HomeMy WebLinkAboutContract 54510-A2CSC No. 54510-A2
SECOND AMENDMENT TO CITY OF FORT WORTH CONTRACT 54510
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR CONTINUUM OF CARE SUPPORT
This second amendment (the "Second Amendment") is made and entered into by and between the
City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the
"City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and
Tarrant County Homeless Coalition, a Texas nonprofit corporation ("Agency"). Each party shall
be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54510, (the "Agreement");
WHEREAS, the Parties executed a renewal and amendment to the Agreement amend the
budget for the renewal period, amend the request for Budget Modification form, and renew the
Agreement for an additional one year;
WHEREAS, the Parties executed a second renewal to the Agreement to renew it for an
additional year;
WHEREAS, through this Second Amendment, the Parties agree to decrease the budget to
allow the expenditure of funds prior to September 30, 2023;
NOW THEREFORE City and Agency do hereby agree to the following:
AMENDMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. The budget attached as EXHIBIT `B" to the Agreement is hereby deleted and
replaced in its entirety with the budget consisting of two (2) pages attached hereto as
Attachment 1 to Second Amendment for the FY 2023 budget.
B. This Second Amendment is effective on the date of execution.
C. All terms and conditions of the Agreement not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have the meanings assigned to
them in the Agreement.
D. This Second Amendment shall be binding upon the Parties hereto and their respective
successors and assigns, if any.
Amendment 2 to CSC 54510
CoFW and TARRANT COUNTY HOMELESS COALITION
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
21st day of September , 20 23.
FOR CITY OF FORT WORTH:
7�CA—.
Fernando Costa
Assistant City Manager
Date: Sep 18, 2023
APPROVAL RECOMMENDED
Victor Turner, Neighborhood Services Director
Date: Sep 18, 2023
APPROVED AS TO FORM AND
LEGALITY
Le ie unt (Sep 18, 2023 09:52 CDT)
Leslie L. Hunt, Senior Assistant City Attorney
Date: Sep 18, 2023
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
JOAC--w
Tara Perez (Sep 13.2023 15:53 CDT)
Tara Perez
Manager, Directions Home
Amendment 2 to CSC 54510
CoFW and TARRANT COUNTY HOMELESS COALITION
FOR AGENCY: Tarrant County Homeless
Coalition
Lauren King (Sep 13, 202H5:14 CDT)
Lauren King
Executive Director
Date: Sep 13, 2023
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Jarmette S. Goodall, City Secretary
Date: Sep 18, 2023
M&C No.: 23-0460
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
SECOND AMENDMENT TO CITY OF FORT WORTH CONTRACT 54510
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR CONTINUUM OF CARE PLANNING
ATTACHMENT 1 TO SECOND AMENDMENT FOR THE FY2023 BUDGET
EXHIBIT B - BUDGET
Ai!encv will submit invoices for reimbursement by the 15t" of the month followine the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank, statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941 s and allocation
documentation will be reviewed.
Amendment 2 to CSC 54510
CoFW and TARRANT COUNTY HOMELESS COALITION
PROGRAM COSTS ( Total $72,475.00
A. SALARIES (By title)
Director of Training and Special Initiatives
Continuum of Care planning coordinator
SALARIES TOTAL: $43,816.00
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare,
Health Insurance, Dental Insurance, Vision Insurance, Life
Insurance, Disability Insurance, Unemployment Insurance,
Workers Compensation and Retirement expenses)
FRINGE BENEFITS TOTAL: $6,025.00
C. MILEAGE
Mileage
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
Cell Phone
Computer
CELL PHONES/EQUIPMENT TOTAL.
E. CLIENT EXPENSES
CLIENT EXPENSES TOTAL.
F. OTHER APPROVED
Administrative (10%) $4,984.00
Training $17,650.00
OTHER APPROVED TOTAL: $22,635.00
TOTAL PROGRAM COST: $72,475.00
Amendment 2 to CSC 54510
CoFW and TARRANT COUNTY HOMELESS COALITION
City of Fort Worth, Texas
Mayor and council communication
DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0460
LOG NAME: 19AMENDMENTS TO TWO HOMELESS SERVICE AGENCY AGREEMENTS
SUBJECT
(ALL) Authorize Execution of Amendment to Contract with the Presbyterian Night Shelter of Tarrant County, Inc., to Increase the Contract
Amount by $280,000.00 for a Total Contract Amount of $1,058,373.00 and Authorize Execution of Amendment to Contract with Tarrant County
Homeless Coalition to Increase Contract Amount by $50,568.00 for a Total Contract Amount of $400,568.00 for the Continuation of Directions
Home Initiatives; Find that Amendments Serve a Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with The Presbyterian Night Shelter of Tarrant County
Inc., in the amount of $280,000.00 for a total contract amount of $1,058,373.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with Tarrant County Homeless Coalition in the amount of
$50,568.00 for a total contract amount of $400,568.00;
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is
within the scope of the program and in compliance with City policies and applicable laws and regulations; and
4. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid exit provides brief rental assistance and case
management to help quickly house households who do not need ongoing rental assistance or case management. The City contracted with
Presbyterian Night Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local homeless system
means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to lease an apartment. This program allows
people who are employed to quickly get off the street or out of the shelter by paying for fees associated with move -in in addition to one to three
months rent. This reduces the person's time in homelessness and also frees up emergency shelter beds. Since 2019, PNS has moved 873
households including 597 children into housing through the rapid exit program. For households who exited the program, the rate of return to
homelessness was 11% (the national goal is less than 15%).
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a 22% increase in overall homelessness and
27% increase in family homelessness compared to 2020. Family shelters in Fort Worth are overcapacity and many families can exit
homelessness with short term assistance. The City can respond to an immediate need by allocating more funding to the rapid exit program which
has prioritized housing families.
Besides the PNS's diversion and rapid exit program, the other major diversion program is the Direct Client Service Fund administered by TCHC
and funded by the City. This program removes barriers to housing by paying required fees other programs cannot pay and also providing one time
assistance to clients who need very limited help in exiting homelessness. Many homeless service providers access these funds to assist them in
housing clients. Staff is recommending increasing this contract by $50,568.00 to a total of $400,568.00 to enable more clients to be housed.
By increasing funding to diversion and rapid exit programs, the City is responding to an identified system need that will better position the
community to reduce homelessness. By approval of this Mayor and Council Communication, the City Council finds that the increased funding for
these two critical services serve the public purpose of reducing homelessness and increasing the health and wellbeing of Fort Worth residents and
that adequate controls are in place through the two contracts to ensure the public purpose is carried out.
Funding is budgeted in the Other Contractual Services account of the Neighborhood Services Department's General Fund.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:,
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendations and execution of the agreement. Prior to any expenditure being incurred, the Neighborhood
Services Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner 8187
Additional Information Contact: Tara Perez 2235