972) 386-4026 Service Date:To Invoice Date: Remit Address: P.O. Box 411883, Kansas City, MO 64141-1883 Pay Items Agreement LTD Agreement Amendment Amendment Amount to Completed Description Amount Number Amount Date Amount 30 - Desiqn Task Order 1 $399,639.00 $399,639.00 Percent ($) Invoiced Current Spent Previously Invoice Remaining Balance $399,639.00 Totals This Unit: $399,639.00 $399,639.00 $399,639.00 Overall Percentage Spent: ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for AM Pate Safe Routes to School City Project No. 104798-AM Pate SRTS None City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page I of I ATTACHMENT "D" PROJECT SCHEDULE PAGE LEFT BLANK INTENTIONALLY AM Pate Safe Routes to School Project Number: 104798 Print date:11-Aug-23 AM Pate Elementary Safe Routes to School Project ATTACHMENT "D" Proposed Project Schedule - Overall PROJECT SCHEDULE Activity ID Activity Name M-100 Milestones - Notice To Proceed (NTP) Remaining Duration 0 0 Start 21-Aug-23 Finish 29-Feb-24 M-105 Milestones - 30% Design Complete M-110 Milestones - 60% Design Complete 0 16-Aug-24 M-115 Milestones - 95% Design Complete 0 31-Dec-24 M-120 Milestones - 100% Design Complete (PS&E Complete) 0 30-May-25 M-125 Milestones - Open Bids 0 30-Sep-25 M-130 Milestones - Construction Start 0 02-Jan-26 M-135 Milestones - Construction Final Inspection &Acceptance 0 31-Aug-26 0-100 0-105 Owner - City Council Contract Review & Approval Period 26 03-Jul-23* 08-Aug-23 Owner - 30% -1st Meeting: Live 0 21-Mar-24 0-110 Owner - 2nd Meeting: Virtual (Pre -Construction) 0 13-Jun-25 ENG-100 ENG - Data Collection 301 01-Sep-23 13-Oct-23 •. ENG-105 30% - Design Start 74 16-Oct-23 731-Jan-24 ENG-110 30%- TxDOT Review Plans 21 01-Feb-24 eb-24 ENG-120 ENG-125 60% - Design Start 80 22-Mar-24 15-Jul-24 60% - TxDOT Review Plans 24 16-Jul-24 16-Aug-24 ROW-100 ROW - Identify Required ROW - Obtain Required 21 192 01-Feb-24 01-Mar-24 29-Feb-24 29-Nov-24 ROW-105 ROW-115 ROW - Utility Relocation 1 274 02-Dec-24 31-Dec-25 ENG-130 95% - Design Start 95%- TxDOT Review Plans 73 19-Aug-24 29-Nov-24 ENG-135 20 02-Dec-24 31-Dec-24 III ENG-140 100%- Plans Start 64 31-Jan-25 ENG-145 100% - PS&E Complete 21 01-May-25 30-Apr-25 30-May-25 ENV-100 ENV - Species Analysis & Surface WaterAnalysis (30%) 52 16-Oct-23 ENV-105 ENV - Begin Historical Studies (60%) 172 01-Mar-24 ENV-110 ENV - Begin Drafting SWPP 61 01-Nov-24 29-Dec-23 31-Oct-24 30-Jan-25 1 2 13 14 5 6 7 18 19 10111112 13 14 151161 M M Month 1811912 21 22123124 25 Ml� 32 33 34135136 371 Remaining Level of Effort Remaining Work Page 1 of 2 Actual Level of Effort i- Critical Remaining Work B U R N SNC,,MSDow NELL. Actual Work ♦ ♦ Milestone AM Pate Safe Routes to School AM Pate Elementary Safe Routes to School Project ATTACHMENT "D" Project Number: 104798 PROJECT SCHEDULE Print date:11-Aug-23 Proposed Project Schedule - Overall Activity ID ENV-115 Activity Name ENV - Tree Removal Permit Remaining I Start Duration 61] 01-Nov-24 Finish 30-Jan-25 PRO-100 CON - Letter of Authority 43 01-Jul-25 29-Aug-25 PRO-105 CON - Project Advertisement 21 02-Sep-25 30-Sep-25 PRO-115 CON -Award Construction Contract 63 01-Oct-25 31-Dec-25 CON-100 CON - Construction 150 02-Jan-26 03-Aug-26 CON-105 CON - Final Inspection & Acceptance 20 04-Aug-26 131-Aug-26 1 213 4 5 6 718 9 10111 Month 12 13 14 1511617 18119I2 21 22123 25 26127128 29130131 32 33 34135136 37 7� Remaining Level of Effort O Remaining Work Page 2 of 2 Actual Level of Effort i- Critical Remaining Work B V N `M D 0 N N E L L Actual Work ♦ ♦ Milestone ATTACHMENT E - PROJECT LOCATION MAP AVL iw _ z J o AVE L WII, IE z w w ALEXANDRIA OR/q M' J w J a I 0 AVE L DU BAR ' — m Q TRUMAN ? AVE M AVE M \ ELGIN L? Park w AVE M 0 / o CHAP IN CHAPMANI w AVE N AVE N o z B00 ER CAPERS Q 2 MILL TT w dl CALLAHAN ¢ = RICKENE ACKER � MI. LE7 o Eastover w HARLE �_ w m > LESTER GRANGER ADA ¢ �� Q Q Park o z RAMEY o m I Q RAMEY c� W l RAMEY R N LTTLE J�HN w LORIN w I =IDRAPER CHARLEPIE o JOHfJ �, LITTLE JOHN 1L� I SUNSHINE J VELMA Bunche S LITTLE J�HN I o CAROL 11 �j _ Park CRENS AW I 0 0 I �' tZHUG �CAROL FITZ U CRENSHAW BERTHA ANDERS�N IFITZHUGH FORB-S 'ASS ALTER w I o Q 1 � Qr z COTTEY FOR zl cn BES COTTEY SH nl o T � TON w Lu BURTON BUFTON 1 TA(�RANT 1AND Vq�CyN Y' ON k-C UE ILI,R IDWAN IIDF PESS BAF GER COLL N W D Q z 0 o Q w Z AP Q r- U� rTEI Z Y Q a z LOIS m � � � w CL = REEG CL � F- w = c7 > m z \1 Ci KILLIANI COLLIN ¢ r- 1 CHICKASAW CC HOWARD Q 0 J KNOX s Q MART CUTT, R zl MOBERLY sl PIONEER w PECOS VINETTA KELLIS AIRFAX F P1RF Px z 0 ARBOR oo�V\NE o z ¢ 0R o z RF \ I Sr OAK HILL oR T HORTON M T Iz C W v v BUR i NORRIS PINSON Q, m �_ BERRY MANCI E rEASTLAN ANC! E P VIZIL >TLAN EHA L -y IYSON o � s`"°°` EASTLAI'JD BAYLOR JENNIFE \� I 3AY�OR � QU z 0 G IGG BAYLOR ^ — w 5E JANA Q, HGR FM11AN \ TAHC1E o w �\ KILLIAN w w o a w w cr J w v= _ Q WILBARSER Village m Creek 1 R{ BEY PIERCE { FAIRLANE FAIRLANE o > o z oJ�I- = w KELLISI PECOS —�- Prairie D Park i of z ALGERITA u' w KELROY ¢ 2 0 c7 �-ar�v Q MAXEY DAVID STRICKLAND VESTA FARLE^ z LASTER w KALTENBRUN SAUNDERS �7 rr BURNS G3737 ALLERRD IAENORTH TOWER FORTWORTH. �MSUITE_DONNELL 700 ER C DALLAS, TX, 75240 ENGINEERING FIRM F-845 TURN I RICHA DSON TU ER COX G -- ranch 1, E B RY ¢ L,w ¢ U o CIO I Q Q z ¢ < < 0 REED I, cc than McDonald Park �GRAYSC THL0 ASBURY WILKES WHITTLE 3E m WILBARG=F MARTIN 1 11 \--L �7 ~ DAVID STRICKLAND II VESTA FARLEY V LASTER S11N VALLEY I 0 500 1000 2000 ii SCALE: 1"=2000' AM PATE ELEMENTARY SCHOOL SAFE ROUTES TO SCHOOL PN 104798 - AM PATE SRTS ATTACHMENT E - PROJECT LOCATION MAP EXHIBIT F CITY OF FORT WORTH STANDARD INSURANCE REQUIREMENTS (1) INSURANCE LIMITS a. Commercial General Liability — Insured shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Project or location. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered bythe commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. b. Business Auto — Insured shall maintain business auto liability and, if necessary, commercial umbrella liability insurance as follows: $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Such insurance shall cover liability arising out of "any auto", including owned, hired, and non -owned autos, when said vehicle is used in the course of Insured's business and/or the Project. If Insured owns no vehicles, coverage for hired or non -owned autos is acceptable. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Insured pursuant to this Agreement or under any applicable auto physical damage coverage. CFW Standard Insurance Requirements Page 1 of 3 Rev. 5.04.21 c. Workers' Compensation — Insured shall maintain workers compensation and employer's liability insurance and, if necessary, commercial umbrella liability insurance as follows: Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by Insured pursuant to this Agreement. d. Professional Liability (Errors & Omissions) — Insured shall maintain professional liability insurance as follows: $1,000,000 - Each Claim Limit $2,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be written on a claims -made basis, and maintained for the duration of the contractual agreement and for five (5) years following completion of services provided. The policy shall contain a retroactive date prior or equal to the Effective Date of the Agreement or the first date of services to be performed, whichever is earlier. An annual certificate of insurance shall be submitted to City to evidence coverage. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that Insured has obtained all required insurance shall be attached to Agreement concurrent with its execution. Any failure to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. b. Applicable policies shall be endorsed to name City as an Additional Insured, as its interests may appear, and must afford the City the benefit of any defense provided by the policy. The term City shall include its employees, officers, officials, and agents as respects the contracted services. Applicable policies shall each be endorsed with a waiver of subrogation in favor of City with respect to the Project. c. Certificate(s) of insurance shall document that insurance coverage limits specified in this Agreement are provided under applicable policies documented thereon. Insured's insurance policy(s) shall be endorsed to provide that said insurance is primary protection and any self -funded or CFW Standard Insurance Requirements Page 2 of 3 Rev. 5.04.21 commercial coverage maintained by City shall not be called upon to contribute to loss recovery. Insured's liability shall not be limited to the specified amounts of insurance required herein. d. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. City must approve in writing any alternative coverage for it to be accepted. e. A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to City. A ten (10) days' notice shall be acceptable in the event of non-payment of premium. f. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A:VII or equivalent measure of financial strength and solvency as determined by the City's Risk Management division. g. Any deductible or self -insured retention in excess of $25,000 that would change or alter the requirements herein is subject to approval in writing by City, if coverage is not provided on a first -dollar basis. City, at its sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to City. h. In the course of the Agreement, Insured shall report, in a timely manner, to City's Risk Management Department with additional notice to the Contract Compliance Manager, any known loss or occurrence which could give rise to a liability claim or lawsuit against City or which could result in a property loss. i. City shall be entitled, upon its request and without incurring expense, to review Insured's insurance policies including endorsements thereto and, at City's discretion, Insured may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims - made basis, shall contain a retroactive date coincident with or priorto the date of this Agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the Project until final payment and termination of any coverage required to be maintained after final payments. I. City shall not be responsible for the direct payment of any insurance premiums required by Agreement. m. Subcontractors of Insured shall be required by Insured to maintain the same or reasonably equivalent insurance coverage as required for Insured. Upon City's request, Insured shall provide City with documentation thereof. CFW Standard Insurance Requirements Page 3 of 3 Rev. 5.04.21 A4C" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) �..� 12/1/2023 I 8/31/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Lockton Companies I NAME: 444 W. 47th Street, Suite 900 I PHONE FAX Kansas City MO 64112-1906 (A/ MAILo. Extl: IA C. No): (816)960-9000 ADDRESS: kcasu@lockton.com I INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Liberty Mutual Fire Insurance Company 23035 INSURED BURNS & MCDONNELL ENGINEERING COMPANY, INC. 1334932 INSURER B : Steadfast Insurance Companv 26387 PO BOX 419173 I INSURER C : KANSAS CITY MO 64141-6173 I INSURER D : NORVEL'L, KIM INSURER E : INSURER F : COVERAGES * CERTIFICATE NUMBER: 19847230 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH 'OLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR LTR INSD WVD POLICY NUMBER POLICY EFF POLICY EXP (MM/DD/YYYYI (MM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y TB2-641-432888-472 12/1/2022 12/1/2023 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrencel $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY Is 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE Is 2,000,000 POLICY PECOT- LOC I PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y y AS2-641-432888-042 12/1/2022 12/1/2023 CO aBINEDtSINGLE LIMIT $ 1,000,000 (EaX ANY AUTO BODILY INJURY (Per person) Is XXXXXXX OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Pident) $ (Per accident) ( XXXXXXX _ HIRED NON -OWNED PROPERTY DAMAGE $ �r�rX���r�r — AUTOS ONLY AUTOS ONLY (Per accidentl $ XXXXXXX UMBRELLA LIAB H OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX X' EXCESS LAB CLAIMS -MADE AGGREGATE $ XXXXXXX DED I I RETENTION $ I $ XXXXXXx AWORKERS COMPENSATION N X OERH AND EMPLOYERS' LIABILITY Y/N WC�641-432888-012 SPER TATUTE 12/1/2022 12/1/2023 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,OQO OFFICER/MEMBER EXCLUDED? NI N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEEI $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT I $ 1.000.000 B PROFESSIONAL N N EOC 7042179-02 12/1/2022 12/1/2023 $2,000,000 PER CLAIM; $2,000,000 LIABILITY AGGREGATE DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED. RE: BMCD PROJECT 4102809. CITY OF FW PN: 104798-AM PATE SRTS CITY OF FORT WORTH, ITS EMPLOYEES, OFFICERS, OFFICIALS AND AGENTS ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL.LIABILTTY AND AUTO LIABILITY, AND THESE COVERAGES ARE PRIMARY AND NON-CONTRIBUTORY, IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY AND AUTO LIABILITY WHERE ALLOWED BY STATE LAW AND IF REQUIRED BY WRITTEN CONTRACT. THIRTY (30) DAYS NOTICE OF CANCELLATION BY THE INSURER WILL BE PROVIDED TO THE CERTIFICATE HOLDER, TEN (10) DAYS NOTICE IN THE EVENT OF NONPAYMENT OF PREMIUM). CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 19847230 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF FORT WORTH ACCORDANCE WITH THE POLICY PROVISIONS. 200 TEXAS ST ,,,,......��� FORT WORTH TX 76102 AUTHORIZED ftEPRESENTATI ©19881' 015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 8/9/23, 1:47 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 8/8/2023 REFERENCE NO.. CODE: C TYPE: Official site of the City of Fort Worth, Texas FLIRT WORTH **M&C 23- LOG NAME: 2023 SRTS ENGINEERING 0635 CONTRACTS CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2 and CD 11) Authorize Execution of Engineering Services Agreements with Burns & McDonnell Engineering Company, Inc in the Amount of $399,639.00 for the A M Pate Safe Routes to School Project and with Dunaway Associates, LLC in an Amount of $386,724.50 for the A V Cato Safe Routes to School Project (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an engineering services agreement with Burns & McDonnell Engineering Company, Inc in the amount of $399,639.00 for the A M Pate Safe Routes to School project (City Project No. 104798); and 2. Authorize execution of an engineering services agreement with Dunaway Associates, LLC in an amount of $386,724.50 for the A V Cato Safe Routes to School project (City Project No. 104799) DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of engineering services agreements with Burns & McDonnell Engineering Company, Inc for the design and construction phase services for A M Pate Elementary Safe Routes to School project and with Dunaway Associates, LLC for AV Cato Elementary Safe Routes to School project. Each agreement will allow the engineer to produce the design plan submittal, survey and subsurface utility engineering; create specifications, cost estimates and right-of-way exhibits, environmental clearance and coordination with Texas Department of Transportation (TXDOT); and provide bidding and construction management services for the project. The grant for construction of these projects was approved in 2022. The scope of these projects includes sidewalk and Americans with Disabilities Act (ADA) ramps on multiple streets within the 0.25 mile radius of the respective schools. These projects are funded using 2022 Bond Neighborhood/School Safety programmable funds for design and will be federally funded for construction. These will be locally let projects. Burns & McDonnell Engineering Company, Inc and Dunaway Associates, LLC. were selected based on the pre-qualification?list of firms from the Category-19 of the Request for Qualifications advertised in August 2020 for various capital project improvements. Funding for this project was included in the Proposition A - Streets and Mobility Improvements section of the appropriation ordinance for costs associated with projects in the 2022 Bond Program adopted via M&C 22-0599?in the cumulative amount of $300,000,000.00. The following table summarizes the current funding for the A M Pate Safe Routes to School project. Fund Existing Funding Additional Funding Project Total 34027-2022 Bond Program Fund $520,000.00 $0.00 $520,000.00 Project Total $520,000.00 $0.00 $520,000.00 The following table summarizes the current funding for the A V Cato Safe Routes to School project. Fund Existing Funding Additional Funding Project Total apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31262&cou nciIdate=8/8/2023 1 /3 8/9/23, 1:47 PM M&C Review 34027-2022 Bond Program Fund $550,000.00 $0.00 $550,000.00 Project Total $550,000.00 $0.00 $550,000.00 Funding is budgeted in the 2022 Bond Program Fund for the purpose of funding the A M Pate SRTS and AV Cato SRTS projects, as appropriated. This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). M/WBE Office: Burns & McDonnell Engineering Company, Inc is in compliance with the City's Business Equity Ordinance by committing to 12\% Business Equity participation on this project. The City's Business Equity goal on this project is 11\%. Dunaway Associates, LLC is in compliance with the City's Business Equity Ordinance by committing to 8\% Business Equity participation on this project. The City's Business Equity goal on this project is 8\%. This project is located in COUNCIL DISTRICT 2 and 11. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the A M Pate SRTS and A V Cato SRTS projects to support the approval of the above recommendations and execution of the agreements. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Year William Johnson (5806) Lauren Prieur (6035) Monty Hall (8662) 104798 AM Pate Location Map. pdf (Public) 104799 AV CatoLocation Map.pdf (Public) 2023 SRTS ENGINEERING CONTRACTS Funds Availabilitv.pdf (Public) 2023 SRTS ENGINEERING CONTRACTS FID Table.xlsx (CFW Internal) CompMemo CPN104799 Dunawav 5.19.23 GV.pdf (CFW Internal) Form 1295 Certificate 101052201 CofFW 05 22 2023.pdf (CFW Internal) Form 1295 CoFW #104799 Certificate 101048567.pdf (CFW Internal) Reference # Amount (Chartfield 2) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31262&cou nciIdate=8/8/2023 2/3 8/9/23, 1:47 PM M&C Review SAM-BURNS MCDONNELL.pdf (CFW Internal) SAM-Dunaway Assoc.pdf (CFW Internal) Sianed Compliance Memo- 5.31.23 AI.pdf (CFW Internal) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31262&cou nciIdate=8/8/2023 3/3 FORT WORTH,,; Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: A M Pate SRTS Engineering Agreement M&C: 23-0635 CPN: 104798 CSO: N/A DOC#: 1 Date: 07/11/2023 To: Name Department Initials Date Out 1. Michelle McCullough TPW - initial 2__L_ M M Sep 11, 2023 3. Shweta Rao, PM TPW - Signature 5Ab— Sep 8, 2023 4. Chad Allen, PgM TPW -initial �1 Sep 11, 2023 5. Lissette Acevedo, Sr. CPO TPW -initial CN Sep 11, 2023 6. Patricia Wadsack, AD TPW - initial PWPLW Sep 13, 2023 7. Lauren Prieur, Director TPW - signature ?� Sep 13, 2023 8. Doug Black Legal - signature d� Sep 14, 2023 9. William Johnson CMO - signature w� Sep 15, 2023 10. Jannette Goodall CSO - signature R Sep 15, 2023 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Required: ❑ Attach Signature, Initial and Notary Tabs ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ Filea M&C Return To: TPWContracts(a,FortWorthTexas.�-__ ov at ext. 7233 or 8363, for pick up when completed. Thank you! Updated 12.07.2022, mdhm