HomeMy WebLinkAboutOrdinance 26414-09-2023ORDINANCE NO. 26414-09-2023
AN ORDINANCE ADJUSTING APPROPRIATIONS IN THE W&S
COMMERCIAL PAPER FUND, BY INCREASING APPROPRIATIONS IN THE
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER
SYSTEM (CITY PROJECT NO. 103127) IN THE AMOUNT OF $6,330,594.00 AND
DECREASING APPROPRIATIONS IN THE W&S COMMERCIAL PAPER (CITY
PROJECT NO. UCMLPR) BY THE SAME AMOUNT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager, there shall also be adjusted appropriations in the W&S Commercial Paper Fund,
by increasing appropriations in the Rolling Hills Water Treatment Plant Chlorine Scrubber System (City
Project No. 103127) in the amount of $6,330,594.00 and decreasing appropriations in the W&S Commercial
Paper (City Project No. UCMLPR) by the same amount.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
h I
DBlack (Sep 21, 202313:10 CDT)
Douglas W. Black
Senior Assistant City Attorney
ADOPTED AND EFFECTIVE: September 12, 2023
CITY SECRETARY
Jannette S. Goodall e,<
City Secretary
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MAYOR AND COUNCIL COMMUNICATION MAP
60RHWTP SCRUBBER - EAGLE AND CAROLLO
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/12/23 M&C FILE NUMBER: M&C 23-0775
LOG NAME: 60RHWTP SCRUBBER —EAGLE AND CAROLLO
SUBJECT
(CD 8) Authorize Execution of a Contract with Eagle Contracting, LLC, in the Amount of $5,463,247.00 for Rolling Hills Water Treatment Plant
Chlorine Scrubber System, Authorize Execution of Amendment No. 2 in the Amount of $340,000.00 to an Engineering Agreement with Carollo
Engineers, Inc., for Rolling Hills Water Treatment Plant Chlorine Scrubber System, Provide for Total Project Costs in the Amount of $6,330,594.00,
Adopt Attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation
Ordinances to Effect a Portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Eagle Contracting, LLC, Inc. in the amount of $5,463,247.00 for Rolling Hills Water Treatment Plant
Chlorine Scrubber System project (City project No. 103127);
2. Authorize execution of Amendment No. 2 to an Engineering Agreement with Carollo Engineers, Inc., City Secretary Contract No. 56059, in
the amount of $340,000.00 for construction support services for Rolling Hills Water Treatment Plant Chlorine Scrubber System project (City
project No. 103127) for a revised contract amount of $945,200.00;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Rolling Hills Water
Treatment Plant Chlorine Scrubber System; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Commercial Paper Fund by increasing appropriations in
the Rolling Hills Water Treatment Plant Chlorine Scrubber System (City Project No. 103127) in the amount of $6,330,594.00 and decreasing
appropriations in the W&S Commercial Paper (City Project No. UCMLPR) by the same amount to affect a portion of Water's Contribution to
the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On June 8, 2021, Mayor and Council Communication (M&C) 21-0374, authorized an engineering agreement with Carollo Engineers, Inc., City
Secretary Contract No. 56059, in the amount of $155,200.00, for an evaluation and to determine whether to replace or upgrade the existing
chlorine scrubber system at Rolling Hills Water Treatment Plant (RHWTP). The agreement was subsequently revised by Amendment No. 1 in the
amount $450,000.00 on September 27, 2022, M&C 22-0741, that provided for the design services to replace the existing chlorine scrubber
system.
As part of Amendment No. 2, the engineer will provide construction phase services, including shop drawing reviews, part time Resident Project
Representative services, site visits, technical assistance and set up assistance.
The project was advertised for bid on June 01 and 08, 2023, in the Fort Worth Star -Telegram. On June 29, 2023, the following bids were received:
Bidder
Total Bid
Contract Time
Eagle Contracting, LLC
$5,463,247.0Oi
600 Calendar Days;
Crescent Constructors, Inc.
$5,997,000.00F
Archer Western Construction, LLC
$6,220,000.00;�
Felix Construction Company
$6,439,000.00i
In addition to the contract cost, $308,817.00 is required for staff costs including project management material testing and inspection
and $218,530.00 is provided for project contingency.
This project will have no impact on the Water Department's operating budget when complete.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used
to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law,
debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as
projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will amend the City of
Fort Worth's Fiscal Year 2023-2027 Capital Improvement Program as follows:
60RHWTP SCRUBBER — EAGLE AND CAROLLO
Capital
Fund
Project
FY2023 CIP
Authority
Budget Change
Revised
FY2023
Name
Name
Appropriations
(increase/Decrease),
Budget
103127 -
56022 -
RH
W&S
Chlorine
This M&C
$6,330,594.00i
$6,330,594.00
Commercial
Scrubber$0.00�
Paper
Systemoje
Prct
Funding is budgeted in the Commercial Paper project within the W&S Commercial Paper Fund for the purpose of funding the RH Chlorine
Scrubber System project.
Funding for the RHWTP Chlorine Scrubber System project is depicted below:
—�
L___�F�UND
Existing
Appropriations
Additional
Appropriations
Project Total*
W&S Rev Bonds
Series 2022 - Fund
$190,000.00
$0.00
$190'000.00
56020
W&S Rev Bonds
Series 2023 - Fund
56021
$530,000.00
$0.00
$530,000.001
W&S Commercial
Paper- Fund I
$0.00
$6,330,594.00'$6,330,594.00�
56022
Project Total J
$720,000.00,
$6,330,594.00
$7,050,594.00�
*Numbers rounded for presentation purposes.
Business Equity — Eagle Contracting LLC. A waiver of the goal for Business Equity subcontracting requirements was requested, and approved
by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
Business Equity — Carollo Engineers, Inc. agrees to maintain its initial SBE commitment of seven percent that it made on the original agreement
and extend and maintain that same SBE commitment of seven percent to all prior amendments up to and inclusive of this Amendment No.
2. Therefore Carollo Engineers, Inc. remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the
Acceptance of Previous SBE Commitment form executed by an authorized representative of its company.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Commercial Paper project within the W&S Commercial Paper Fund and
upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S
Commercial Paper Fund for the RH Chlorine Scrubber System project to support execution of the amendment to the engineering contract and the
construction contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Farida Goderya 8214