HomeMy WebLinkAboutResolution 5790-09-2023A Resolution
NO.5790-09-2023
STATEMENT EXPRESSING
OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE ROLLING
HILLS CHLORINE SCRUBBER SYSTEM
WHEREAS, the City of Fort Worth, Texas (the "City") is a home -rule
municipality and political subdivision of the State of Texas; and
WHEREAS, the City expects to pay expenditures in connection with the design,
planning, acquisition and construction for the Rolling Hills Chlorine Scrubber System
Project (the "Project") prior to the issuance of obligations by the City in connection
with the financing of the Project from available funds; and
WHEREAS, the City finds, considers, and declares that the
reimbursement of the City for the payment of such expenditures will be
appropriate and consistent with the lawful objectives of the City and,
as such, chooses to declare its intention, in accordance with the
provisions of Section 1.150-2 of the Treasury Regulations, to reimburse
itself for such payments at such time as it issues obligations to finance
the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, TEXAS, THAT:
Section 1. The City reasonably expects debt, as one or more series of
obligations, may be issued or incurred by the City with an aggregate maximum
principal amount not to exceed $7,500,000.00 for the purpose of paying the
aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital
expenditures. No obligations will be issued by the City in furtherance of this
Statement after a date which is later than 18 months after the later of (1) the
date the expenditures are paid or (2) the date on which the property, with
respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no obligation will be issued
pursuant to this Statement more than three years after the date any
expenditure which is to be reimbursed is paid.
Adopted this 121h day of September 2023.
ATTEST:
By:
Jannette S. Goodall, City Secretary
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MAYOR AND COUNCIL COMMUNICATION MAP
60RHWTP SCRUBBER — EAGLE AND CAROLLO
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FORT WORTH y�
SL 2021
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/12/23 M&C FILE NUMBER: M&C 23-0775
LOG NAME: 60RHWTP SCRUBBER —EAGLE AND CAROLLO
SUBJECT
(CD 8) Authorize Execution of a Contract with Eagle Contracting, LLC, in the Amount of $5,463,247.00 for Rolling Hills Water Treatment Plant
Chlorine Scrubber System, Authorize Execution of Amendment No. 2 in the Amount of $340,000.00 to an Engineering Agreement with Carollo
Engineers, Inc., for Rolling Hills Water Treatment Plant Chlorine Scrubber System, Provide for Total Project Costs in the Amount of $6,330,594.00,
Adopt Attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation
Ordinances to Effect a Portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council.-
1 . Authorize execution of a contract with Eagle Contracting, LLC, Inc. in the amount of $5,463,247.00 for Rolling Hills Water Treatment Plant
Chlorine Scrubber System project (City project No. 103127);
2. Authorize execution of Amendment No. 2 to an Engineering Agreement with Carollo Engineers, Inc., City Secretary Contract No. 56059, in
the amount of $340,000.00 for construction support services for Rolling Hills Water Treatment Plant Chlorine Scrubber System project (City
project No. 103127) for a revised contract amount of $945,200.00;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Rolling Hills Water
Treatment Plant Chlorine Scrubber System; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Commercial Paper Fund by increasing appropriations in
the Rolling Hills Water Treatment Plant Chlorine Scrubber System (City Project No. 103127) in the amount of $6,330,594.00 and decreasing
appropriations in the W&S Commercial Paper (City Project No. UCMLPR) by the same amount to affect a portion of Water's Contribution to
the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On June 8, 2021, Mayor and Council Communication (M&C) 21-0374, authorized an engineering agreement with Carollo Engineers, Inc., City
Secretary Contract No. 56059, in the amount of $155,200.00, for an evaluation and to determine whether to replace or upgrade the existing
chlorine scrubber system at Rolling Hills Water Treatment Plant (RHWTP). The agreement was subsequently revised by Amendment No. 1 in the
amount $450,000.00 on September 27, 2022, M&C 22-0741, that provided for the design services to replace the existing chlorine scrubber
system.
As part of Amendment No. 2, the engineer will provide construction phase services, including shop drawing reviews, part time Resident Project
Representative services, site visits, technical assistance and set up assistance.
The project was advertised for bid on June 01 and 08, 2023, in the Fort Worth Star -Telegram. On June 29, 2023, the following bids were received:
Bidder
Total Bid 11
Contract Time
Eagle Contracting, LLC 1$5,463,247.001600
Calendar Days'
Crescent Constructors, Inc.
Archer Western Construction, LLCj$6,220,000.00`
$5,997,000.001L
Felix Construction Company11$6,439,000.0011
In addition to the contract cost, $308,817.00 is required for staff costs including project management material testing and inspection
and $218,530.00 is provided for project contingency.
This project will have no impact on the Water Department's operating budget when complete.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used
to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law,
debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as
projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will amend the City of
Fort Worth's Fiscal Year 2023-2027 Capital Improvement Program as follows:
60RHWTP SCRUBBER — EAGLE AND CAROLLO
Capital
Revised
� Fund
Project
FY2023 CIP
Authorityj(lncrease/Decrease);
� Budget Change
FY2023
Name
Name
Appropriations
Budget
—
103127 -
56022 -
RH
Chlorine
$0.00
This M&C
$6,330,594.001$6,330,594.00I
Commercial
Commercial
Scrubber
Paper
System
�
Project
�
I
Funding is budgeted in the Commercial Paper project within the W&S Commercial Paper Fund for the purpose of funding the RH Chlorine
Scrubber System project.
Funding for the RHWTP Chlorine Scrubber System project is depicted below:
11
Existing
_71
Additional
FUND
�roject
Appropriations I
Appropriations
W&S Rev Bonds
Series 2022 - Fund
$190,000.00
$0.00
$190,000.00'
56020
W&S Rev Bonds
Series 2023 - Fund
$530,000.00i
$0.00
$530,000.0G
56021
W&S Commercial
Paper -Fund I
$0.00.
$6,330,594.00
$6,330,594.00
56022
Project Total
$720,000.00
$6,330,594.00
$7,050,594.00
*Numbers rounded for presentation purposes.
Business Equity — Eagle Contracting LLC. A waiver of the goal for Business Equity subcontracting requirements was requested, and approved
by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
Business Equity — Carollo Engineers, Inc. agrees to maintain its initial SBE commitment of seven percent that it made on the original agreement
and extend and maintain that same SBE commitment of seven percent to all prior amendments up to and inclusive of this Amendment No.
2. Therefore Carollo Engineers, Inc. remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the
Acceptance of Previous SBE Commitment form executed by an authorized representative of its company.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Commercial Paper project within the W&S Commercial Paper Fund and
upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S
Commercial Paper Fund for the RH Chlorine Scrubber System project to support execution of the amendment to the engineering contract and the
construction contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office b_�L Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Farida Goderya 8214